April 3, 2008 Board Meeting Minutes

Board of Directors Wide

(Formerly North Jeffco Park and Recreation District)
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

April 3, 2008

President Bob Loveridge called the April 3, 2008 meeting of the Board of Directors of Apex Park and Recreation District to order at 7:02 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Bob Loveridge, John McKibbon, and Jim Whitfield. Ken Harrell and Susan Miller were absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director McKibbon seconded. Motion passed unanimously.


MOTION: Director Whitfield moved for the absence of Director Harrell and Director Miller to be excused due to advance notice to the board. Director McKibbon seconded. Motion passed unanimously.

MOTION: Director McKibbon moved for approval of the Minutes of March 20, 2008, as presented. Director Whitfield seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input


1. High School Athletic Team Sponsorship Request
Mike Miles, Executive Director explained that the board received a letter from Ralston Valley High School asking for sponsorship support for their baseball club. Mr. Miles stated that this is the first time that the board has received a request of this type. Staff recommendation is that we do not make monetary donations to organizations, that in the past we support auctions and events with items such as Apex daily passes, Indian Tree passes or merchandise. Director McKibbon stated that he thought the marketing aspect of this type of venture might be valuable but that would be a marketing decision. Mr. Miles pointed out that once we start making monetary donations to schools or organizations it would be setting a precedent and to be fair, would have to donate to them all. President Loveridge stated that our position in the past is that we do not make monetary donations and we cannot set this precedent. We could donate prizes for auctions and similar fundraisers but would not do team sponsorships. Director Whitfield stated that he would like to see some kind of partnership at a higher level, possibly with the school district instead of individual schools.
MOTION: Director Whitfield moved to decline the sponsorship proposal from the Ralston Valley High School Mustang Baseball Club. Director McKibbon seconded. Motion passed unanimously.

Board discussion continued and President Loveridge stated that he would like to see a board policy developed addressing sponsorships or partnerships. Board consensus was to put together a policy and bring it to the next meeting for approval.

2. Review of Draft Options for Garrison Street Site
Mr. Miles presented a slide show to the board with a couple different layout options for the proposed Garrison Street Center relocation plan with budget numbers. The first slide showed a splash deck, a footprint for a future pool, playground, and a facility with a gymnasium, indoor soccer field, teen center, offices, preschool and storage. This plan would have an estimated cost of $8.4 million. Mr. Miles stated that this is estimating a June 2009 start and budget estimates should still be valid. The second plan includes an indoor lap pool and bathhouse and the playground is moved to the north side of the parking lot away from Ralston Road. This plan is almost $14.3 million. Mr. Miles reviewed the indoor pool annual operating budget, which would run an estimated $77,000 deficit. To include an outdoor instead of an indoor pool would make the project total approximately $10.5 million. The outdoor pool annual operating budget would run an estimated $10,000 deficit. Board discussion ensued concerning the need and expense for an indoor pool compared to an outdoor pool and the splash deck. Board discussion included comments that the splash deck is a great alternative to a pool at Garrison Street leaving the option for the District to include an indoor and therapy pool at the Eastside Center in the future. Board discussion continued concerning the placement of the pavilion, playground and splash deck. Mr. Miles stated that there will be another coordinating committee meeting and these plans will be discussed with the City at that time. Board discussion continued concerning the aquatics amenities that may be planned for the East Side Center.

a) Arvada Tennis Center Open House – Saturday April 12 at 10:00.
b) We have purchased a table at the Chamber of Commerce 2007 Man & Woman of the Year Luncheon on Friday, May 2, 2008 from 11:30-1:30.
a) Appointment of Canvass Board – Mr. Miles asked for a board member to volunteer to serve on the Canvass Board. The Canvass Board will consist of a board member and an eligible elector of the district to review the election results and certify them to the County. Director Whitfield volunteered and Jan Eckhardt has agreed to serve as a constituent of the district.
b) Update on demolition of Fisher Pool. We have met with 3 contractors, Xcel Energy and Waste Water management. There are asbestos issues that are being addressed. We should have bids in by next Thursday and have a decision a week from Monday. The demolition will probably damage the parking lot and sidewalks. The sidewalks will be replaced and there will be some type of temporary fix for the parking lot such as asphalt tailings. The usual routine use of the parking lot is pretty heavy anyway so it does need to be usable and safe. The demolition is moving forward and Marshall Masek is doing a great job covering all the details.

North Jeffco Foundation Report – Mr. Miles reported that the North Jeffco Foundation meeting this morning went well. The car show is proceeding with a 5k run and the new brochure has a picture of last year’s car show on the cover. The annual Golf Tournament is being planned as well. The Foundation is also establishing an endowment fund that will build to generate revenue and in the long-term picture it will be very beneficial.

MOTION: Director McKibbon moved that the meeting be adjourned. Director Whitfield seconded. Motion passed unanimously.

The meeting was adjourned by President Loveridge at 7:40 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

Jim Whitfield, Secretary/Treasurer