October 1, 2009 Board of Director Meeting Minutes

BOARD OF DIRECTORS
OCTOBER 1, 2009
CALL TO ORDER

President Jim Whitfield called the October 1, 2009 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:32 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Susan Miller, Lee Humrich, Ken Harrell and Jeff Glenn. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Harrell moved for the approval of the Agenda as posted. Director Glenn seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF SEPTEMBER 17, 2009
MOTION: Director Humrich moved for approval of the Minutes of September 17, 2009, as presented. Director Glenn seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Eagle Scout Presentation – Kyle Moore
Marshall Masek, Director of District Services, introduced Scout Kyle Moore. Mr. Masek briefly addressed his project, goals and accomplishments. Scout Kyle Moore of Troop 476 presented a power point presentation of his Eagle Scout Project to the board, which consisted of landscaping a bed on the west side of the new playground at Pioneer Park. Scout Moore explained the process of his project and how he raised money and obtained donations. In response to questions from the board Scout Moore stated that his biggest challenge was communication and he learned a lot from this project. President Whitfield and the board expressed their appreciation and commended Scout Moore for his hard work and contribution to the District and community.

2. 2010 Budget Public Hearing Date
Mike Miles, Executive Director stated that the board must officially set the date for the public hearing for the 2010 budget

MOTION: Director Humrich moved to schedule the Budget Public Hearing for November 5, 2009. Director Harrell seconded. Motion passed unanimously.

3. Cancel 10/15/09 Board Meeting
Mr. Miles recommended that the board cancel the October 15, 2009 board meeting since there are currently no items for the agenda.

MOTION: Director Harrell moved for cancellation of the October 15, 2009 board meeting. Director Glenn seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT
a) The original grant request that the district submitted along with 3 other agencies for the energy program was returned requesting more information. That grant request has been resubmitted to the DOE.
b) Staff is in the process of developing a top 5 priority list of energy projects. The list will prioritize the 5 projects and will include information to complete those projects. We should be able to implement these projects in the next 3-5 years which will save the district money in the long run. Our highest priority in regards to expense is the solar thermal system for the Apex Center and Meyer’s Pool.
c) The dugout covers at the Lutz ball fields should be completed in 3-4 weeks.

BOARD MEMBER REPORTS
Director Miller stated that she attended the community walk last Saturday at the Apex Center.

President Whitfield reported on the Foundation Golf Tournament, and commented on the Janet Elway Camp at the YMCA.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:19 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Lee Humrich, Secretary/Treasurer