August 5, 2010 Board of Director Meeting Minutes

BOARD OF DIRECTORS
AUGUST 5, 2010
CALL TO ORDER

President Jim Whitfield called the August 5, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:38 p.m. at the Indian Tree Clubhouse, 7555 Wadsworth Boulevard, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Ken Harrell and Bob Loveridge. Jeff Glenn was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Harrell moved for the absence of Director Glenn to be excused due to advance notice to the board. Director Loveridge seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Loveridge moved for the approval of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF JULY 15, 2010
MOTION: Director Harrell moved for approval of the Minutes of July 15, 2010, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Eagle Scout Presentation – Jacob Kepler
Marshall Masek, Director of District Services, briefly discussed history of the Boy Scouts of America and the Eagle Scout program that the District supervises. He then introduced Scout Jacop Kepler. Scout Kepler of Troop 613, presented his Eagle Scout Project to the board, which consisted of installing a concrete picnic table pad with picnic table at Apple Meadows Park and explained the process of his project. He stated that 25 volunteers donated 143 hours to this project and over $2000.00 was raised to pay for materials. In response to questions from the board Scout Kepler stated that the biggest challenge was digging into the dry, hard ground on the first day of the project. The entire project took only 2 days. President Whitfield and the board expressed their appreciation and commended Scout Kepler for his hard work and contribution to the District and community.
2. Consideration of Resolution APRD2010-08 – Opposing Amendments 60, 61 and Proposition 101
Mike Miles, Executive Director, stated that this resolution states the board’s opposition to the ballot measures coming up in November. Board discussion ensued.

MOTION: Director Harrell moved for approval of Resolution APRD2010-08 opposing Amendments 60, 61 and Proposition 101. Director Humrich seconded. Motion passed unanimously.

3. Garrison Project Update
Mr. Miles stated that the contractor interviews are scheduled for Monday, August 9, with Saunders Construction Co. and Murray & Stafford, Inc. A decision will be made by Tuesday. Mr. Miles stated that he and Gary Higbee, Chief Financial Officer, met with David Bell of Stifel, Nicolaus & Company concerning the finance, a lease purchase program, for the project. City attorneys are working on a long term lease that must be finalized before proceeding with the financing. Mr. Miles then added that on August 19 there will be a one hour study session at 5:30 with Arvada City Council prior to the board meeting.

EXECUTIVE DIRECTOR REPORT

Harvest Festival Parade – The board must get trained on the segways prior to the parade.

BOARD MEMBER REPORTS

Director Harrell stated that on August 28 the Hofffbrau Colorado Restaurant will host a carwash fundraiser from 11:00-2:00. The Hoffbrau will match the money raised and all proceeds will be donated to the Apex Foundation.

BREAK – At 7:12 p.m., President Whitfield called for a 5-minute break prior to resuming the board meeting in Executive Session.

EXECUTIVE SESSION

MOTION: Director Harrell moved to go into Executive Session pursuant to §24-6-402(4)(e), C.R.S., to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators concerning the Garrison Street site. Director Loveridge seconded. Motion passed unanimously.

The meeting resumed in Executive Session at 7:21 p.m. The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(e), C.R.S., nor did it adopt any proposed legislative policy, position, resolution, rule, regulation or formal action.
MOTION: Director Harrell moved to go out of Executive Session. Director Loveridge seconded. Motion passed unanimously.

The open meeting resumed at 7:47 p.m.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:48 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Ken Harrell, Secretary/Treasurer