February 5, 2009 Board of Director Meeting Minutes
BOARD OF DIRECTORS
February 5, 2009
CALL TO ORDER
President Jim Whitfield called the February 5, 2009 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Ken Harrell and Susan Miller. Jeff Glenn was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
MOTION: Director Humrich moved for the absence of Director Glenn to be excused due to advance notice to the board. Director Miller seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Harrell moved for the approval of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF JANUARY 15, 2009
MOTION: Director Humrich moved for approval of the Minutes of January 15, 2009, as presented. Director Miller seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
Dr. Randy Snyder, Arvada/Edge Soccer Association President, addressed the Board concerning the permanent restrooms at Stenger and the parking at Long Lake Ranch. The Arvada/Edge Soccer Club has been asked to contribute to the cost of the permanent restrooms at Stenger. Dr. Snyder stated that the soccer club could apply for a grant but they have a problem with doing so because LaCrosse is being allowed to use the southeast quadrant at Stenger during the spring season. Dr. Snyder asked the board if LaCrosse was going to contribute to the restroom project also. Mike Miles, Executive Director, replied that Lacrosse is not contributing at this time and does not know if they have grant opportunities. Dr. Snyder stated that the soccer club does not want to contribute any money if there is a possibility that they will be forced off the Stenger fields eventually. Dr. Snyder then stated that if more groups than just Arvada/Edge Soccer club will be using Stenger than he feels that they should contribute based on the percentage of use. Director Humrich asked if LaCrosse will be using the Stenger fields for this season only or will it be an ongoing basis. Mr. Miles replied that it is a public complex and should be available to all user groups. Dr. Snyder stated that Pioneer Park is empty on Saturdays and could be used for other user groups instead of Stenger. Director Miller asked Dr. Snyder to clarify that the soccer club’s decision to not contribute money to the restroom project is based on the fact that LaCosse is scheduled to use one quadrant of the complex for this spring season. Dr. Snyder stated that if Arvada/Edge Soccer Club was guaranteed full use of the complex that their board would be more easily convinced to contribute to this project. President Whitfield stated that the board would discuss this issue.
1. Eagle Scout Project Presentation – Scout David Monagle
Mr. Miles introduced Scout David Monagle. Scout Monagle presented his project to the board, which consisted of mulching the landscaped beds at the Pioneer Park Playground and Shelter. Scout Monagle stated that he first talked to Mr. Marshall Masek, Director of District Services, who gave him the idea for his project. He stated that preparation and completion of this project took about 18 months. The project culminated on November 30th of last year with a total number of hours at 56 hours and 29 minutes. In response to questions from the board Scout Monagle stated that he supervised the project and his volunteers consisted of 8 scouts and 3 parents, which he recruited by e-mailing and calling. The hardest part of the project was dealing with the snow. The biggest challenge was trying to find enough mulch and he ended up going to Englewood, Lakewood and Denver and the most important thing he learned was how to be a leader among his peers. President Whitfield and the board expressed their appreciation and commended Scout Monagle for his efforts, hard work and contribution to the district.
2. Seniors Who Shine Recognition
Nancy Wellnitz, Community Adult/Senior Services Director, addressed the board, told them about the Art for the Young at Heart event that begins on February 9 and invited them to a reception on February 11 from 4:00-6:00 at the Community Recreation Center. Ms. Wellnitz then stated that the following Seniors that will be recognized tonight have also been recognized by either the Arvada Sunrise Rotary or at the Volunteer Connection Luncheon, which honors outstanding volunteers of Jefferson County. Ms. Wellnitz then introduced Evelyn Steinman and Carol Labenz, Senior Council members, who presented the awards to the Community Recreation Center volunteers. The Community Recreation Center could not provide the level of service that they do without the help of these extraordinary volunteers.
