May 15, 2008 Board of Director Meeting Minutes

Board of Directors Wide

(Formerly North Jeffco Park and Recreation District)
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

May 15, 2008

The May 15, 2008 meeting of the Board of Directors of Apex Park and Recreation District was called to order by Mike Miles, Executive Director and acting Board Chairman, at 6:34 p.m. at the Indian Tree Clubhouse, 7555 Wadsworth Boulevard, Arvada, Colorado. Apex Board members in attendance were: Jim Whitfield, Ken Harrell, Susan Miller, Lee Humrich and Jeff Glenn. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


Ms. Levine, in her capacity as a Notary Public, swore in the newly elected board members: Lee Humrich and Jeff Glenn and administered their Oaths of Office.

Mr. Miles reported that Director Glenn has filed a Disclosure of Potential Conflict of Interest Statement with the Board and the Secretary of State in accordance with statutory requirements. Such conflict arises from Director Glenn’s position as President of Arvada Midget Football Association, a youth sports association that does now and/or may in the future have business dealings with the district.
All Disclosure of Potential Conflict of Interest Statements, whether filed for this meeting or previously, were incorporated into the record of the meeting.


Mr. Miles welcomed the new board members and congratulated them on their successful election. He also spoke to the incoming board regarding the benefits of serving the community in the park and recreation field.

Via secret ballot, the following were elected as officers of the Board of Directors for a two-year term:

President Jim Whitfield
Vice President Susan Miller
Secretary/Treasurer Lee Humrich


MOTION: Director Miller moved for the approval of the Agenda as posted. Director Glenn seconded. Motion passed unanimously.


MOTION: Director Glenn moved for approval of the Minutes of April 3, 2008, as presented. Director Miller seconded. Director Humrich abstained. Motion passed unanimously.

PUBLIC INPUT – There was no public input


1. Farewell to President Loveridge and Director McKibbon
Mr. Miles stated that Mr. Loveridge and Mr. McKibbon were great to work with and should be commended for their service to their community. Their accomplishments will be remembered for a long time. Mr. Miles presented small tokens of appreciation to the departing board members. President Whitfield also thanked Mr. Loveridge and Mr. McKibbon for their insight and guidance over the last 2 years. Director Humrich added that he was encouraged by Mr. Loveridge to run for the board and appreciated his support. Director Humrich also stated that he is honored to be on the board and is looking forward to working with and getting to know the other board members.

2. Availability of Personal Board Information
Ms. Levine passed out examples to the board members of how their information has been posted on the District’s website in the past. Basically, the board member’s names, offices, terms of office, address, phone number, email addresses and a short biography are publicized. The information made available is at the discretion of the board member. The board members agreed to update/provide information to be posted on the website.

3. Committee Liaisons
Mr. Miles explained that this is the list of various committees that the Apex Park and Recreation board members serve on and briefly explained what each committee does and when they meet. The board discussed which committees could be rotated and which committees should have consistent attendance by the same director. Board consensus was to designate at the next board meeting which directors will attend which meetings.

a) Coordinating Committee
b) Arvada Chamber of Commerce Issues Breakfast
c) Youth Sports Advisory Committee
d) Arvada Parks Advisory Committee
e) Round Table Issues Breakfast Meeting
f) North Jeffco Foundation

4. Robby Ferrufino Park IGA Termination
Mr. Miles explained that this IGA document was a neighborhood agreement that prohibited any athletic practices or games when this park was created. The neighborhood is now in agreement that the park may be used for various athletic events so the IGA should now be terminated.

MOTION: Director Miller moved to terminate the Robby Ferrufino Park IGA. Director Glenn seconded. Motion passed unanimously.

a) Meyers Pool – The relighting project is finished. The entire interior lighting has been replaced which has dropped the usage from 1000 kw/hour to 400 kw/hour.
b) Fisher Pool – Demolition has begun and should be completed by the end of May.
c) Apex Pool – A water curtain has been added to one of the slides at Apex. The cost to purchase a water curtain is about $4000. Justin Howe, Apex Building Engineer, and Phil James, Aquatics Engineer, were able to build and install this amenity for about $500.
d) Pioneer Park – A new playground and shelter will be built this summer. Right now we are working with contractors and getting permits. This project is part of Jefferson County Open Space Grant.
e) Solar Panels at Apex – The solar bid decision has been postponed until the end of next week. Mr. Miles gave a brief explanation on this solar project to the new board members.
f) Bond Refinancing – We are in the process of looking at refinancing for our bonds for the Apex operation. There will be more information at the board meetings in June. The refinancing could save us between $70,000-$90,000 annually.
g) Budget Updates – April budget updates were handed out to the board members.
h) Fun House Mirrors – Justin Howe, Apex Building Engineer, is building 3-4 fun house mirrors for the Apex Center. These mirrors will be placed in the soft play area and at different locations around the facility. These mirrors will just be an added amenity for the enjoyment of the Apex visitors.
i) Skate Program Letters – In response to President Whitfield’s question, Mr. Miles explained to the board that the skate program issue has been addressed and the program was scheduled at another time. There has not been a response from the individual after the second letter was mailed to her.

a) Director Miller reported that the North Jeffco Foundation has been very busy with the Car Show/Run event on Father’s Day. Registrations are starting to come in so we are anticipating a successful event.
b) Director Humrich asked about the Long Lake Field Dedication Ceremony on June 7, 2008. Mr. Miles briefly explained the project and the relationship of the various organizations that worked together and obtained grants and/or contributed funds to build the synthetic turf fields at Long Lake. Mr. Miles also explained the planned usage of the fields.


MOTION: Director Humrich moved that the meeting be adjourned. Director Miller seconded. Motion passed unanimously.

The meeting was adjourned by President Whitfield at 7:11 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

Lee Humrich, Secretary/Treasurer