February 4, 2010 Board of Director Meeting Minutes

Board of Directors Wide

FEBRUARY 4, 2010

President Jim Whitfield called the February 4, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Susan Miller and Ken Harrell. Jeff Glenn was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

MOTION: Director Miller moved for the absence of Director Glenn to be excused due to advance notice to the board. Director Humrich seconded. Motion passed unanimously.

Mike Miles, Executive Director, asked the board to add an Executive Session to discuss matters that may be subject to negotiations.

MOTION: Director Miller moved to add an Executive Session to discuss matters that may be subject to negotiations. Director Humrich seconded. Motion passed unanimously.

MOTION: Director Humrich moved for approval of the Minutes of January 7, 2010, as presented. Director Miller seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input


1. Seniors Who Shine Recognition
Nancy Wellnitz, Community Adult/Senior Services Director, addressed the board and expressed her thanks to the board for allowing the volunteers to be honored this evening. Ms. Wellnitz and Lynn Weis, Recreation Coordinator, presented awards to the following volunteers.

Lois Fenimore
In 2009 Lois Fenimore received two Jefferson County recognitions for her tireless efforts. She received an honorable mention for the county-wide Good News Breakfast honoring “Seniors on the Move.” Then she received a Senior Hero award from the Jefferson County Council on Aging in partnership with the Seniors Resource Center, as a senior who has positively impacted older adults in Jefferson County. Here at Apex we know Lois as the pied piper of recreation. At age 81, she stays active and encourages others to stay active. Since 2003 Lois has volunteered over 2546 hours at the Community Recreation Center, averaging 45 hours per month. Her volunteer efforts include teaching and leading Mahjongg and Pinochle, serving as an assistant with fitness events and yoga classes, providing rides to other participants, and she has served on the advisory council. She has recruited, introduced and welcomed many new participants to the facility. Lois also volunteered in the citizen “Rally for Recreation” campaign, to encourage voters to support recreation facilities with increased tax dollars. She personally has benefited from recreation and promotes its value to the community and to each person’s well-being.

Marty Youngmann
The Rotary honored Marty Youngmann for his service to his community and country. Marty was born and raised in New York. He enlisted in the Air Corps in 1941 and was stationed at Lowry Air Force Base. He served as a photographer in the Air Corps’ public relations department; his more famous photo subjects included Mickey Rooney, Sugar Ray Robinson, Franklin D. Roosevelt, Dwight D. Eisenhower, Fifi Dorsey, many New York Yankees, and several Big Bands. Marty is fascinated with photography and has been a photo illustrator for over 60 years. His work has been published in coffee-table books, textbooks, calendars and in Apex publications. He enjoys taking pictures of wildflowers, nature, festivals and has traveled through Scotland, England, Wales, Canada and the United States to preserve his memories on film. He has created over 75 PowerPoint shows to share with clubs, senior centers, and retirement communities…anywhere he is invited. At age 89 he still creates and shares his love for photography. He also has actively volunteered for over 55 years including his church, the Masons and the Shrine. The Community Recreation Center benefits from his sharing heart as he has served on the Senior Advisory Council, escorted trips, escorted for our annual fashion show, and provided slideshows.

Eileen Klein
Eileen is not any ordinary 91 year old; she is an extraordinary 91 years old! Eileen does not let her age slow her down, as she still actively volunteers and participates at the Community Recreation Center. Over the years she has contributed over 709 volunteer hours, most of them serving as a front desk receptionist. Eileen has a smile and a kind word for all who enter the Center and is always willing to talk to someone who is lonely and looking for companionship. Eileen was born in Sedgwick, Colorado, the oldest of ten children. She moved to Denver to raise her family and worked in banks for many years. She was one of the first women to achieve the status of bank officer. She began volunteering at the Center after her first husband passed. After a short time she remarried and spent 13 years touring via RV every state in the union. Upon being widowed a second time, Eileen returned to the Community Recreation Center and again became an asset to our front desk customer service team. Eileen lives her life’s motto which is, “be friendly, and always nice and good to people.” We thank Eileen for lending us her warm and welcoming nature.