Emma became involved at the Community Recreation Center after being widowed early in the 1980’s. She wanted to stay active and give back to her community. She had a strong sense of relying on community as when she was a child her family homesteaded in Moffat County, Colorado. Now she wanted to connect in Arvada. For more than 25 years she took previously “loved,” stuffed animals and gave them new life. She washed, mended and added ribbons to the critters to get them ready to meet their new owners. These toys were then donated to local charities, including orphanages and victim advocate centers, so children could have a toy to cuddle through tough times. For over 11 years she donated spruced up bunnies to the Community Recreation Center for our annual Bunny Breakfast. Her caring hands have brought smiles to many. In 2006 Emma was featured as one of Channel 7’s Everyday Heroes! Emma is now 93 and recently retired from her critter capers. We thank Emma for her tireless efforts.
Mary may be well into her eighties, but she does not let her years slow her down. Mary came to the Community Recreation Center in 1990, shortly after she moved here from New York. On her first visit to the center, the front desk volunteer convinced Mary to be a volunteer, and for 19 years Mary has logged in 2603 volunteer hours! Most of these hours were spent serving as a front desk receptionist. But over the years she also served as a kitchen and special event helper, a clerk for garage sales, a greeter for craft fairs, and as an officer for the Arvada AARP. Outside of the Community Recreation Center, Mary also served for 6 years as a tutor in a local elementary school. Even now as she resides in a retirement community Mary does not let the lack of transportation keep her down. She maintains her volunteer position at the Center by catching a ride with others. Mary has also advocated for the use of volunteers in her retirement community. Volunteering is in Mary’s blood, and we are lucky to have Mary on board.
Adafern Duke has made many wonderful contributions to make the world a better place. Yet before we talk about her accomplishments we first must share her news, on June 2, 2008 at 1:32 pm at the Community Recreation Center she had her first perfect “29” cribbage hand. For those who don’t play cribbage, that is comparable to a hole-in-one on a regulation golf course. Adafern has been addicted to cribbage for over 47 years and admits she would rather play cribbage than go out to dinner. For 17 years she has volunteered to lead cribbage twice a month at the Community Recreation Center. Adafern has volunteered in many capacities throughout her life with church and 4-H, but she is most proud of her 29 years as a 9Health Fair volunteer. Now she does at least four sites a year, but has done as many as nine. Adafern has served in every capacity of the Fair from phlebotomist to Apex’s medical coordinator in the 1990s, and for five years she served as Jefferson County’s medical coordinator. She loves the 9Health Fair because you make a difference in others lives. We thank Adafern for making a difference.
Alice Lucas is one of our active Apple Dumpling Gang members at the Community Recreation Center. The Apple Dumpling Gang is a group of volunteers who cook and serve meals and refreshments at Center events. Alice has volunteered at the Center since 1995 and has brought her culinary skills to over 100 events during her 13 years and 607 hours of service. At age 87 she is still a contributing volunteer and is quick to add her special seasoning to a recipe. We thank Alice for being our culinary hero and helping spice up the kitchen and our programs.
We honor Ivan Johansson for his service to his family, community and country. Ivan was born in 1926 in Illinois to Swedish immigrants. When he turned 18 he enlisted in the Air Force, but was drafted into the Army. Ivan served from 1944 to 1946, and his tour of duty included the United States, France, Belgium, Germany, and Czechoslovakia. His honors included the Combat Infantry Badge, the Bronze Star and a certificate for service in the Cold War.
Ivan has served as a volunteer in several capacities including Boy Scout Leader and member of the Order of the Arrow. He has been active in Eastern Star for 53 years, and the Masonic Lodge for 57 years where he served as Master. Ivan has volunteered at the Community Recreation Center since 1989 and has served over 2090 hours. His duties have included van driver, garage sale worker, courier, Craft Fair worker, 9Health Fair volunteer, and Crafty Seniors “honey do” (his wife is an active member of this group). One of Ivan’s newer duties is serving as representative to Jefferson County’s Triad which is a partnership with law enforcement agencies, senior service providers and seniors to create a safer community for seniors. Ivan truly is a senior hero to our center, his community and his country.
Betty has volunteered at the Community Recreation Center for over five years and 1124 hours. More important than all these hours is the leadership and the “can-do” attitude that she shares. She volunteers in the Craft Carousel Gift Shop, and served in recent years as their manager. The Center’s Craft Carousel is a craft consignment shop hosting more than 100 consignors and 20 volunteers. She also served on the Senior Council, the Center’s advisory group. Additionally, she volunteered on the Vision 2020 citizen committee in 2005 to review the operations and needs of the district to recommend its future direction. She also served on the campaign committee “Rally for Recreation” to promote and pass the vote for the District. We truly benefit from Betty’s efforts to make positive contributions to her community.
Since 2004 Linnette has brought a multitude of talents to the Community Recreation Center and has donated 688 hours. She is a craft enthusiast and offers her skills to the Crafty Seniors and Warm Heart groups. These groups create crafts to sell in our Craft Carousel Gift Shop and make other items that are donated to local charities. She also serves on the Senior Council, the advisory board to the Center. Outside of this volunteer work, Linnette sews items for her church and donates them to a neo-natal unit and others. She also performs in a reader’s theater group called the “Penthouse Players” which share their entertaining stories at venues such as senior centers and senior residences.
Eileen does not let her nine decades of life slow her down as she actively volunteers and participates at the Community Recreation Center. Eileen has donated over 671 hours to the Center. Eileen is one of our friendly volunteer receptionists. She has a helpful attitude and is always willing to talk to someone who is lonely and looking for companionship. She always follows up with participants who have been away from the center. Additionally at the Center she regularly works out in the new Cardiovascular Weight Room, plays Mahjongg and is active in our GrEighties (Great and Over Eighty) group. We thank Eileen for sharing her many years with us.
Eula Mae Garvin
Eula Mae has shared her talents with the Community Center since 1993, and has logged in 645 hours. Well into her eighties she still is very active as a volunteer in the Craft Carousel Gift Shop, and regularly attends the Friday Senior Club and GrEighties (Great and Over Eighty). Her skills have benefitted the Senior Council (advisory board), the Craft Carousel and with many outreach projects. She has a heart for serving others and is first to volunteer to help with charity drives, provide rides for others, visit shut-ins, or decorate the Gift Shop or birthday table for lunches. She finds contentment in her life when she is serving others.
Norma joined our volunteer team in 2004 and has donated 288 hours. She is one of the behind-the-scenes volunteers working to keep the Centers library in tip top shape. She spends several afternoons a week checking in new and returned books, sorting and mending books, and weeding out the old ones. Many years ago, Norma lost her ability to speak, but that does not stop her giving nature as she communicates through a typed digital screen she carries wherever she goes. She also communicates with her smile, the twinkle in her eye and quick humor. Before joining us at the Community Recreation Center, Norma spent 12 years volunteering for the Table Mountain animal shelter. Our many thanks go to Norma.
Betty Campbell then added that Nancy Wellnitz, Laura Schwenker, Lynn Weis and Marilyn McKinnon, Community Recreation Center staff, are very special people and a joy to work with. Mr. Miles thanked the volunteers for their contributions.
BREAK – At 7:10 p.m., President Whitfield called for a 5-minute break.
3. Consideration of Resolution APRD2009-05 – Supporting the Fair and Accurate Credit Transaction (FACT) Act
Mr. Miles stated that this Act prescribes duties for certain entities in preventing and mitigating identity theft. The District was originally informed of this Act in October with a deadline in November, but then the deadline was extended to May 1, 2009. Mr. Miles stated that this is a policy that the District would implement even if there wasn’t a law because of the security issue.
MOTION: Director Harrell moved for approval of Resolution APRD2009-05 – Supporting the Fair and Accurate Credit Transaction (FACT) Act and setting policy to maintain maximum compliance with said Act. Director Miller seconded. Motion passed unanimously.
4. Consideration of Resolution APRD2009-06 – Scientific and Cultural Facilities District Grant Request for the Cultural Entertainment and Arts Series
Mr. Miles stated that this is a grant that we apply for each year which is used for our concerts in the parks. Laura Schwenker, Recreation Coordinator for the Community Center, explained the programs that the money is used for and answered questions for the board. The funding is going down each year because more people are applying for it and because of the shrinking tax base. We have asked for $4800 and they usually grant about 2/3 of that.
MOTION: Director Humrich moved for approval of Resolution APRD2009-06 stating their complete support for a Scientific and Cultural Facilities District grant request for the 2010 Humanities Enhancement Series. Director Miller seconded. Motion passed unanimously.
5. Consideration of Resolution APRD2009-07 – Denver Regional Council of Governments Grant Request
Mr. Miles stated this is another annual grant for offsite fitness programs that can be taken to peoples homes that are unable to come to the center. Lynn Weis, Recreation Coordinator for the Community Center, explained the program in detail for the board and answered questions.
MOTION: Director Harrell moved for approval of Resolution APRD2009-07 supporting the grant request from the Denver Regional Council of Governments from the Older Americans Act Funding and State Funding for Senior Service Funds. Director Miller seconded. Motion passed unanimously.
6. North Jeffco Park Name Change
Mr. Miles stated that we don’t need a decision tonight but we are working with a sign company updating all the signs in the District. The North Jeffco Park sign also has North Jeffco District and Fisher Pool on it. Board discussion ensued concerning the name of the park. Board consensus was to wait to see what will happen with the development of that area. Mr. Miles stated that we could remove Fisher Pool and North Jeffco from the sign and wait until there is a set plan for the development of the area to change the name. Board discussion continued.
7. CPRA 2009 Midwest Regional Conference
Mr. Miles stated that there is a midwest regional conference coming up in May in Grand Junction that one of our board members could attend. Director Humrich expressed his interest in going and that there would be no lodging expense for him. Board consensus was for Director Humrich to attend this conference.
EXECUTIVE DIECTOR REPORT
a) Arvada Parks Advisory Committee – February 11th is the next APAC meeting and Mr. Miles and Director Miller will be attending to review the Master Plan with them. The Master Plan will then be on the board agenda for February 19th because we need a formal plan adopted for the GOCO grant. Mr. Miles then stated that he met with city engineers last week concerning the Garrison St. project. The scope of the work may be expanded as far east as Carr and that would change the floodplain of the Garrison street area but that will not be decided in time for the GOCO grant. Board discussion ensued concerning the development of Garrison and the GOCO grant.
b) VGB Update – To date, drain covers have been ordered and received for most of Apex pools and Meyers Pool. We are waiting for covers for the larger trough drains in both the SCS and Activity pool pending manufacturer availability. New covers have been installed in both spas at Apex and the lap pool covers should be in place by early next week. In addition, emergency switches have been installed on both spas and will be installed on the SCS. The drain covers for Meyers Pool are pending installation as we wait for the availability of our certified diver. Drain covers will be ordered for the outdoor pools early in March and will be installed prior to opening.
c) Apex Front Walkway – The entryway on the west end of Apex has heating systems in the sidewalks that no longer function due to deterioration. New heating systems will be installed in those areas. Also some of the concrete areas will be reduced and the landscaped areas will be enlarged. This work should begin in the next two weeks. We will also work on the east entrance areas that have heating systems.
BOARD MEMBER REPORTS
Director Humrich stated that he has been traveling around and visiting with people in the District and everybody is great, it’s a great organization and staff is wonderful.
Director Miller reported that the Apex Foundation met this morning and approved that the revenue from the Car Show will go to the Afterschool Program.
President Whitfield met with former Director McKibbon who would like someone from the board to attend one of Arvada Hockey Association’s meetings to update them on future plans.
BREAK – At 8:00 p.m., President Whitfield called for a 5-minute break prior to resuming the board meeting in executive session.
MOTION: Director Miller moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to discuss personnel matters and pursuant to §24-6-402(4)(e), C.R.S., to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators.. Director Humrich seconded. Motion passed unanimously.
The meeting resumed in executive session at 8:07 p.m.
MOTION: Director Harrell moved to go out of executive session. Director Miller seconded. Motion passed unanimously.
The open meeting resumed at 8:51 p.m.
MOTION: Director Harrell moved that the meeting be adjourned. Director Miller seconded. Motion passed unanimously.
President Whitfield adjourned the meeting at 8:52 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer