September 16, 2010 Board of Director Meeting Minutes
BOARD OF DIRECTORS
SEPTEMBER 16, 2010
CALL TO ORDER
President Jim Whitfield called the September 16, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Jeff Glenn and Bob Loveridge. Ken Harrell was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
MOTION: Director Humrich moved for the absence of Director Harrell to be excused due to advance notice to the board. Director Glenn seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add two Agenda items, #4 to approve a Depository Services Resolution for Governmental Entities for the purpose of a construction account and Agenda item #5 to consider a Ground Lease by and between the City of Arvada and the District pertaining to Indoor Turf Fields at the Stenger/Lutz Sports Complex.
MOTION: Director Glenn moved to add Agenda Item #4 to consider a Depository Services Resolution for Governmental Entities for the purpose of a construction account and Agenda Item #5 to consider a Ground Lease by and between the City of Arvada and the District pertaining to Indoor Turf Fields at the Stenger/Lutz Sports and to approve the remainder of the agenda as posted. Director Humrich seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF AUGUST 19, 2010
MOTION: Director Humrich moved for approval of the Minutes of August 19, 2010, as presented. Director Glenn seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Apex Field House Project Update
Mike Miles, Executive Director, stated that 5 different documents are in the works related to the Apex Field House project itself. The Buy and Sell contract and the Ground Lease with the City, the contracts with Saunders Construction and Barker Rinker Seacat, and the financing through COPs. We have already had 2 meetings with Saunders and BRS concerning the design aspect and will be meeting with the City and the Fire and Water Districts next week. We are dealing with City codes at this stage and working things out. The board will consider the Buy/Sell Contract tonight and if approved it will be signed and delivered to the City tomorrow. Mr. Miles added that negotiations with the City on this project have gone very well.
2. Lease Purchase Presentation
Gary Higbee, Chief Finance Officer, explained to the board that the lease purchase plan entails leasing the Community Recreation Center to the bank, for $3,650,000, which in turn would lease it back to the District. Mr. Higbee then introduced Mr. David Bell form Stifel, Nicolaus and Company Inc. to the board. Mr. Bell explained that this plan would not require transfer of title; it would just be a lease for 20 years with no encumbrance of the Field House. Mr. Bell then explained the timeline for the financing that would include selling the securities around the first of October and close by October 27th. Board discussion ensued concerning how this lease of the Community Recreation Center might affect future plans for an East Side Center. Board consensus was to proceed with the Lease Purchase plan.
3. Consideration of Buy and Sell Agreement for Garrison Street Property
Mr. Miles stated that we have the final buy/sell agreement from the City for the Garrison Street Property. If the board approves this document it will be signed tonight and delivered to the City tomorrow. City Council will then review it at their Monday night meeting on September 20th. Mr. Miles added that this contract has been reviewed by our attorneys and the City’s attorneys. Board discussion ensued.
MOTION: Director Humrich moved to approve the Contract to Buy and Sell Real Estate concerning property located at 9101 Ralston Road, Arvada, Colorado. Director Glenn seconded. Motion passed unanimously.
4. Consideration of a Depository Services Resolution for Governmental Entities
Mr. Miles stated that this resolution will allow the District to create a separate bank account for construction purposes.
MOTION: Director Glenn moved to approve the Depository Services Resolution for Governmental Entities to create a bank account for construction purposes. Director Humrich seconded. Motion passed unanimously.
5. Consideration of Ground Lease By and Between the City of Arvada and Apex Park and Recreation District, Pertaining to Indoor Turf Fields at the Stenger/Lutz Sports Complex
Mr. Miles stated that we have been working for several weeks on this document to lease the site for the Field House at the Lutz Complex. Mr. Miles asked the board members to please read through the lease agreement and let him know if they have any issues by 10:00 Monday morning. The agreement will then be presented to City Council Monday night. Board discussion ensued concerning the previous changes made to the document. In response to a question from the board concerning the BMX track, Mr. Miles stated that about 1/3 of the track will be lost due to the layout of the building but there should be plenty of room to reconfigure the track
EXECUTIVE DIRECTOR REPORT
Solar Project Status – The installation of the solar tubes on the east side of the Apex roof has been completed. We have moved to the west side and have one row installed. Our next work day is scheduled for next Wednesday, September 22. Maybe one more work day after that and the installation will be complete. Staff has been tremendous and the LDS church group has been very helpful also.
Adult Hockey – The adult hockey league is up and running with 16 teams. Bob Jones, Lance and Sandy have done a good job and they expect the number of teams to probably double.
2010 Legislative Forum – A political forum will be held on September 23rd at the Community Recreation Center. There will be information on the election and candidates will be present to answer questions.
Harvest Festival Parade – The Parade was a big success and the District received lots of compliments for our efforts. A special mention was made at the main review stand thanking the District for allowing the Blackhawk helicopter to land at North Jeffco Park.
BOARD MEMBER REPORTS
Director Humrich reported on the parade and some of his discussions with citizens.
MOTION: Director Glenn moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.
President Whitfield adjourned the meeting at 7:28 p.m.
Luann Levine, Recording Secretary
Ken Harrell, Secretary/Treasurer