December 9, 2010 Board of Director Meeting Minutes

BOARD OF DIRECTORS

DECEMBER 9, 2010

CALL TO ORDER

President Jim Whitfield called the December 9, 2010 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Ken Harrell, Jeff Glenn and Bob Loveridge. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Loveridge moved for the approval of the Agenda as posted. Director Glenn seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF NOVEMBER 18, 2010

MOTION: Director Loveridge moved for approval of the Minutes of November 18, 2010, as presented. Director Glenn seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

The board recognized Gary Higbee, Chief Finance Officer, Faith Gregor, Director of Marketing and Marshall Masek, Director of District Services, who are all retiring at the end of this year. Ms Gregor has been with the District for 15 years, Mr. Masek joined the District 14 years ago and Mr. Higbee has been the District’s CFO for 11 years. The board expressed their congratulations and appreciation for their many years of dedicated and valuable service and wished them a happy retirement.

1. Consideration of Resolutions APRD2010-14 and APRD2010-15 for Budgetary Transfers for 2010

Mike Miles, Executive Director stated that this is a typical housekeeping measure that is done each year to revise the budget numbers as we get closer to the end of the year.

MOTION: Director Harrell moved for approval of Resolution APRD2010-14 for Budgetary Transfers for Fiscal Year 2010 authorizing the increase of the 2010 appropriation for Capital Construction and Purchases by $475,694 for a total budget of $1,866,405. Director Glenn seconded. Motion passed unanimously.

MOTION: Director Loveridge moved for approval of Resolution APRD2010-15 for Budgetary Transfers for Fiscal Year 2010 amending the 2010 appropriation for the General Fund for the purposes of transfer to Golf Fund of $150,000; transfer to Apex Fund of $50,000; transfer to Capital Project Fund (COP Money) of $700,000 and Certificate of Participation Issuance Cost of $17,571 for a total budget of $7,013,017. Director Glenn seconded. Motion passed unanimously.

2. Consideration of Resolution APRD2010-16 to Adopt 2011 Budget:

Mr. Miles stated that this resolution will approve the 2011 budget and set the mill levies for Jefferson County and the City and County of Broomfield.

MOTION: Director Glenn moved for approval of Resolution APRD2010-16 to adopt the 2011 budget to a sum of $32,017,260; to certify setting the 2011 refund/abatement mill levy at 0.141 and setting the 2011 debt service mill levy at 1.643 mills for assessment of all taxable property within the area of the City and County of Broomfield encompassed by the district; to certify setting the 2011 operating mill levy at 3.643 mills, with 0.046 mills for refund/abatement purposes, and setting the 2011 debt service mill levy at 1.643 mills for assessment of all taxable property within the area of Jefferson County encompassed by the district; to adopt appropriate sums of money to a sum of $32,017,260. Director Humrich seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

Apex Field House Project – The project is about 30 days behind schedule due to the water issues.

North Jeffco Park – We are working with the City on park issues. Mr. Miles met with sales reps for the splash deck and they are working on a design concept and costs. The OSAC grant requesting $500,000, a joint grant with the District and the City, has been completed and will be submitted.

82nd and Simms Facility – We have met with County staff in the planning division concerning the east side renovation. The annexation process will take 3-5 months and the County will then deed the property to the City.

Phase 1 will be moving the church to the east side of the building.

Phase 2 will be a remodel on the west side to accommodate the pottery and gymnastic programs. BRS is designing the remodel.

District Staff Changes – We are currently interviewing for the CFO position. Faith will remain with the District in a part-time position. Rob Anna will be Director of Marketing with Rachel VanWinkle as the Assistant of Marketing. For the Director of District Services position there will be an increase in responsibilities for 2 of the District Services staff.

Gun Club – RTD and AURA have approached the Gun Club about building a parking structure on the site of the Gun Club building. We will check with legal counsel about what the Districts options are concerning the selling of District property. A decision will be made in January.

Ralston House Annual .5K – The board discussed the 2011 Ralston House .5k Endurance Challenge and consensus was to donate $500 to support the event.

Chamber Dinner – The Annual Chamber of Commerce Dinner is Friday, January 21 and the board decided to purchase 10 tickets for the directors and staff to attend the event.

BOARD MEMBER REPORTS

Director Harrell commented that the Sports Banquet was well attended and was one of the best Sports Banquets in recent history.

Director Humrich commented that he met with the Parks Advisory Council. They are very open to the District Board attending their meetings and events and sharing information.

President Whitfield reported on the North Jeffco Park Community Meeting Tuesday night.

ADJOURNMENT

MOTION: Director Humrich moved that the meeting be adjourned. Director Harrell seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:45 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer