April 17, 2014 Board of Director Meeting Minutes

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Board of Directors

BOARD OF DIRECTORS
APRIL 17, 2014
CALL TO ORDER

President Jeff Glenn called the April 17, 2014 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Bob Loveridge, Lee Humrich and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

Mike Miles, Executive Director, asked the board to consider adding agenda item #3 under New Business to consider the Metro North Chamber 2014 Sponsorship package.

MOTION: Director Humrich moved to approve the addition of agenda item #3 under New Business to consider the Metro North Chamber 2014 Sponsorship package and to approve the remainder of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF MARCH 20, 2014

MOTION: Director Loveridge moved for approval of the Minutes of March 20, 2014, as presented. Director Whitfield seconded. Motion passed unanimously.

PUBLIC INPUT –
Vilura Haas, North Jeffco Tennis Club, addressed the board and stated that the members of North Jeffco Tennis Club would like to work with the board to promote tennis, which is their biggest goal. The club has 350 members, of which many live in district, and are limited on the number of members that can play because of the number of courts at the Arvada Tennis Center. Their tennis players would prefer courts together, at one location, even though there are many courts throughout the city of Arvada. Ms. Haas stated that the club wants to know what they can do as a club to promote getting more courts. The last bond election for the Tennis Center was voted down but the club is not giving up. Other tennis clubs get North Jeffco Tennis Club’s business in the winter and the club is trying to bring in new members, so how can the club work with the board because they know money is limited. The club would like the land at the Arvada Tennis Center to be earmarked for more courts and the tennis community would help promote that, grow the program and bring in more revenue. The 8 courts that are at the Tennis Center right now are not enough. The club ends up using satellite courts and, because they are a social community, they go out to other courts to play and then come back to the Tennis Center for socializing. Another 4-8 courts at the Tennis Center would be ideal. The Tennis Center is ideal because it has the infrastructure, lights and restrooms. The club would like to have more dialogue with the board concerning this in the future. The board thanked Ms. Haas for coming to the meeting and speaking to the board.

NEW BUSINESS

1. Consideration of Intergovernmental Agreement Amendment with the City of Arvada relating to Stormwater Discharge
Mike Miles, Executive Director stated that the District has an ongoing annual agreement with the City of Arvada for stormwater discharge. The agreement was scheduled to be renewed at the end of 2013 but the state is revising their guidelines and the new requirements have not yet been determined. Pending issuance of the new permit the agreement can be extended for an as yet indeterminate time period.
MOTION: Director Whitfield moved to approve the first amendment to an Intergovernmental Agreement by and between Apex Park and Recreation District-Apex Center and the City of Arvada relating to the stormwater discharge associated with municipal separate storm sewer systems general permit. Director Harrell seconded. Motion passed unanimously.

2. Consideration of Leadership Arvada Funding Request
David Craig, Apex Marketing Coordinator, addressed the board and explained that the 2014 Leadership Arvada class is an 8 month project where about 30 local professionals learn about the inner workings of Arvada, from government to law enforcement, public works, schools and more. The class undertakes a charitable project where they raise funds and coordinate a benefit of some kind for an area charity or non-profit. This Leadership Arvada class is raising funds and executing two projects that will serve the Arvada Community. The projects are beautifying the McIlvoy House and building a Neighborhood Trailer for Arvada residents. The Neighborhood Trailer is designed to improve neighborhood relations, build communication, and implement neighborhood programs and improvements throughout the city. The trailer would have everything needed for a neighborhood function/block party that Arvada residents could reserve through the City free of charge. The Leadership Arvada class will raise funds for the cost of the trailer and all of the supplies. Mr. Craig asked the board to consider donating $250 to the Leadership Arvada projects. Board discussion ensued.

MOTION: Director Harrell moved to donate $500 to the 2014 Leadership Arvada class for the purpose of their projects. Director Whitfield seconded. Motion passed unanimously.

3. Consideration of 2014 Metro North Chamber Sponsorship Packages

MOTION: Director Harrell moved to approve the $750 Supporting Sponsor package for the 2014 Metro North Chamber Challenge. Director Whitfield seconded. Motion passed unanimously.

OLD BUSINESS

1. Update on Simms Street Project
Mr. Miles stated that there are issues concerning the east side of the Simms Street Center based on the fact that the church never received a Certificate of Occupancy following their renovations. We are finding out that they did improvements but were not up to code. Mr. Miles added that currently we are waiting for architecture drawings and it will probably be late fall before we get a Certificate of Occupancy depending on the scope and the work that needs to be done. The county has been supportive and cooperative in this situation. In response to questions from the board Mr. Miles stated that the plan is to relocate the dance studio, add a group exercise area, leave the stage for group exercise instructors, add a dry pottery area and a couple part time offices, storage, outdoor restrooms and office. We are in the process of the outdoor restroom and office renovation. Outdoor court construction has started with moving and compacting dirt, and building a retaining wall. Renner will construct the courts and will begin pouring concrete in a week to 10 days depending on weather. The courts should be completed in about 60 days and the restrooms in about 90 days, depending on weather.

EXECUTIVE DIRECTOR REPORT

Mr. Miles stated that the Meyers Pool work has been completed and we are working on the final billing. Saunders Construction did a great job.

BOARD MEMBER REPORTS
Director Loveridge thanked the board for the time he has served on the board. It has been a great ride and the accomplishments we have seen in the last 16 years have been incredible. Director Loveridge added that the board and staff have been great to work with and he hopes his next endeavor is half as fun.

Director Whitfield thanked Director Loveridge for his service on the board.

President Glenn also thanked Director Loveridge and wished him luck in the future.

Director Harrell had to leave and was excused from the Board Meeting at 7:05.

BREAK – At 7:05 p.m., President Glenn called for a 10-minute break prior to resuming the board meeting in Executive Session.

EXECUTIVE SESSION

MOTION: Director Loveridge moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to discuss personnel matters concerning employee benefits and pursuant to §24-6-402(4)(e), C.R.S., to discuss matters that may be subject to negotiations concerning AT&T contract proposal. Director Whitfield seconded. Motion passed unanimously.

The meeting resumed in executive session at 7:13 p.m.

MOTION: Director Humrich moved to go out of executive session. Director Whitfield seconded. Motion passed unanimously.

The open meeting resumed at 7:34 p.m.

ADJOURNMENT

MOTION: Director Humrich moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:35 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer

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