August 21, 2008 Board of Director Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue Arvada, Colorado 80005 303.424.2739

BOARD OF DIRECTORS
August 21, 2008
CALL TO ORDER

President Jim Whitfield called the August 21, 2008 meeting of the Board of Directors of Apex Park and Recreation District to order at 7:08 p.m. at the Indian Tree Clubhouse, 7555 Wadsworth Boulevard, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Ken Harrell, Lee Humrich and Jeff Glenn. Susan Miller was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary. Jim Collins of Collins Cockrel and Cole, general counsel for the district, and Pete Webb, Public Relations were also in attendance.

ABSENCE EXCUSED

MOTION: Director Harrell moved for the absence of Director Miller to be excused due to advance notice to the board. Director Glenn seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to consider the addition of one agenda item, Agenda Item 1, Eagle Scout Dylan Herron Project Presentation and the renumbering of the subsequent agenda items.

MOTION: Director Harrell moved for the addition of a new Agenda Item 1, Eagle Scout Dylan Herron Project Presentation and the renumbering of the subsequent agenda items. Director Glenn seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF JULY 17, 2008
MOTION: Director Glenn moved for approval of the Minutes of July 17, 2008, as presented. Director Harrell seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Eagle Scout Project Presentation – Scout Dylan Herron
Scout Dylan Herron of Troup 583 introduced himself and addressed the board. Scout Herron presented his project to the board, which consisted of installing a concrete pad with a bench and a pathway with stairs at Meadow Brook Village Open Space. Scout Herron thanked the board and all of the donors that contributed to his project. In response to questions from the board Scout Herron responded that it took 2 days to finish the project and fundraising was the biggest challenge. Some of his volunteers had experience with laying concrete, which was a big help. President Whitfield and the board expressed their appreciation and commended Scout Herron for his efforts, hard work and contribution to the district.

2. Staff Introduction – Laura Schwenker, Community Center Recreation Coordinator
Nancy Wellnitz, Community Adult/Senior Services Director introduced Laura Schwenker, Community Center Recreation Coordinator. Laura will be in charge of special events, arts and humanities and the concert series. Laura addressed the board and stated that her degree is in Therapeutic Recreation. She also has a gerontology certificate and enjoys working with adults. Laura came to Colorado from Ohio to do her internship, loved it and decided to stay. She started with the district about a month ago and has been learning a lot and expects to love working for the district. The board welcomed Laura to Apex Park and Recreation.

3. Consideration of Resolution APRD2008-10 for Refunding of Bonds
Gary Higbee, Chief Finance Officer addressed the board and introduced David Bell, Senior Vice President with Stifel, Nicolaus & Company, Inc. Mr. Higbee explained that the board packets contain a bond resolution for board approval. Mr. Bell then addressed the board and stated that the district has had an A-1 credit rating for the past 8 years but now has a AA-3 which is a very good credit rating. Mr. Bell explained the different levels of credit ratings and what that means. Mr. Bell also stated that the resolution that the board is considering states that the interest rate must be lower than the old debt, the maturity is the same as the old bond so that no debt is extended, and the bond would have a present value savings of at least 4%. If the board decides to proceed, the bonds would be sold the week of Labor Day and close by the end of September.
MOTION: Director Humrich moved for approval of Resolution APRD2008-10 for Refunding of 1998 Bonds. Director Glenn seconded. Motion passed unanimously.

4. Update on Solar Power Issue
Mr. Miles stated that he felt there were some concerns with the contract with Eye-on so he called Namaste Solar, the installation company. Namaste stated that they had not signed the contract either. Mr. Miles explained that Eye-on wants a 20-year contract with a huge buyout but the details of the contract just weren’t right. Board discussion ensued concerning our options, the life span of the system and the changing technology. Mr. Miles suggested that we be patient with the process right now and see what other opportunities exist.

5. Cryptosporidium Issue
Mr. Miles explained that Cryptosporidium is a chlorine resistant parasite that has caused concerns. The district has not had any problem with this disease at our pools as of yet. Mr. Miles stated that the aquatics division has all the preventative practices in place, follow all the recommended guidelines and staff is trained to protect guests from this disease.

EXECUTIVE DIRECTOR REPORT
a) Apex lapel pins and hats were handed out to the board members.
b) The City of Arvada is doing water main work at 58th and Garrison. They have asked us to run the water at the Pottery Center for 2 weeks straight. The meters have been disconnected so there will be no charge.
c) Apex Shutdown has gone well. The center will open back up Friday at 5 am. The Apex pools will be closed for another 2 weeks for resurfacing. Staff has worked very hard and did a great job.

BOARD MEMBER REPORTS
Mr. Miles reported that the Foundation Golf Tournament has filled all but 2 foursomes. The board decided to enter a foursome.

The Community Center Volunteer dinner had a great turnout of about 115 people.

BREAK – At 7:46 p.m., President Whitfield called for a 10-minute break prior to resuming the board meeting in Executive Session with legal counsel.

EXECUTIVE SESSION
MOTION: Director Harrell moved to go into Executive Session for the purpose of receiving legal advice with respect to various negotiating issues pursuant to §24-6-402(4)(e), C.R.S., to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators. Director Glenn seconded. Motion passed unanimously.

The meeting resumed in Executive Session with legal counsel at 7:57 p.m. The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(e), C.R.S., nor did it adopt any proposed legislative policy, position, resolution, rule, regulation or formal action.
MOTION: Director Harrell moved to go out of Executive Session with legal counsel. Director Glenn seconded. Motion passed unanimously.

MOTION: Director Harrell moved to go into Executive Session pursuant to §24-6-402(4)(e), C.R.S., to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators. Director Glenn seconded. Motion passed unanimously.

The meeting resumed in executive session at 8:42 p.m. The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(e), C.R.S., nor did it adopt any proposed legislative policy, position, resolution, rule, regulation or formal action.

MOTION: Director Humrich moved to go out of Executive Session. Director Harrell seconded. Motion passed unanimously.

The open meeting resumed at 9:15 p.m.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 9:16 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Lee Humrich, Secretary/Treasurer

I hereby affirm that all of the discussion in Executive Session constituted attorney-client communications.
James Collins, Collins Cockrel & Cole, PC