January 3, 2008 Board of Director Meeting Minutes
APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739
BOARD OF DIRECTORS
January 3, 2008
CALL TO ORDER
President Bob Loveridge called the January 3, 2008 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:41 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Bob Loveridge, Jim Whitfield, Susan Miller and Ken Harrell. John McKibbon was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
MOTION: Director Harrell moved for the absence of Director McKibbon to be excused due to advance notice to the board. Director Whitfield seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF DECEMBER 13, 2007
MOTION: Director Miller moved for approval of the Minutes of December 13, 2007, as presented. Director Whitfield seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Pat O’Connor – Youth Lacrosse
Mike Miles, Executive Director, stated that Pat O’Connor had contacted him and was unable to make tonight’s meeting and asked to be rescheduled for a future meeting.
2. Long Lake All Conditions Field Use Agreement
Mr. Miles explained that we received the most recent draft of the All Conditions Field Use Agreement from the Arvada Soccer Association/Edge Soccer Club. Mr. Don Ackerman, ASA/Edge Soccer Club representative, was present to answer questions from the board. Mr. Ackerman thanked Apex and the board for partnering with the city and the Edge Soccer Club for this project. Mr. Ackerman stated that the agreement is basically based on the terms and requirements of the grant. Mr. Ackerman also spoke about different scheduling scenarios to fit the needs of the soccer club, access problems that will have to be worked out and answered questions from the board concerning signage. The ASA/Edge Soccer Club has approved money for equipment purchases and has purchased goals and flags for the 11v11 fields. Director Harrell would like to reword section 6.1 addressing access and specify that the soccer club will have access only during scheduled times. Board discussion continued concerning scheduling and insurance. The board thanked Mr. Ackerman. Mr. Miles stated that the agreement would be brought back to the board for final approval.
3. Indian Tree Goose Issue
Mr. Miles introduced Mr. Wolf Brueggemann, a Federal and Colorado State licensed falconer. Mr. Brueggemann is proposing a solution to the goose problem at Indian Tree Golf Course by introducing a natural predator, Harris Hawks, to deter the geese and prevent them from returning to the golf course. Mr. Brueggemann explained that other methods have been tried including using dogs to scare geese but that only works for a short time. Mr. Brueggemann’s method of releasing his hawks at Indian Tree on a regular basis hopefully will force the goose population to migrate to other fields and ponds alleviating the problem. Board discussion continued concerning the controversial aspect of this method. Ms. Jan Eckhardt, former Apex Board Director, stated that some agencies have resorted to shooting the geese. She felt that the National Audubon Society perceived this method could be a good, natural solution and would set an example by humanely and responsibly managing the goose population. Mr. Brueggemann stated that this method is very new and he does not know how often he would have to release his hawks at the golf course to keep the geese from returning. Board discussion continued about the many methods that have been tried, which were unsuccessful, to keep the geese away.
MOTION: Director Harrell moved to allow Mr. Wolf Brueggemann to release his hawks at Indian Tree Golf Course, at the request of and under the supervision of the golf course supervisor, in an attempt to control the goose population. Director Whitfield seconded. Motion passed unanimously.
4. Discussion on 3rd Term Ballot Question
Mr. Miles explained that we have an election in May of this year and right now our directors are limited to serving two consecutive four-year terms by state law. Changing the district’s term limits would require a ballot question asking the voters to extend Apex’s term limits from two to three terms. Board discussion ensued concerning the pros and cons of changing the term limits.
MOTION: Director Whitfield moved to include a ballot question in the May 2008 election asking to extend Apex’s term limits from two to three terms. Director Miller seconded. Motion passed unanimously.
5. Chamber Dinner and Sponsorship
Mr. Miles explained that the Arvada Chamber Dinner is an annual event that we have sponsored in the past. The $1000 sponsorship includes a reserved table for 10. Board discussion ensued concerning the importance of supporting the Chamber.
MOTION: Director Whitfield moved to sponsor the Chamber Dinner at the $1000 level. Director Miller seconded. Motion passed by a vote of three in favor, with Director Harrell opposing.
6. Discussion of 2008 Board Meeting Schedule
Mr. Miles stated that the schedule for the 2008 Board Meetings would need to be set tonight. Board discussion ensued concerning one or two meetings a month and the night of the week that works best for everyone’s schedule.
BREAK – At 7:45 President Loveridge called for a 10-minute break.
The board meeting was reconvened at 7:55
7. Consideration of Resolution NJR2008-1 for Designating Location to Post 24 Hour (Agenda) Notice
MOTION: Director Whitfield moved for the approval of Resolution NJR2008-1, 24-Hour Agenda Notice Posting, designating the Apex Center at 13150 W. 72nd Avenue, Arvada, as the official location for posting 24-hour Agenda Notices. Director Miller seconded. Motion passed unanimously.
8. Consideration of Resolution NJR2008-2 for Posting Locations of Notice of Board Meetings for 2008
MOTION: Director Harrell moved for the approval of Resolution NJR2008-2, setting forth the Posting Locations of Notices of Board Meetings to be the Jefferson County Clerk and Recorder’s Office, Indian Tree Golf Course, North Jeffco Community Recreation Center, and Apex Center. Director Miller seconded. Motion passed unanimously.
9. Consideration of Resolution NJR2008-3 to Set Day of Month, Time and Location of 2008 Regular Board Meetings
MOTION: Director Miller moved for the approval of Resolution NJR2008-3 setting the days, time and location of the 2008 regular board meetings to be the first and third Thursday of each month at 7:00 p.m., at the North Jeffco Apex Center. Director Harrell seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
a) Apex Roof Update – All the problems have been found with an infrared scan. Ultimately it would cost more in legal fees to pursue litigation against the different entities that contributed to the problems than to just pay to have the roof repaired. Also, the time it would take to settle this legally would allow the roof to deteriorate further adding to the expense of the repair. Mr. Miles suggestion to the board was to proceed with the repair of the roof.
b) Planetary Walk – The Eagle Scout project concerning the planetary walk at Stenger Soccer Complex has been resolved. The god stone has been removed. One of our staff did sign the project agreement but may not have realized the god stone was included in the project. It was a mistake and a misunderstanding.
c) Step-tember – The Jefferson County magazine has a nice article about the Step-tember program.
d) Edna McCormack – We received a thank you card from the McCormack family.
e) TV/advertising at Indian Tree – A 60-inch TV with advertising that scrolls across the bottom of the screen has been installed at the golf course clubhouse.
f) Driving Range Renovation – Indian Tree is in the process of renovating the driving range and rebuilding the tee box, which has not been done in 40 years. 2000 yards of topsoil has been donated to the project, only the transportation and grading of the soil had to be paid for.
g) Annual Youth Sports Banquet – next Thursday, 1/10/2008, 6:00 p.m. at the Community Center.
h) SDA Newsletter – This issue has a lot of good contact information for legislature, keep for future reference.
i) District Team Fitness Challenge – The 3 month challenge was held from September through December with 90+ employees participating. The Indian Tree Dream Team were the winners, dropping a total of 74 pounds, a 9.15% weight loss.
BOARD MEMBER REPORTS/INPUT – There were no reports.
MOTION: Director Miller moved that the meeting be adjourned. Director Harrell seconded. Motion passed unanimously.
The meeting was adjourned by President Loveridge at 8:05 p.m.
Luann Levine, Recording Secretary
Jim Whitfield, Secretary/Treasurer