June 4, 2009 Board of Director Meeting Minutes

BOARD OF DIRECTORS
JUNE 4, 2009
CALL TO ORDER

Vice-President Susan Miller called the June 4, 2009 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:33 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Lee Humrich, Jeff Glenn, Susan Miller and Ken Harrell. Jim Whitfield arrived at 6:37. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add Agenda item #4 to discuss the Arvada Chamber of Commerce HarvestFest Open Golf Tournament sponsorship.

MOTION: Director Humrich moved for the addition of Agenda Item #4 to discuss the Arvada Chamber of Commerce HarvestFest Open Golf Tournament and to approve the remainder of the agenda as posted. Director Harrell seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF MAY 21, 2009
MOTION: Director Harrell moved for approval of the Minutes of May 21, 2009, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT

Mr. Craig Ellis introduced himself to the board and stated that he was born in Wheatridge, raised in Arvada, is a business owner in Arvada, swims with and is a board member of the Jeffco Aquatic Masters Swim Team. Mr. Ellis explained his concern about the lack of lane striping at the Secrest pool and the direct risk to swimmers that this creates. Mr. Ellis stated that the lines in the bottom of the pool helps keep the swimmer going in the right direction and without the lane striping there could be head on collisions with serious injuries. Mr. Ellis stated that he would not like to see anyone get injured or see the District get sued. His concern is for the younger less focused swimmers. The board stated that they were not aware of this issue and Mr. Miles stated that he was just made aware of the issue earlier today. Mr. Miles explained that the pool was recently resurfaced and because of lack of funds the lane striping was not done. The pool has been filled for the summer so the District may have to wait until next season to complete the striping. Board discussion continued. The board thanked Mr. Ellis for bringing this matter to their attention.

NEW BUSINESS

1. Eagle Scout Presentation – Kyle Tripp
Marshall Masek, Director of District Services, introduced Scout Kyle Tripp. Mr. Masek briefly addressed Scout Tripp’s project, goals and accomplishments. Scout Kyle Tripp of Troup 613, presented a power point presentation of his Eagle Scout Project to the board, which consisted of cleaning and leveling the sand in the playground at Meadowbrook Village Park. In response to questions from the board Scout Tripp stated that he had 37 volunteers including family and fellow scouts that helped with the project. Scout Tripp added that by redistributing the sand from different areas of the playground they did not have to purchase more sand. Scout Tripp’s biggest challenge was getting the volunteers ahead of time. President Whitfield and the board expressed their appreciation and commended Scout Tripp for his hard work and contribution to the District and community.

2. 2010 Proposed Fees
Mike Miles, Executive Director, stated that the board had received a list of proposed admission and rental fees for 2010 from the staff. Board discussion ensued concerning some of the fee increases. Staff answered questions from the board concerning increases at Indian Tree and the Tennis Center. Alan Abrams stated that some of the increases at Indian Tree bring the District in line with fees at other courses. Board discussion continued concerning the expense of the lights at Long Lake Ranch and the family pass rates. The board commented that the District fees are still better than some of the other districts. Mr. Miles stated that there are not any significant increases but most are due to energy increases. Board discussion continued.

MOTION: Director Harrell moved for approval of the Proposed 2010 Facility Admission and Rental fees as presented. Director Glenn seconded. Motion passed unanimously.

3. Consideration of Resolution APRD2009-14 – Amending Flexible Benefit Plan
Mr. Miles stated that this resolution should have been done in January but was just brought to our attention by our insurance carrier.

MOTION: Director Harrell moved for approval of Resolution APRD2009-14 to Amend the Flexible Benefit Plan. Director Glenn seconded. Motion passed unanimously.

4. Arvada Chamber of Commerce HarvestFest Open Golf Tournament Sponsorship
Mr. Miles stated that the information on this golf tournament was received just this week. There are different levels of sponsorships and the $750 level includes a foursome, a hole sign, recognition on the sponsor banner, recognition on the tournament program and in Grand Views. Board discussion ensued.

MOTION: Director Humrich moved for approval of the $750 Sponsorship for the Arvada Chamber of Commerce HarvestFest Open Golf Tournament. Director Glenn seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT
a) Meadowbrook Open Space – Some individuals that live near Meadowbrook Open Space are dumping yard waste or expanding their yards into the open space area. This is an area that the District leases from Jefferson County Open Space who actually owns the land. There are 17 residents that border the open space area and 4 of them are violating the laws of open space. Mr. Miles stated that he will meet with the County concerning this open space violation to determine if a letter to the homeowners should come from the District or the County. Board discussion ensued concerning the specific activities of these homeowners.
b) Garrison update – Mr. Miles stated that he met with Craig Kocian, Arvada City Manager, and city staff about potential grants that are available at this time. The Daniels Foundation has a prime opportunity for capital construction projects. The city would like to proceed with phase 1 and phase 2 and would like to help secure funding to complete both phases. There are several other grants that need to be looked at. In response to questions from the board Mr. Miles stated that the Arvada Middle School site decision will not happen until December. The school has a committee that will make a proposal to the school board in December.
c) Garrison Street Deed – A proposal from Jim Collins, District Attorney, concerning the Garrison Street deed will be on the next meetings agenda and Mr. Collins will attend the June 18 Board Meeting.

BOARD MEMBER REPORTS

Director Harrell asked Alan Abrams, Indian Tree Golf Course Operations Manager, to pass on the Board’s congratulations to Rudy Castaneda, Assistant Golf Pro, for earning the distinguished recognition from the PGA President’s Council on Growing the Game for his tremendous contributions to the sport of golf.

Director Whitfield attended the Apex Foundation Meeting and reported that the Car show and the 5k Run are looking good. The Golf Tournament numbers may be down a bit from this time last year.

ADJOURNMENT
MOTION: Director Glenn moved that the meeting be adjourned. Director Harrell seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:28 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Lee Humrich, Secretary/Treasurer