October 7, 2010 Board of Director Meeting Minutes

BOARD OF DIRECTORS
OCTOBER 7, 2010
CALL TO ORDER

President Jim Whitfield called the October 7, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Jeff Glenn, Ken Harrell and Bob Loveridge. Apex participating staff members were Terry Goldwater, Apex Center Manager, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Harrell moved for the approval of the Agenda as posted. Director Glenn seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF SEPTEMBER 16, 2010
MOTION: Director Humrich moved for approval of the Minutes of September 16, 2010, as presented. Director Glenn seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Consideration of Resolution APRD2010-11 – Authorizing the Conveyance of Real Property
Terry Goldwater, Apex Center Manager, stated that this resolution must be adopted by the board prior to the closing on the Garrison Street property. The closing is scheduled for the week of October 18th.

MOTION: Director Glenn moved for approval of Resolution APRD2010-11 Authorizing the Conveyance of Real Property. Director Humrich seconded. Motion passed unanimously.

2. Consideration of Resolution APRD2010-12 – Authorizing the Execution and Delivery of a Site and Improvement Lease, a Lease Purchase Agreement, a Continuing Disclosure Certificate, an Official Statement, and Related Documents by the District
Gary Higbee, Chief Finance Officer, stated that this resolution authorizes the sale of bond certificates that will be used to help finance the Field House project. Mr. Higbee handed out a pamphlet explaining the bond ratings. The District’s bond ratings are AA which only 11.5% of companies hold. Issues rated AA demonstrate very strong credit-worthiness relative to other US municipal or tax-exempt issues.
Mr. Higbee then introduced Mr. David Bell from Stifel, Nicolaus and Company Inc. to the board. Mr. Bell stated that everything is right on schedule to complete the bond sale and closing by the end of October subject to the board’s approval of this resolution. Mr. Bell added that if the board approves the resolution tonight, and as long as we are within certain parameters which are stated in the resolution, we can sell towards the end of next week and close near the end of October. The parameters are on page 3 of the resolution. Board discussion ensued concerning the parameters and bond ratings.

MOTION: Director Glenn moved for approval of Resolution APRD2010-12 Authorizing the Execution and Delivery of a Site and Improvement Lease, a Lease Purchase Agreement, a Continuing Disclosure Certificate, an Official Statement, and Related Documents by the District. Director Humrich seconded. Motion passed unanimously.

3. 2011 Budget Public Hearing Date
Ms. Goldwater stated that the board must officially set the date for the public hearing for the 2011 budget.

MOTION: Director Loveridge moved to schedule the Budget Public Hearing for November 18, 2010. Director Glenn seconded. Motion passed unanimously.

4. Spectator Fee Report
Ms Goldwater stated that earlier this year, at the request of the board, we took a look at the Apex spectator policy and decided to implement a new rate of $3.75 for spectators. The board asked staff to monitor for this new policy for 3 months and report back. The new Spectator Policy and rate have been received very well, and has almost been a nonissue. People are very pleased with the new rate. Since July we have had approximately 700 people that have entered the facility at the spectator rate. Board discussion ensued. Director Loveridge asked Ms. Goldwater how the partner pass is going. Ms. Goldwater replied that the partner pass has also been well received.

5. Mountainside Fitness Club Membership Report
Ms. Goldwater stated that Mountainside Fitness closed their doors on August 31 and transferred their memberships to Apex on September 1. We were met with a variety of response from the Mountainside members. Some folks were happy to come back to the Apex, some folks did not want a membership here, but there were many people that were quite happy and complimentary with how we handled the membership transfers. Some people are unhappy with the Apex facility because it lacks the club atmosphere. We have 510 people signed up on a special pass and 159 people have purchased an Apex pass. Some people are utilizing the Racquetball and Fitness Center also. The whole experience was a positive one in the long run.

EXECUTIVE DIRECTOR REPORT

The solar thermal project on the Apex roof is ready to fire up. Mr. Justin Howe, Apex Building Engineer, is testing the water pressure and hopefully it will be up and running by Monday, October 11th. This project is very exciting. We will have a kiosk by guest services which will have pictures and will explain the project for our guests.

During the annual Apex shutdown a new UV system was installed in the Apex Center pool pump room. The system is operating very well and we expect an 85% improvement in overall efficiency. Because of this system we have cleaner air and water, and the system is 99% effective in removing bacteria.

We are discussing a partnership with an organization called Vitality in Action founded by Rusty Stout who is an Apex member. This is an outreach organization for people with disabilities such as amputees and hearing impaired. This foundation is in early planning stages at this point and would like to work with the Apex Center as a community resource and program site. Eventually they will publicize their foundation and programs

Wednesday I attended a City planning meeting with the Ralston Coordination Committee to look at the conceptual designs for North Jeffco Park at Garrison and Ralston. This meeting was to prepare for the public meetings on October 26 and December 7. Another coordination meeting with the City will be on October 20. Postcards with the public meeting information will go out to the community and the neighborhood in the flood plain area.

The Your Hub newspaper published an article this week about the new Field House. The article stated in error that the Field House will be on the West side of Oak instead of the correct location on the East side of Oak.

BOARD MEMBER REPORTS

President Whitfield reported that he and Council member Shelly Cook were asked to be in a segment filmed by channel 8 about the renovation of North Jeffco Park.

President Whitfield also reported that water issues have arisen in the planning elements of the Field House. Valley Water District, a distributor for Denver water, has turned down the District’s request for inclusion into their district for the purpose of supplying water for the Field House. The City of Arvada could supply the water but it would mean tearing up some major intersections to do so. The City is working on a solution.

ADJOURNMENT
MOTION: Director Glenn moved that the meeting be adjourned. Director Harrell seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:17 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Ken Harrell, Secretary/Treasurer