January 6, 2011 Board of Director Meeting Minutes

BOARD OF DIRECTORS
JANUARY 6, 2011
CALL TO ORDER

President Jim Whitfield called the January 6, 2011 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:33 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Jeff Glenn, Bob Loveridge and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add Agenda item #7 to consider appointing Bob West, Apex Park and Recreation District Chief Finance Officer, as a District Representative between UMB Bank and the District for the purpose of performing any act under the Lease Purchase Agreement, the Site and Improvement Lease and the Indenture of Trust dated October 15, 2010.

MOTION: Director Glenn moved to add Agenda item #7 to consider appointing Bob West as a District Representative and to approve the remainder of the agenda as posted. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF DECEMBER 9, 2010
MOTION: Director Glenn moved for approval of the Minutes of December 9, 2010, as presented. Director Harrell seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Consideration of Resolution APRD2011-04 – Authorizing the Conveyance of Property Leased by the Arvada Rifle and Pistol Club
Mr. Miles stated that this resolution will convey the property that is being leased by the Arvada Rifle and Pistol Club to the Arvada Rifle and Pistol Club and will allow them to negotiate directly with RTD. President Whitfield stated that he received a call from the Mayor of Arvada before the board meeting asking the Board to defer their decision for two weeks allowing time for the City to formally discuss the conveyance of this property with the District. President Whitfield also called City Council Member Rachel Zenzinger who also expressed that she would like the District to talk to the City before making a decision to deed the property. Board Discussion ensued. Board consensus was to table the decision to the next board meeting.

MOTION: Director Glenn moved to table the conveyance of property leased by the Arvada Rifle and Pistol Club until the next board meeting. Director Humrich seconded. Motion passed by a vote of 4 to 1 with Director Harrell opposing.

2. Report on Pepsi Contract
Mr. Miles stated that the District entered into a 10 year contract with Pepsi in 2000 requiring the District to purchase a set amount of Pepsi products over the 10 year period in exchange for $1 million from Pepsi at $30,000 per year. Pepsi has fulfilled their part of the contract but the District has not yet purchased the agreed upon amounts of product and is about 5-7 years away from fulfilling the contract. Mr. Miles explained that until the contract is fulfilled we cannot negotiate a new contract. The board asked staff to verify wording in the contract concerning when the contract is fulfilled.

3. Discussion of Facility Names
Mr. Miles stated that, for marketing purposes, it is time to decide on names for the indoor turf fields at the Lutz Complex and the facility at 82nd and Simms . Board discussion ensued.

MOTION: Director Glenn moved for approval of naming the facility at 11706 W. 82nd Ave. Apex Simms Street Center. Director Humrich seconded. Motion passed unanimously.

MOTION: Director Glenn moved for approval of naming the facility at 5724 Oak St. Apex Field House. Director Humrich seconded. Motion passed unanimously.

4. Consideration of Resolution APRD2011-01 for Designating Location to Post 24 Hour (Agenda) Notice

MOTION: Director Harrell moved for the approval of Resolution APRD2011 01, 24-Hour Agenda Notice Posting, designating the Apex Center at 13150 W. 72nd Avenue, Arvada, as the official location for posting 24-hour Agenda Notices. Director Humrich seconded. Motion passed unanimously.

5. Consideration of Resolution APRD2011-02 for Posting Locations of Notice of Board Meetings for 2011

MOTION: Director Loveridge moved for the approval of Resolution APRD2011 02, setting forth the Posting Locations of Notices of Board Meetings to be the Jefferson County Clerk and Recorder’s Office, Indian Tree Golf Course, Apex Community Recreation Center, and Apex Center. Director Glenn seconded. Motion passed unanimously.

6. Consideration of Resolution APRD2011-03 to Set Day of Month, Time and Location of 2011 Regular Board Meetings

MOTION: Director Humrich moved for the approval of Resolution APRD2011 03 setting the days, time and location of the 2011 regular board meetings to be the first and third Thursday of each month at 6:30 p.m., at the Apex Center. Director Glenn seconded. Motion passed unanimously.

7. Appointment of District Representative
Mr. Miles stated that since Gary Higbee has retired, Bob West, who is the new Chief Finance Officer for the District, needs to be added as a District Representative between UMB Bank and the District for the purpose of performing any act under the Lease Purchase Agreement, the Site and Improvement Lease and the Indenture of Trust dated October 15, 2010.

MOTION: Director Humrich moved for approval of adding Bob West as District Representative for the purpose of performing any act under the Lease Purchase Agreement, the Site and Improvement Lease and the Indenture of Trust dated October 15, 2010. Director Loveridge seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT
a) Simms St. Center – The east side renovation is going well. We are still working on a couple of issues. There are drainage problems around the building so we are working with engineers and surveyors to correct them. We are also working on getting on a sewer system and separate utilities. We are about four weeks out before we have our construction documents complete.
b) Ground breaking for the Apex Field House will be February 5 at 11:00 am. February 12 will be the backup date if needed due to weather. We will have speakers but it will be a short ceremony and press will be notified.
c) CU Basketball Coach Boyle Meet and Greet will be held at the Apex Center on January 20 from 7:30-8:30 a.m.

BOARD MEMBER REPORTS

President Whitfield reported on the Foundation meeting. The Foundation auction is coming up on February 20, 2011 and they are still looking for donations and volunteers.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:37 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Ken Harrell, Secretary/Treasurer