Eula Mae Garvin
Eula Mae is 87 years young and her mission in life is to serve others! In 1993, shortly after retiring, Eula Mae came to the Community Recreation Center to join the Senior Friday Club where she served as membership chairman for 9 years. The Center staff quickly recruited her to serve as a volunteer, where she primarily shared her skills in customer service and in merchandise display in the gift shop. Eula Mae is a decorator at heart and enjoys sharing her talent to spruce up the gift shop displays or decorate the birthday table. Eula Mae also completed several terms on the Center’s Advisory Board. Eula Mae has a heart for serving others and is first to volunteer to help with charity drives for the Santa Shop, local schools, and Food Bank. When her health allowed she provided rides for others and visited shut-ins. She has logged over 743 volunteer hours with her efforts at the Center. We are blessed to have Eula Mae’s giving heart at the Center.

Betty Alexander
Betty Alexander is an amazing volunteer for the Community Recreation Center. Betty came to the Center in 1994, shortly after she retired from teaching. She wanted to keep busy, to meet people in her own community, as well as “avoid housework,” so she came to the Center to see how she could help. Her professional and compassionate personality was a great fit for our front desk receptionist position. Now, 16 years later, she still works 4 hours each week answering the phones, greeting customers, handling registrations, training new receptionists and giving Center tours. Her most rewarding part of volunteering in this position is when she meets someone who has recently been widowed, yet is ready to move beyond his or her grief. She loves learning about them, and finding ways they can connect into the Center to best meet their interests and desires. Betty has also led the Center’s Welcome Brunches, worked a variety of special events, served numerous terms on our Advisory Council, and does an amazing job keeping a pictorial history of the Center by maintaining the scrapbooks. All together Betty has recorded more than 3066 volunteer hours at the Center! We thank Betty for making her center and community a better place.

Bob Weeks
The Rotary Club honored Bob for his service to his country and community. Bob was born and raised in Portsmouth, New Hampshire. Bob enlisted in the US Navy where he served from 1942 until he retired after 24 years of service. In the Navy, Bob served as an aircraft metal smith patching bullet holes in airplanes. During the war he was on the USS Randolph aircraft carrier, and later served on the USS Forrestal and the USS Shangri-La. Bob also was stationed at Maraca and Rota Spain and instructed at the Naval Service Training Command. Bob and his wife moved to Colorado when Bob retired from the Navy and Bob went to work as a metal smith for the “old” Frontiers Airlines. Upon his 2nd retirement, he was done working and began volunteering. Bob’s volunteer efforts include serving as an officer in the North Jeffco Senior Friday Club, he is the current President of the local Fleet Reserve, and for three years he has served as a park ranger at the Arvada Reservoir. Bob truly is a senior hero to our center, his community and his country.

Doris Leaf
We know when it is Tuesday at the Community Recreation Center as Doris is there bright and early (sometimes even before employees). Doris has volunteered at our front desk for over 14 years and has donated 1181 hours. At the front desk Doris welcomes our participants, checks in SilverSneakers, answers phones, and helps people to register for classes. Doris takes pride in knowing the correct procedures. In addition to volunteering, in 1997 Doris and her family established the Center’s Edwin T. Leaf Listening Library. The library started with 25 selections, and with the Leaf’s continual annual support has grown to over 480 audio books on tape and/or CD. This allows many participants to enjoy reading beyond what their vision would allow. We thank Doris for both welcoming our guests, as well as providing many with the gift of audio books.

Eleanor Begley
Eleanor is beginning her 8th year as a volunteer with the Warm Hearts sewing group, who takes donated craft materials and turns them into usable products for local non-profit agencies. Together with the Warm Hearts, Eleanor has helped to make lap robes for nursing homes, soft books for Head Start, hats for the Santa Shop and Christmas stockings for underprivileged children. Eleanor has donated 1358 hours to this worthy cause at the Community Recreation Center. We thank her for donating her crafty talents to benefit others in the community.

Linda Monroe
Linda Monroe began volunteering at the Community Recreation Center in 2001, but had to take a short leave to return to work. She arrived back in 2005, and has not slowed down since. She has put in over 1021 hours, primarily in the gift shop, where she served as Chairperson for 2 years and is currently training the new chairperson, while serving as secretary. She helped regenerate the Craft Carousel with her upbeat, “can do” attitude; as she works with 20 volunteers and more than 110 consigners. She also serves as host for our Newcomer’s Brunches, helps with special events, and has served several terms on the Senior Advisory Council. When Linda is not volunteering, she may be found taking fitness or playing golf at Indian Tree. She excitedly scored her first hole-in-one there in 2007, but the Center scored its hole-in-one the day Linda came to volunteer.

