January 20, 2011 Board of Director Meeting Minutes

BOARD OF DIRECTORS
JANUARY 20, 2011
CALL TO ORDER

President Jim Whitfield called the January 20, 2011 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Jeff Glenn, Bob Loveridge and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Humrich moved for the approval of the Agenda as posted. Director Glenn seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF JANUARY 6, 2011
MOTION: Director Glenn moved for approval of the Minutes of January 6, 2011, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Harvest Festival Parade Presentation
Mike Miles, Executive Director, introduced Ed Tomlinson, Parade Chair of the Harvest Festival Parade. Mr. Tomlinson addressed the board and commented on his experiences behind the scenes organizing the Harvest Festival Parade and his relationship with the Apex District. He then thanked Mr. Miles and the board presenting them with a plaque of recognition for the District’s support of the 2010 Harvest Festival Parade which was held on September 11, 2010. Mr. Tomlinson presented to the board his plan for the 2012 Harvest Festival Parade. His vision is for a sports themed parade that will tie in to the 2012 Summer Olympics and possibly make the Guinness Book of World Records for the nation’s largest sports parade. Mr. Tomlinson asked the Board for their continued support and any contact information for local youth sports organizations. The Board thanked Mr. Tomlinson for his presentation.

EXECUTIVE DIRECTOR REPORT
a) Simms Street Center – We are running into some unexpected issues at the building, such as drainage, sewer line and air handling problems that are raising the cost of the project.

BOARD MEMBER REPORTS
President Whitfield reported that the Apex Foundation is still looking for donations for the Silent Auction Fundraiser.

President Whitfield also reported that the CU Coach Boyle Meet and Greet Breakfast at the Apex Center this morning was well attended.

BREAK – At 6:56 p.m., President Whitfield called for a 5-minute break prior to resuming the board meeting in Executive Session.

EXECUTIVE SESSION
MOTION: Director Humrich moved to adjourn to Executive Session pursuant to §24-6-402(4)(b), Colorado Revised Statutes, for the purpose of receiving legal advice on specific legal questions related to the Arvada Rifle and Pistol Club Property and Lease. Director Harrell seconded. Motion passed unanimously.

The meeting resumed in Executive Session at 7:07 p.m. The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(b), Colorado Revised Statutes, nor did it adopt any proposed legislative policy, position, resolution, rule, regulation or formal action.
MOTION: Director Glenn moved to go out of Executive Session. Director Loveridge seconded. Motion passed unanimously.

The open meeting resumed at 7:57 p.m.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:58 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Ken Harrell, Secretary/Treasurer