January 7, 2010 Board of Director Meeting Minutes

BOARD OF DIRECTORS
JANUARY 7, 2010
CALL TO ORDER

President Jim Whitfield called the January 7, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Jeff Glenn, Susan Miller and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add Agenda item #8 to discuss the Arvada Chamber of Commerce Annual Dinner.

MOTION: Director Humrich moved for the addition of Agenda Item #8 to discuss the Arvada Chamber of Commerce Annual Dinner and to approve the remainder of the agenda as posted. Director Miller seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF DECEMBER 10, 2009
MOTION: Director Humrich moved for approval of the Minutes of December 10, 2009, as presented. Director Miller seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Consideration of Resolution APRD2010-04 – Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites
Mr. Miles stated that the board discussed the construction of permanent restrooms at Stenger Sports Complex at the December 10, 2009 board meeting and board consensus was to support this project. This resolution is required to access the Park Fund monies and will approve an additional $87,500 that is needed to complete the project. The resolution will be submitted to the county to receive the funds which will then be transferred to the City.

MOTION: Director Harrell moved for approval of Resolution APRD2010-04 – Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites for $87,500 to be used for the construction of permanent restrooms at Stenger Soccer Complex, located at approximately West 58th Avenue and Miller Street, Arvada, Colorado. Director Miller seconded. Motion passed unanimously.

2. Solar Thermal Information and Demonstration
Mr. Miles stated that Justin Howe, Apex Building Engineer has been working diligently on the solar project for the Apex Center and installation should begin in late spring and operating by June. We have a bid out for purchasing materials that is due on January 11, 2010. Mr. Howe explained the solar layout to the board and demonstrated how the panels will work. Mr. Miles added that Mr. Howe has been certified to install the solar panels which will add additional savings to the project.

3. Consideration of Resolution APRD2010-05 Election Resolution
Mr. Miles explained that there will be an election in May for three board positions. President Whitfield and Directors Harrell and Miller’s terms will expire in May.

MOTION: Director Humrich moved for approval of Resolution APRD 2010-05, Election Resolution stating the board’s intention to hold an election on May 4, 2010 to fill the vacating board positions and designating Luann Levine as the Designated Election Official. Director Harrell seconded. Motion passed unanimously.

4. District By-Laws
Mr. Miles stated that the district bylaws were last reviewed in 2004. Due to certain statutory guideline changes some areas need updating. The board has been presented with the revisions which have also been submitted to our legal counsel for review. This item was tabled pending legal counsel comments.

5. Consideration of Resolution APRD2010-01 for Designating Location to Post 24 Hour (Agenda) Notice

MOTION: Director Miller moved for the approval of Resolution APRD2010 01, 24-Hour Agenda Notice Posting, designating the Apex Center at 13150 W. 72nd Avenue, Arvada, as the official location for posting 24-hour Agenda Notices. Director Harrell seconded. Motion passed unanimously.

6. Consideration of Resolution APRD2010-02 for Posting Locations of Notice of Board Meetings for 2010

MOTION: Director Harrell moved for the approval of Resolution APRD2010 02, setting forth the Posting Locations of Notices of Board Meetings to be the Jefferson County Clerk and Recorder’s Office, Indian Tree Golf Course, Apex Community Recreation Center, and Apex Center. Director Humrich seconded. Motion passed unanimously.

7. Consideration of Resolution APRD2010-03 to Set Day of Month, Time and Location of 2010 Regular Board Meetings

MOTION: Director Glenn moved for the approval of Resolution APRD2010 03 setting the days, time and location of the 2010 regular board meetings to be the first and third Thursday of each month at 6:30 p.m., at the Apex Center. Director Miller seconded. Motion passed unanimously.

8. Chamber Dinner and Sponsorship
Mr. Miles explained that the Arvada Chamber Dinner is an annual event that we have sponsored in the past. Board discussion ensued concerning the importance of supporting the Chamber.

MOTION: Director Glenn moved to purchase 6 tickets for the Chamber Dinner. Director Humrich seconded. Motion passed by a vote of four in favor, with Director Harrell opposing.

EXECUTIVE DIRECTOR REPORT
a) The Arvada Tennis Center received the Colorado award for Program/Facility of the Year from the USTA.
b) A recent SDA newsletter has an article about the ballot initiatives that could impact the District.
c) The Blue View café operating hours have changed. It will be closed during the week and open on weekends and during special events. The café has not brought in enough revenue to justify keeping it open during the week. A suggestion from the board was to utilize volunteers to run it.

BOARD MEMBER REPORTS

Director Humrich has been meeting each month with the APAC but will be unable to attend next weeks meeting. Director Harrell stated he will attend if needed.

BREAK – At 7:06 p.m., President Whitfield called for a 5-minute break prior to resuming the board meeting in Executive Session.

EXECUTIVE SESSION

MOTION: Director Harrell moved to go into Executive Session pursuant to §24-6-402(4)(e), C.R.S., to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators. Director Humrich seconded. Motion passed unanimously.

The meeting resumed in Executive Session at 7:13 p.m. The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(e), C.R.S., nor did it adopt any proposed legislative policy, position, resolution, rule, regulation or formal action.

MOTION: Director Harrell moved to go out of Executive Session. Director Glenn seconded. Motion passed unanimously.

The open meeting resumed at 7:50 p.m.

ADJOURNMENT
MOTION: Director Humrich moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:51 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Lee Humrich, Secretary/Treasurer