April 7, 2011 Board of Director Meeting Minutes
APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue Arvada, Colorado 80005 303.424.2739
BOARD OF DIRECTORS
APRIL 7, 2011
CALL TO ORDER
President Jim Whitfield called the April 7, 2011 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Jeff Glenn, Bob Loveridge and Ken Harrell. Lee Humrich was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
MOTION: Director Harrell moved for the absence of Director Humrich to be excused due to advance notice to the board. Director Loveridge seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Loveridge moved for the approval of the Agenda as posted. Director Glenn seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF MARCH 3, 2011
MOTION: Director Harrell moved for approval of the Minutes of March 3, 2011, as presented. Director Loveridge seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Vitality in Action Program
Terry Goldwater, Apex Center Manager introduced Mr. Rusty Stout, President of Vitality in Action Foundation, to the board. Ms. Goldwater stated that Mr. Stout presented his program to her about 4 months ago and is very passionate about creating opportunities for individuals regardless of age, mobility impairments, or physical capacity. Mr. Stout then addressed the board and stated that he grew up with mobility impairment. About 4 years ago he, and a group of individuals, came up with the idea of forming an organization that would assist participants in their efforts to overcome the physical, social, and intellectual barriers that impede or even bar access to community recreation. Through Vitality in Action Foundation each person can learn how to participate comfortably in normal recreation center activities based on their personal circumstances. Mr. Stout stated that he came to the board meeting to inform the board of this program and the partnership between his foundation and the Apex Center staff which supports the programming to mainstream common mobility impairments. Vitality in Action Foundation is a 501(c)3 charitable organization that receives funds from grants and donations allowing participation in Vitality’s Support Groups free of charge. The board members asked Mr. Stout to return in about 3 months and report on the status of the program.
2. Jefferson County Open Space 10-Year Funding Plan
Mr. Miles stated that Jefferson County Open Space is working on a draft of a 10-year Funding Plan, that may be approved tonight, that will dramatically change their funding process.
3. Field House Project Update
Mr. Miles stated that dirt is being moved at Lutz and the building materials should be delivered in June. $600,000 has been cut between mechanical and architectural options. The Simms Street Center is still in the deconstruction stage on the inside. Asbestos removal has begun. About 40% of the work will be done by District employees. Scott Gibson and his crew from Indian Tree will help with the irrigation. Request For Proposals for concrete flat work, plumbing and mechanical was published in the local newspapers this week. Mr. Miles added that the renovation may not be complete by July due to various delays.
4. Metro North Chamber of Commerce Information
Mr. Miles stated that we are now members of Metro North Chamber and President Whitfield will be the Board Representative. Board discussion ensued on Metro North Chamber events and sponsorship opportunities. Board consensus was to discuss which events to participate in at a later board meeting.
5. Indian Tree Irrigation Water Report
Mr. Miles stated that the Arvada Water Department is interested in transitioning Indian Tree Golf Course off Farmers High Line Water. The City is proposing to replace all 30 Farmers High Line shares, worth about $10 million, with a potable water tap from the City’s municipal water system. Mr. Miles added that one of the benefits to this proposal is the availability of water in the early spring and late fall when water flow in the FHL canal is low. The City will divert these FHL shares to Arvada/Blunn reservoir for more efficient use. Mr. Miles stated that the District’s water lawyers will review the proposed IGA and offer their opinion.
6. Apex Center Irrigation Well Report
Mr. Miles stated that the State Division of Water Resources notified us that they are shutting off the well which feeds our irrigation system on the basis that it has not been used in the last 10 years. The DWR Representative stated that we were informed of this last July by letter. Mr. Miles found that the letter was sent to the City of Arvada, not the District. To keep the well we would have to appeal the decision to shut off the well and file an augmentation plan with the State, which would involve hiring a water engineer and spending up to $50,000 in lawyer fees. Mr. Miles added that the water line from the well, which is located a couple blocks away on Beech Street, is an old line and would be the District’s responsibility to repair if any problems were to arise. That could also be quite costly. Mr. Miles stated that he approached the city about tapping into city water for irrigation purposes and it has been approved and there will not be a tap fee. We are working with landscapers to accommodate the water tap. Estimated water usage will run about $3,000 a year.
EXECUTIVE DIRECTOR REPORT
a) Mark Harris of District Services is retiring in June. He has been with the District for 27 years.
b) Meetings with potential contractors will be held April 13 at the Simms Street Center.
c) The City has presented a proposal for the Arvada Rifle and Pistol Club property which has been forwarded to the Club’s attorneys to get their concerns.
BOARD MEMBER REPORTS
President Whitfield reported on the coordinating committee.
MOTION: Director Loveridge moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to discuss the Executive Director’s contract renewal. Director Glenn seconded. Motion passed unanimously.
The meeting resumed in executive session at 7:40 p.m.
MOTION: Director Harrell moved to go out of executive session. Director Loveridge seconded. Motion passed unanimously.
The open meeting resumed at 7:41 p.m.
MOTION: Director Harrell moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.
President Whitfield adjourned the meeting at 7:42 p.m.
Luann Levine, Recording Secretary
Ken Harrell, Secretary/Treasurer