August 19, 2010 Board of Director Meeting Minutes

BOARD OF DIRECTORS
AUGUST 19, 2010
CALL TO ORDER

President Jim Whitfield called the August 19, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:45 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Ken Harrell, Jeff Glenn and Bob Loveridge. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add two Agenda items, #4 to approve proceeding with Barker Rink Seacat as architect for the Indoor Turf Arena Project and #5 to approve proceeding with Saunders Construction Co. as the construction firm for the Indoor Turf Arena Project.

MOTION: Director Harrell moved to add Agenda Items #4 and #5 to approve the architect and construction firm for the Indoor Turf Arena Project and to approve the remainder of the agenda as posted. Director Loveridge seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF AUGUST 5, 2010
MOTION: Director Loveridge moved for approval of the Minutes of August 5, 2010, as presented. Director Harrell seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Eagle Scout Presentation – Drew Spellman
Marshall Masek, Director of District Services, stated that 23 Eagle Scout projects have been completed since 2001 and 6 projects are currently in the works. He then introduced Scout Drew Spellman. Scout Spellman presented his Eagle Scout Project to the board, which consisted of installing pavers around nine existing trees, putting mulch around the trees, and installing approximately 90 feet of wooded rail fence at the District Services Center. He then explained the process of his project which entailed 142 total hours including fundraising and utilized 22 volunteers including family, scouts, friends and neighbors. President Whitfield and the board expressed their appreciation and commended Scout Spellman for his hard work and contribution to the District and community.

2. Consideration of Resolution APRD2010-10 – Authorizing Integrated Project Delivery
Mike Miles, Executive Director, stated that this resolution relates to the method that will be used to build the Indoor Turf Arena Facility, putting the architect and the constructor together from the initial phase of the project through the construction phase. This resolution will enable us to do it this way. Board discussion ensued.

MOTION: Director Harrell moved for approval of Resolution APRD2010-10 authorizing integrated project delivery. Director Humrich seconded. Motion passed unanimously.

3. Cancellation of the September 2, 2010 Meeting
Mr. Miles recommended that the board cancel the September 2, 2010 board meeting since there are currently no items for the agenda.

MOTION: Director Loveridge moved for cancellation of the September 2, 2010 board meeting. Director Harrell seconded. Motion passed unanimously.

4. Approval of Indoor Arena Project Architect
Mr. Miles stated that these two agenda items are housekeeping measures for the approval of the architect and the construction firm for the Indoor Turf Arena Project. Board discussion ensued.

MOTION: Director Loveridge moved to approve Barker Rinker Seacat as the architect for the Indoor Turf Arena Project. Director Glenn seconded. Motion passed unanimously.

5. Approval of Indoor Arena Project Construction Firm

MOTION: Director Harrell moved to approve Saunders Construction Company as the construction firm for the Indoor Turf Arena Project. Director Humrich seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

The Board usually is a sponsor for the Foundation Tournament and also enters a foursome.

BOARD MEMBER REPORTS

Director Humrich reported that the information that he is hearing about 60, 61 and 101 is alarming.

Director Glenn reported that he was amazed at the LDS Volunteer Day, the number of volunteers and their effort cleaning up the parking lot at the Apex Center.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:20 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Ken Harrell, Secretary/Treasurer