March 20, 2008 Board of Director Meeting Minutes

APEX PARK AND RECREATION DISTRICT
(Formerly North Jeffco Park and Recreation District)
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
March 20, 2008
CALL TO ORDER

President Bob Loveridge called the March 20, 2008 meeting of the Board of Directors of Apex Park and Recreation District to order at 7:11 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Bob Loveridge, John McKibbon, Susan Miller, Ken Harrell and Jim Whitfield. Apex District participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Miller moved for the approval of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF FEBRUARY 21, 2008
MOTION: Director Harrell moved for approval of the Minutes of February 21, 2008, as presented. Director McKibbon seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

OLD BUSINESS

1. Lightning Detection System Report
Mike Miles, Executive Director, presented a summary to the board concerning lightning detection systems. Systems range from simple to complex and prices range anywhere from $1,000-$25,000 plus. Mr. Miles stated that if the board were to choose to install a detection system we should go to the state of the art technology systems that would probably exceed $25,000 for multiple sites. Mr. Miles also stated that staff recommendation at this point is not to proceed. There is no proof that a system would make a difference and would not change our liability. Board discussion ensued and the board commended Mr. Miles for such thorough research. Mr. Miles pointed out that the City has not notified us of their decision as to if they will allow these systems to be installed. Director Whitfield suggested talking to the various sports associations and the City, and doing more research before making a decision. Board discussion continued concerning liability of having a system versus not having a system, at what locations a system should be installed and how the systems are monitored.

MOTION: Director Harrell moved to drop the lightning consideration issue at this time. Director Miller seconded. Director Whitfield opposed. Motion passed.

NEW BUSINESS

1. Consideration of Resolution NJR2008-07 For Budgetary Transfers
Gary Higbee, Chief Finance Officer, explained that these transfers are necessary to wrap up the 2007 budget after all 2007 invoices have been paid.
MOTION: Director Harrell moved for approval of Resolution NJR2008-07 for Budgetary Transfers for Fiscal Year 2007 amending the 2007 appropriation for the General Fund for the purposes of: transfer to Golf Fund $180,000; and transfer from Apex Fund ($180,000). Director Miller seconded. Motion passed unanimously.

2. Consideration of Resolution NJR2008-08 For Budgetary Transfers

MOTION: Director Miller moved for approval of Resolution NJR2008-08 for Budgetary Transfers for Fiscal Year 2007 amending the 2007 appropriation for the Golf Fund for the purposes of increasing operating expenses of $135,000. Director McKibbon seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT
a) The Arvada Chamber of Commerce Annual Taste of Holiday event has been canceled.
b) The Kids Nite Out attendance has increased to 390 kids.
c) A new board member orientation will be scheduled after the election so think about when you would like to have it.
d) The North Jeffco Foundation has decided to contribute $2000 to our scholarship fund.
e) The Apex will do an ice melt down on the west rink in May and replace the synthetic surface in the ice lobby, halls and locker areas.
f) A Board representative will need to attend the April Park Board meeting.
g) Meyers pool clean up is on Saturday, March 29th. Please volunteer if you are interested.
h) A new plan for Garrison will be presented at the April 3rd board meeting, which includes a pool.
i) The Fisher Pool demolition will take 2 weeks. Mr. Miles asked the board if the demolition cannot be completed by the end of May should it be postponed to the fall after the Harvest Festival. Board consensus was to proceed and get it done.
j) Apex staff received an e-mail from “Bob” addressed to the board of directors complaining about the new website. The issues listed in the e-mail could not be verified and a reply could not be sent because the e-mail address provided was not a valid address.

BOARD MEMBER REPORTS
Director Whitfield had lunch with Mark Williams and discussed the Garrison Street project.
Director Harrell informed the board that he may be late for the April 3rd meeting and Director Miller stated that she would be unable to attend that meeting.

EXECUTIVE SESSION
MOTION: Director Whitfield moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to discuss personnel matters. Director McKibbon seconded. Motion passed unanimously.

The meeting resumed in executive session at 7:55 p.m.

MOTION: Director Harrell moved to go out of executive session. Director McKibbon seconded. Motion passed unanimously.

The open meeting resumed at 8:14 p.m.

ADJOURNMENT
MOTION: Director Whitfield moved that the meeting be adjourned. Director McKibbon seconded. Motion passed unanimously.

The meeting was adjourned by President Loveridge at 8:16 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary
ATTEST:
Jim Whitfield, Secretary/Treasurer