May 19, 2011 Board of Director Meeting Minutes

BOARD OF DIRECTORS
MAY 19, 2011
CALL TO ORDER

President Jim Whitfield called the May 19, 2011 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Bob Loveridge, Ken Harrell and Lee Humrich. Jeff Glenn was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Loveridge moved for the absence of Director Glenn to be excused due to advance notice to the board. Director Harrell seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add Agenda item #3 to consider Resolution APRD2011-05 Request and Certification of Expenditure of Monies Paid in Lieu of Land for Park Sites.

MOTION: Director Loveridge moved to add Agenda item #3 to consider Resolution APRD2011-05 request and certification of expenditure of monies paid in lieu of dedication of land for park sites and to approve the remainder of the agenda as posted. Director Harrell seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF MAY 5, 2011
MOTION: Director Harrell moved for approval of the Minutes of May 5, 2011, as presented. Director Loveridge seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Consideration of Drainage Easement for Remington Homes at North Table Mountain Park
Mike Miles, Executive Director, stated that Remington Homes approached the District concerning a drainage easement on the far west end of North Table Mountain Park. The easement would run adjacent to 58th Drive on the north and is in an area that will not impact the park. County requirements for drainage easements are that it be about 20 feet wide and Remington Homes stated it will be covered with native seed. Board discussion ensued.

MOTION: Director Harrell moved to approve the drainage easement for Remington Homes at the west end of North Table Mountain Park. Director Loveridge seconded. Motion passed unanimously.

2. Simms Street Center Project Update
Mr. Miles stated that we have basically finished the deconstruction phase and are now in the construction phase. There has been grading and landscaping to alleviate the drainage problem and during this week of rainy weather there has been no problems. The board members will tour the building tonight after the board meeting.

3. Consideration of Resolution APRD2011-05 – Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites
Mr. Miles stated that this Resolution is required to request the $225,000 we have committed to the Ralston Central Park and $75,000 for the K-8 Park. Once we receive the funds we will then issue the funds to the City or Arvada for development of the two park sites. Board discussion ensued.

MOTION: Director Harrell moved for the approval of Resolution APRD2011 05, Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites for a total of $300,000 for use at the K-8 Park Site and the Ralston Central Park Site. Director Humrich seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

a) Rec Services has issued invitations to the Board of Directors to view the track program at Oberon Middle School at 7am on Thursday, June 9. Our track program has grown tenfold and is very impressive.
b) The IGA on the golf water project has been reviewed by District staff and Jim Sullivan. Legal counsel is reviewing it now.
c) Gun Club update. The City of Arvada has prepared a proposal, District’s Council looked it over and it is now being reviewed by the gun club’s council.
d) The bike rodeo had 112 kids registered; double what we had last year.

BOARD MEMBER REPORTS

Director Loveridge attended a meeting generated out of Denver University concerning citizen initiatives.

President Whitfield reported on the Coordinating Committee meeting he attended today. Discussion at the meeting concerned an East Side Center with another recreation amenity on the west side of Arvada, and a bond issue and mil levy election in 2014, 2015 or 2016.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:23 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary

ATTEST:
Ken Harrell, Secretary/Treasurer