November 5, 2009 Board of Director Meeting Minutes

Board of Directors Wide

NOVEMBER 5, 2009


President Jim Whitfield called the November 5, 2009 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Susan Miller, Lee Humrich, Ken Harrell and Jeff Glenn. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

Mike Miles, Executive Director, asked the board to add Agenda item #6 to discuss an Indian Tree consideration.

MOTION: Director Harrell moved for the addition of Agenda Item #6 to discuss an Indian Tree consideration and to approve the remainder of the agenda as posted. Director Miller seconded. Motion passed unanimously.

MOTION: Director Humrich moved for approval of the Minutes of October 1, 2009, as presented. Director Glenn seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input


1. Eagle Scout Presentation – Max Popoff
Mike Miles, Executive Director, introduced Scout Max Popoff. Scout Popoff presented his Eagle Scout Project to the board, which consisted of removing old brick and installing new brick pavers around the sidewalk at Meyers Pool. He also filled the openings between the sidewalk and building and cemented and caulked around the building. In response to questions from the board Scout Popoff stated he had about 120 planning hours for this project and the actual work was completed in just one day. The caulking solved the leaking problem and his biggest challenge was getting the project started. Scout Popoff stated that what he learned from this project was how to delegate and manage people. President Whitfield and the board expressed their appreciation and commended Scout Popoff for his hard work and contribution to the District and community.

2. 2010 Budget Public Hearing
At 6:38 p.m., President Whitfield opened the public hearing on the 2010 Proposed Budget. A notice of the budget public hearing was published in the Golden Transcript on October 29, 2009, pursuant to §29-1-106 of the Colorado Revised Statutes.
Overview of 2010 Budget: Mike Miles, Executive Director, stated that this is an annual procedure and is a required public hearing based on state statutes. Mr. Miles asked the board if there were any questions or any changes they would like to make concerning the budget. The board did not have any concerns or questions at this time. The board will approve the final budget at the next board meeting on December 10, 2009.
A) Public Input on Proposed 2010 Budget – There was no public input.

President Whitfield closed the public hearing at 6:39 p.m.

3. Set 2010 Board Meeting Schedule
Mr. Miles stated that the board needs to decide the schedule for board meetings for 2010. Board discussion ensued and consensus was to continue with the current schedule of 1st and 3rd Thursdays of the month at 6:30 p.m.

4. Cancel November 19, 2009 Board Meeting
Mr. Miles recommended that the board cancel the November 19, 2009 board meeting since there are currently no items for the agenda.

MOTION: Director Harrell moved for cancellation of the November 19, 2009 board meeting. Director Glenn seconded. Motion passed unanimously.

5. Reschedule December 3, 2009 Board Meeting to December 10, 2009
Mr. Miles recommended rescheduling the December 3, 2009 board meeting to Thursday, December 10, 2009 due to budget approval deadline requirements. Board discussion ensued.

MOTION: Director Harrell moved to reschedule the December 3, 2009 board meeting to Thursday, December 10, 2009 due to budgetary deadline requirements. Director Glenn seconded. Motion passed unanimously.

6. Indian Tree Considering Segways
Mr. Miles stated that the golf course is considering the use of Segways along with golf carts. The board participated in a demonstration of a Segway and discussion ensued. Board consensus was that offering Segways as an option is a good idea and may be attractive to some golfers. Mr. Miles stated that staff will work out the logistics and details.

a) The Marketing Division is creating individual district blog pages that should be in place in early 2010. Individual Division Managers will be able to post blogs and communicate directly with customers.
b) The annual Foundation breakfast is December 3rd at Indian Tree.
c) December 8th is the Youth Sports Banquet.
d) The Indian Tree Clubhouse will now close earlier, when the golf course closes, to reduce costs.
e) The Middle School After School program had limited success this fall. The program was offered at 4 sites on two days per week with participation at only 2 of the sites. Restricting elements are cost and parents wanting it offered 5 afternoons a week. Future plans are to offer the program at 2 sites, Oberon and North Arvada Middle/Secrest. Consideration is being given to eliminating the fee to encourage participation. Funding for the program expenses would be supported by the Apex Foundation and the Father’s Day Fun Run.


Director Glenn reported that all the City Council candidates spoke at the last Roundtable Breakfast.

President Whitfield reported that the Apex Foundation made about $20,000 on their fundraisers this year and they are also re-writing their by-laws. He also reported on the NRPA Convention in Salt Lake City that he attended with Mr. Miles.

MOTION: Director Harrell moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:22 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

Lee Humrich, Secretary/Treasurer