February 18, 2010 Board of Director Meeting Minutes

Board of Directors Wide

FEBRUARY 18, 2010

President Jim Whitfield called the February 18, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Susan Miller, Jeff Glenn and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Glenn moved for the approval of the Agenda as posted. Director Miller seconded. Motion passed unanimously.

MOTION: Director Glenn moved for approval of the Minutes of February 4, 2010, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input


1. Eagle Scout Presentation – Jonathon Lindeman
Marshall Masek, Director of District Services, introduced Scout Jonathon Lindeman. Mr. Masek discussed the Eagle Scout program that the District supervises and then introduced Scout Lindeman. Scout Jonathon Lindeman of Troop 667, sponsored out of Trinity Presbyterian Church in Arvada, presented his Eagle Scout Project to the board, which consisted of planting trees at Secrest Park. Scout Lindeman explained the process of his project and how he chose the type of trees for certain areas of the park. His project was comprised of 68 volunteer hours, 134 total project hours and the help of 19 volunteers. In response to questions from the board Scout Lindeman stated that his biggest challenge was coordination, communication and weather issues. President Whitfield and the board expressed their appreciation and commended Scout Lindeman for his hard work and contribution to the District and community.

2. Report on Tablerock Open Space Sites
Mike Miles, Executive Director, stated that an e-mail was sent by Craig Lis concerning the District owned property at Tablerock which is a subdivision that was developed in 2002. There is a Tablerock Metropolitan District and a Tablerock HOA in the Tablerock area. Mr. Lis has questions concerning the responsibilities of the three entities as they relate to the District owned parcels. Mr. Masek reviewed the site a couple of years ago and it was determined that it was open space area. Mr. Miles presented a power point presentation to the board showing the location of the property in the District and the physical features of the tracts of land owned by the District in the Tablerock subdivision. It appears the Tablerock HOA has put in an 8 foot wide concrete path through the Apex PRD owned tracts and has irrigated the land. Mr. Miles then addressed the various letters and documents in the Board’s agenda packet that relate to the zoning and development of the area. Board discussion ensued concerning the Tablerock Metropolitan District and Service Plan. Mr. Marshall stated that his last meeting about a year and a half ago with the HOA was concerning the irrigation system and the replacement of trees that had died. The HOA hires a landscape company to manage the irrigation system and they requested that we pay the management company to mow the open space behind the homes. Mr. Masek recently inspected the Apex PRD owned open space area and the sprinkler heads are still there but we do not know if it is still being irrigated. Board discussion continued concerning liability issues on the trail. Mr. Miles stated that the District’s plan is to keep the District owned property as open space. Mr. Miles also stated that he will meet with Mr. Lis in the next couple weeks and discuss the issues.

3. Review of Architect Site Concept Drawings for Turf Arenas
Mr. Miles stated that we have some architectural renderings of the Lutz and Stenger sites where the turf arenas could be built. The City is planning public meetings with the surrounding area residents to gather their input concerning the placement of the arenas. Mr. Miles presented a powerpoint presentation of architectural drawings of the different options for placement of the arenas. Board discussion ensued concerning cost projections and the differences between the two sites. Mr. Miles stated that he does not have all the cost projections at this time. Board discussion continued.

4. Report on Joint Board, Council, AURA Meeting
Mr. Miles stated several staff and board members attended a joint meeting of the District, the City and AURA for the purpose of developing the design of the Garrison Street/ North Jeffco Park site as the flood control work is completed. Mr. Miles stated that the most important consensus that came from the meeting is that the North Jeffco Park site is not an ideal place to build a recreational facility. The issue now becomes what happens to the programs in the Garrison Street facility other than the arena programs. Discussion at the meeting was to possibly move the facility across the street to the commercial area. There was further discussion about support from foundations that may be interested in donating to a health and wellness center. Mr. Miles contacted a city staff person who will try to find out what a health and wellness center comprises and if that fits with our programs. Director Glenn stated that we should pursue the Red Rocks Community College partnership. President Whitfield stated that he was pleased with the cooperation of the attendees at the meeting. Board discussion continued concerning the time frame for the project.

a) We received an email from an APAC member who would like us to add an agenda item to our board meetings for the APAC representative to report.
b) Indian Tree is having a tough winter with only 200 rounds played since late October 2009.
c) Colorado Youth Soccer’s has made a proposal for a contribution towards the construction of the turf fields in exchange for discounted use. Staff is going to meet to determine actual cost for usage in this type of partnership. A proposal will be created for the board to approve.


The board received an email from a parent that did not agree with the Apex facility policy of charging spectators to enter the pool area. Board discussion ensued. The board asked staff to survey other rec centers as to their policies in this situation and would like to discuss this at the next meeting.

President Whitfield sent out the link to the Foundation website and stated that the Car Show/Run registration information is on the Apex website. Rachel VanWinkle has done a great job getting sponsors for this event.

BREAK – At 7:42 p.m., President Whitfield called for a 5-minute break prior to resuming the board meeting in Executive Session.

MOTION: Director Humrich moved to go into Executive Session pursuant to §24-6-402(4)(e), C.R.S., to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators concerning the Garrison Street site. Director Glenn seconded. Motion passed unanimously.

The meeting resumed in Executive Session at 7:51p.m. The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(e), C.R.S., nor did it adopt any proposed legislative policy, position, resolution, rule, regulation or formal action.
MOTION: Director Harrell moved to go out of Executive Session. Director Miller seconded. Motion passed unanimously.

The open meeting resumed at 8:22 p.m.

MOTION: Director Miller moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 8:23 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

Lee Humrich, Secretary/Treasurer