President Whitfield thanked the volunteers for their contributions.

2. Consideration of Resolution APRD2010-06 – Scientific and Cultural Facilities District Grant Request for the Cultural Entertainment and Arts Series
Mr. Miles stated that this is a grant that we apply for each year which is used for our concerts in the parks.
MOTION: Director Harrell moved for approval of Resolution APRD2010-06 stating their complete support for a Scientific and Cultural Facilities District grant request for the 2011 Humanities Enhancement Series. Director Humrich seconded. Motion passed unanimously.

3. Consideration of Revised District By-Laws
Mr. Miles stated that the District By-Laws have not been updated since 2004. The board received in their board meeting packet the final version of the District By-Laws that has been reviewed and approved by legal counsel. There have been several changes to the Special District Act that are now included in the revised By-Laws and the District name has been changed throughout the By-Laws.

MOTION: Director Harrell moved for approval of the Apex Park and Recreation District By-Laws as revised and presented effective February 4, 2010. Director Humrich seconded. Motion passed unanimously.

a) West Woods Ranch Phase III Tucker Lake Inclusion – This was a 40 acre agricultural parcel that was developed in the late 90’s and should have automatically been included into the District, but was not. This issue was brought to our attention by a homeowner of that neighborhood. Letters have been mailed to all the homeowners notifying them of the inclusion and the District’s legal counsel is in the process of petitioning the District Court for an Order of Inclusion. We have received 3 phone calls from homeowners and they were all favorable.
b) Candelas Inclusion – This area still has discussion going on about being included in the District. Initially they requested exclusion because it was to be primarily commercial, now the plan is for the development to be primarily residential so they would like the recreation services of the District. We expect to hear more about this in the future.
c) Colorado Youth Soccer Proposal – Mr. Miles met with a CYS board member and also spoke to the CYS president concerning their interest in consideration of a reduced field rental rate in exchange for financial support of the indoor turf facility. CYS would reserve specific times, 2-3 times per month for 5 months out of the year for their Olympic Development Program and training sessions at a reduced field rental rate. The details will need to be sorted out. Board discussion continued concerning other organizations that may want the same opportunity. Board consensus was to continue discussions with CYS and get more details.
d) High School Hockey Playoffs – The Apex Center will host the state hockey playoffs this year.
e) Mr. Glenn Wardle – We were notified that Mr. Wardle passed away last week. The property that the Apex Center is built on was purchased from the Wardle family.
f) Arvada Report – The April-May issue of the Arvada Report will include District information. Our marketing department is working with the city to provide that information.
g) Solar Project – The solar process is moving forward. We have applied for a Carbon Footprint Solar Grant of $150,000. We are the only applicants at this point and our grant request is so well done it exceeds the grant requirements.
h) A charette is scheduled for February 16 with City Council and AURA to discuss plans for the Garrison Street/North Jeffco Park area.


President Whitfield reported on the Apex Foundation. The Foundation website is almost up and running. The Golf Tournament is the 3rd Friday in September.

Director Humrich reported on the APAC meetings. Some APAC members feel they are not recognized at the Apex Board meetings. Director Humrich stated that he always feels welcome at the APAC meetings and events. Larry Wapensky, APAC representative, was in attendance at the board meeting and explained the purpose of the Park Assessment committee which will assess 2 parks every quarter and determine what needs to be discussed with City Parks Maintenance staff. Director Humrich also reported that the APAC committee discussed court surface issues at the Tennis Center.

BREAK – At 7:21 p.m., President Whitfield called for a 5-minute break prior to resuming the board meeting in Executive Session.

MOTION: Director Miller moved to go into Executive Session pursuant to §24-6-402(4)(e), C.R.S., to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators. Director Humrich seconded. Motion passed unanimously.

The meeting resumed in Executive Session at 7:26 p.m. The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(e), C.R.S., nor did it adopt any proposed legislative policy, position, resolution, rule, regulation or formal action.
MOTION: Director Harrell moved to go out of Executive Session. Director Miller seconded. Motion passed unanimously.

The open meeting resumed at 7:58 p.m.

MOTION: Director Harrell moved that the meeting be adjourned. Director Miller seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 8:00 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

Lee Humrich, Secretary/Treasurer