July 17, 2014 Board of Director Meeting Minutes

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Board of Directors

BOARD OF DIRECTORS
JULY 17, 2014
CALL TO ORDER

President Jeff Glenn called the July 17, 2014 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Kristen Larington and Tommy Skul. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

Mike Miles, Executive Director, asked the board to consider adding agenda item #5 under New Business to consider Resolution APRD2014-10 Designating the Official Custodian of Records and Adopting a Policy on Responding to Open Records Requests.

MOTION: Director Humrich moved to approve the addition of agenda item #5 under New Business to consider Resolution APRD2014-10 Designating the Official Custodian of Records and Adopting a Policy on Responding to Open Records Requests and to approve the remainder of the Agenda as posted. Director Skul seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF JUNE 19, 2014

MOTION: Director Whitfield moved for approval of the Minutes of June 19, 2014, as presented. Director Larington seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Introduction of Interns – Bill Gradl and Jon Bracken

Mr. Miles introduced Ms. Brandy Strauch, Apex Facility Assistant in charge of Youth and Special Events. Ms. Strauch stated that she has 2 interns this summer, Bill Gradl and Jon Bracken, both from the Chicago area. Ms. Strauch added that Mr. Gradl, who could not attend tonight’s meeting, graduated from Illinois State University with a Recreation Management and Park Administration Major, played lacrosse in college and is coaching lacrosse at the Field House. Ms. Strauch then introduced Jon Bracken who addressed the board. Mr. Bracken thanked Ms. Strauch for accepting him as an intern and thanked the board for allowing him the time to speak to them. Mr. Bracken graduated from Southern Illinois University with a degree in Leisure Services Recreation. Mr. Bracken added that he grew up playing hockey, baseball and football and is very active in outdoor recreation. Mr. Bracken was very excited to be accepted for his internship at the Apex Center and is very happy being in Colorado. He is about half way through his internship and then would like to stay and begin his career in Colorado. The board thanked Mr. Bracken for attending the meeting and asked him to report back to them at the end of his internship.

2. Consideration of Certified Findings and Order to Approve Westminster’s Request for Property Exclusion
Mr. Miles stated that the Westminster Economic Development Authority, a Colorado Urban Renewal Authority, and its Board of Directors have petitioned the District to exclude property containing approximately 107 acres that is in the vicinity of the Westminster Mall site. This property is located within the boundaries of the Apex Park and Recreation District as well as within the city limits of the City of Westminster. The board’s consideration of Certified Findings and Order is the final process in excluding this property from our district. District legal counsel has reviewed the exclusion petition and has recommended approval of the Findings and Order. Board discussion ensued.
MOTION: Director Humrich moved to approve the Certified Findings and Order granting the Petition from the Westminster Economic Development Authority and orders the exclusion of the land described in Exhibit “A” of the Petition for Exclusion. Director Whitfield seconded. Motion passed unanimously.

3. Consideration of Resolution APRD2014-09 – Supporting a Great Outdoors Colorado Local Parks and Outdoor Recreation Grant Request
Mr. Miles stated that the board is being asked to approve a resolution showing support for this Great Outdoors Colorado Local Parks and Outdoor Recreation grant request and completion of the project to construct and develop Community Heroes Park. Mr. Miles added that we are resubmitting this grant request in August and should have a decision by December. Board discussion ensued.

MOTION: Director Whitfield moved for the approval of Resolution APRD2014 09 Supporting a Great Outdoors Colorado Local Parks and Outdoor Recreation Grant Request. Director Skul seconded. Motion passed unanimously.

4. Consideration of SDA Director Nomination
Mr. Miles stated that Director Whitfield has asked the board to nominate him for a second term on the Special District Association Board of Directors. Board discussion ensued.

MOTION: Director Skul moved to approve the nomination of Jim Whitfield for the Special District Association Board of Directors. Director Humrich seconded. Motion passed unanimously.

5. Consideration of Resolution APRD2014-10 – Designating the Official Custodian of Records and Adopting a Policy on Responding to Open Records Requests
Mr. Miles, Executive Director stated that this Resolution complies with the new legislation which went into effect July 1st. In order to comply with the new legislation, upon adoption of this Resolution and posting of the CORA policy on the District’s website, we will be able to charge the fees set forth in the Resolution and new legislation when a CORA request is made. Board discussion ensued.

MOTION: Director Larington moved for the approval of Resolution APRD2014 10 Designating the Official Custodian of Records and Adopting a Policy on Responding to Open Records Requests. Director Whitfield seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

CPRA has requested Apex to do a pickleball presentation at the CPRA conference in Steamboat in September. Justin Maillet and Stephanie Allen will give the presentation.

BOARD MEMBER REPORTS/INPUT

Director Larington stated that the Board Orientation Session on Saturday was great. She added that she was unable to attend the Apex Foundation meeting but President Glenn covered for her.

Director Skul reported on the Sand in the City event, it was successful and the location at 64th and Simms was great. He added that he will be attending the Chamber Friday Breakfast.

Director Whitfield reported that the AVA (Arvada Vitality Alliance) Board raised about $25,000 in a golf marathon. They would like to expand this event and invite the District to participate next year. The AVA president may attend a board meeting to present the idea.
Director Whitfield then reported on the Coordinating Committee Meeting, there are no plans for a ribbon cutting when the Long Lake restrooms open.

President Glenn reported that the Apex Foundation is happy about the turnout at the Fathers Day Car Show. The 5K/10K Race made $500 and there were 50 more cars than last year in the show. There are two positions open on Foundation Board. The Foundation Golf Tournament is September 19 and the board will enter a foursome.

ADJOURNMENT

MOTION: Director Humrich moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.

The meeting was adjourned by President Glenn at 7:20 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer

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