May 5, 2011 Board of Director Meeting Minutes
APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue Arvada, Colorado 80005 303.424.2739
BOARD OF DIRECTORS
MAY 5, 2011
CALL TO ORDER
President Jim Whitfield called the May 5, 2011 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Jeff Glenn, Bob Loveridge, Ken Harrell and Lee Humrich. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Humrich moved for the approval of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF APRIL 7, 2011
MOTION: Director Harrell moved for approval of the Minutes of April 7, 2011, as presented. Director Glenn seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Arvada Colts Baseball Presentation
Tommy Skul, President of the Arvada Colts Baseball organization, addressed the board and thanked the District for permitting fields at Long Lake Ranch for their summer league. The Arvada Colts are an elite summer collegiate and amateur baseball team based in Arvada. They compete in the Rocky Mountain Baseball League and are a member of the National Baseball Congress. Mr. Skul stated that the team is in their ninth year and they are very excited to bring the team to Arvada from Gunnison, Colorado. The Colts home opener is Friday, June 3 at 7:30pm at Long Lake Ranch. Mr. Skul then explained that the Arvada Colts are a nonprofit organization and have filed with the IRS as a 501(c)3 and then spoke about the accomplishments of the team and players over the past several years. He also added that everybody in Arvada has been great to work with. In response to questions for the board Mr. Skul stated that the team provides an opportunity for college baseball coaches and players to enhance and excel through a variety of opportunities throughout the summer, and to allow them to showcase their talents so that they may have an opportunity to further their baseball careers. Mr. Skul also spoke about the league, the qualifications of the coaches, team goals, partnering with the boy scouts and working with the local youth baseball organizations. The team is funded by private donations, sponsorships by local businesses and a golf tournament fundraiser on July 29 at West Woods Golf course. Since the team is fully funded fans will not be charged an admission fee to see the games and the players are not charged for any equipment, field fees or travel. But, since they do not pay players to play they look for host families to house out of town players and part time jobs for the players. The age of the players is between 18 and 23. The board thanked Mr. Skul for attending the board meeting.
2. Simms Street Center Project Update
Mr. Miles stated that 3 contractors have been signed for concrete, mechanical and plumbing work. We are shooting for a mid to late August completion and hope to start September programs at that site.
3. Field House Project Update
Mr. Miles stated that currently dirt work is being done. It will be an additional $75,000 to add custom metal panels for the exterior design so we will probably do stucco and then paint the design in. This will not affect the ribbed metal pieces around the parameter but the design on the front will be painted in. Completion is scheduled for November 1. Board discussion ensued concerning using the fields for fairs and events that would place a lot of people on the fields. Mr. Miles stated that there is a fire code issued for having additional people on the field.
4. Metro North Chamber of Commerce Sponsorship
Mr. Miles asked the board to consider Metro North Chamber of Commerce event sponsorships. Board discussion ensued. Mr. Miles stated that the District will be doing some marketing programs in the North Metro area to see if the District draws from that area. The board decided to wait and see the results of the marketing programs.
5. Ralston House .5K Endurance Challenge Sponsorship
Mr. Miles stated that the board approved a $1000 sponsorship level for this event in 2009 and 2010. Board discussion ensued and consensus was to remain consistent with the sponsorship and approve $1000 for 2011.
MOTION: Director Glenn moved for approval of $1000 for the Annual Ralston House .5K Endurance Challenge benefit. Director Harrell seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
a) Front Range Golf has an article about the Indian Tree Restaurant.
b) Ralston Central Park site plan map available for the Directors to see.
BOARD MEMBER REPORTS
Director Loveridge commented on the SDA awards and suggested the District apply for the Collaboration Award. Discussion ensued.
President Whitfield reported that tournament season is coming up. The Stenger Soccer Tournament will be over Memorial Day weekend with the Lacrosse Jamboree Tournament to follow the next week.
MOTION: Director Harrell moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.
President Whitfield adjourned the meeting at 7:19 p.m.
Luann Levine, Recording Secretary
Ken Harrell, Secretary/Treasurer