November 18, 2010 Board of Director Meeting Minutes

BOARD OF DIRECTORS
NOVEMBER 18, 2010

CALL TO ORDER

President Jim Whitfield called the November 18, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Jeff Glenn, Ken Harrell and Bob Loveridge. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add Agenda item #7 to approve Resolution APRD2010-13 stating the board’s complete support of the submission by the City of Arvada and Apex Park and Recreation District of a Jefferson County Open Space 2010 Joint Venture Grand application for the Ralston Central Park Project.

MOTION: Director Humrich moved to add Agenda Item #7 to Resolution APRD2010-13 stating the board’s complete support of the submission by the City of Arvada and Apex Park and Recreation District of a Jefferson County Open Space 2010 Joint Venture Grand application for the Ralston Central Park Project. Director Harrell seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF NOVEMBER 4, 2010
MOTION: Director Loveridge moved for approval of the Minutes of November 4, 2010, as presented. Director Glenn seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. 2011 Budget Public Hearing
At 6:32 p.m., President Whitfield opened the public hearing on the 2011 Proposed Budget. A notice of the budget public hearing was published in the Golden Transcript on November 11, 2010, pursuant to §29-1-106 of the Colorado Revised Statutes.
Overview of 2011 Budget: Mike Miles, Executive Director, stated that this is an annual procedure and is a required public hearing based on state statutes. Mr. Miles asked the board if there were any questions or any changes they would like to make concerning the budget. The board did not have any concerns or questions at this time. The board will approve the final budget at the next board meeting on December 9, 2010.
A) Public Input on Proposed 2011 Budget – There was no public input.
President Whitfield closed the public hearing at 6:34 p.m.

2. Set 2011 Golf Fees
Mr. Miles stated that at the last board meeting Alan Abrams, Golf Course Operations Manager, gave a presentation on the golf financials to the board. Mr. Miles asked the board if they had comments or input on the proposed golf fees. Board discussion ensued concerning how Indian Tree Golf Course compares to other courses locally and nationally, the logistics of raising the golf fees, prime time versus non prime time rates, and the impact of raising the golf fees. Mr. Miles reminded the board that plans for replacing the golf course irrigation system in the near future will cost approximately 1.5 million that expense will play into the future of golf rates. Board consensus was that the district should provide a golf opportunity for the entire community and offer the experience at an affordable price. President Whitfield commented that a strong focus should remain on youth golf. Discussion continued.

MOTION: Director Humrich moved to approve Model “C” of the proposed Green Fees for 2011 as presented at the November 18, 2011 board meeting. Director Glenn seconded. Motion passed unanimously.

3. 82nd and Simms Facility Update
Mr. Miles stated that plans are moving forward with the initial stages of the remodeling of the facility at 82nd and Simms. The church has plans to remodel the east end of the building, which they will then lease. The renovation of the east side of the facility will be supervised and monitored by District staff. Improvements being implemented will ultimately fit into our future plans for the facility. The District will remodel the west end of the facility to accommodate gymnastics, dance, cheer and pottery programs. Mr. Miles added that overall we are in good shape and have been in touch with civil engineers concerning the sewer and City staff in regards to annexing the property to the City. When the annexation process is complete the County will then deed the property to the City. At this point we are working with code issues, power needs and working on laying out the floor plan. Board discussion ensued. In response to questions from the board, Marshall Masek, Director of District Services stated that the building is cooled by a swamp cooler and there is a separate cooling unit for the gymnasium. Mr. Miles noted that the timeline is that the church will complete their renovations and move into the east end by February 1, 2011. At that point the District will begin renovations on the west end. Mr. Miles added that both Vicky Reier, Assistant City Manager and Craig Kocian, City Manager have been very helpful with this process.

4. Set 2011 Board Meeting Schedule
Mr. Miles stated that the board needs to discuss the schedule for 2011 board meetings. Board discussion ensued and consensus was to continue with the current schedule of 1st and 3rd Thursdays of the month at 6:30 p.m.

5. Reschedule 12/02/10 Board Meeting to 12/09/10
Mr. Miles recommended rescheduling the December 2, 2010 board meeting to Thursday, December 9, 2010 due to budget approval deadline requirements. Board discussion ensued.

MOTION: Director Harrell moved to reschedule the December 2, 2010 board meeting to Thursday, December 9, 2010 due to budgetary deadline requirements. Director Glenn seconded. Motion passed unanimously.

6. Cancel 12/16/2010 Board Meeting
Mr. Miles recommended that the board cancel the December 16, 2010 board meeting since there are currently no items for the agenda.

MOTION: Director Harrell moved for cancellation of the December 16, 2010 board meeting. Director Glenn seconded. Motion passed unanimously.

7. Consideration of Resolution APRD2010-13 Stating the Board of Directors Complete Support of the submission by the City of Arvada and Apex Park and Recreation District of a Jefferson County Open Space 2010 Joint Venture Grant Application for the Ralston Central Park Project
Mr. Miles stated that the District and the City will contribute matching funds and apply for a Joint Venture Grant for .5 million to be used to renovate the North Jeffco Park. The District will contribute $300,000 from Park Fund money and the City will contribute over $600,000.

MOTION: Director Harrell moved for approval of Resolution APRD2010-13, stating the Board of Directors complete support of the submission by the City of Arvada and Apex Park and Recreation District of a Jefferson County Open Space 2010 Joint Venture Grand application for the Ralston Central Park Project. Director Humrich seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

Mr. Miles asked Beth Graf to report on a swim meet at Meyers pool. Ms. Graf stated that the Pineapple Open was hosted at Meyers this last weekend with 600 swimmers and an estimated 1000 spectators. We may have decisions to make in the future to limit swimmers or spectators. We had parking lot and emergency lane issues.
Mr. Miles stated that it is on the agenda for 2018 to initiate discussions concerning replacement of that facility.

The annual Board breakfast with the Apex Foundation is Thursday, December 2, 7:30 and Indian Tree Clubhouse.

The annual Board Holiday Dinner will be Thursday, December 16 with drinks at 6:30, dinner at 7:00 at Indian Tree.

BOARD MEMBER REPORTS

President Whitfield reported that he had lunch with Marc Williams and Rachel Zenzinger and have scheduled upcoming coordinating committee meetings.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:23 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Ken Harrell, Secretary/Treasurer