July 21, 2011 Board of Director Meeting Minutes

BOARD OF DIRECTORS

July 21, 2011

EXECUTIVE SESSION

MOTION: Director Glenn moved to go into Executive Session pursuant to §24-6-402(4)(e), C.R.S., to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators concerning the Indian Tree Golf Course Water Intergovernmental Agreement. Director Harrell seconded. Motion passed unanimously.

The meeting resumed in Executive Session at 6:03 p.m. The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(e), C.R.S., nor did it adopt any proposed legislative policy, position, resolution, rule, regulation or formal action.

MOTION: Director Glenn moved to go out of executive session. Director Harrell seconded. Motion passed unanimously.

CALL TO ORDER

President Jim Whitfield called the July 21, 2011 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Bob Loveridge, Ken Harrell and Jeff Glenn. Lee Humrich was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Harrell moved for the absence of Director Humrich to be excused due to advance notice to the board. Director Glenn seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Glenn moved for the approval of the Agenda as posted. Director Loveridge seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF JUNE 16, 2011

MOTION: Director Glenn moved for approval of the Minutes of June 16, 2011, as presented. Director Loveridge seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Consideration of Indian Tree Golf Course Water Intergovernmental Agreement

Mike Miles, Executive Director, stated that if the board supports the Indian Tree Golf Course IGA it will then go to City Council for their approval.

MOTION: Director Glenn moved for approval of the Intergovernmental Agreement by and between the City of Arvada and the Apex Park and Recreation District for water use at the Indian Tree Golf Course. Director Loveridge seconded. Motion passed unanimously.

2. Review Project Status

Mr. Miles stated that at the Simms Street Center, the electrical and plumbing has been approved, 40% of the drywall is up and the gym is painted. Given the delays of delivery of mechanical system we will be moving in the week of October 16. In response to questions from the board Mr. Miles stated that the gym floor is concrete and will be covered with mats. Flooring of the remainder of the building will be a type of rubber flooring except for the pottery studio which will be concrete. He added that the design and colors of paint for the exterior are being considered right now.

Mr. Miles then informed the board that at the Field House site half of the parking lot has been paved and some vertical pieces of the building frame are going up. Erection of the south building should begin next week.

3. Meyers Pool Roof Update

Mr. Miles stated that over the years Meyer’s has had several leak problems in the roof, particularly on the north side. Core samples were taken recently and it was found that the roof is saturated through to the metal structure. Replacing just the north side alone would cost roughly $1 million. It is estimated that the existing roof may last another 10 years and the pool tank life expectancy is maybe another 15-20 years. Mr. Miles stated that it doesn’t make sense to put a new roof with a life expectancy of 40 years on a pool that needs replaced in 15-20 years. This issue is looming on the horizon. Mr. Miles added that at this point the roof will continue to be patched. Board discussion ensued.

EXECUTIVE DIRECTOR REPORT

a) Due to the Colorado Championships at the Apex Center the first week of August, the August 4th Board meeting will be held at Indian Tree Clubhouse.

b) There was a theft at Indian Tree Clubhouse this week. Arvada PD is investigating. Some processes are being evaluated and will be changed to prevent this from happening in the future.

c) Vitality in Action will host a fundraising event at the Apex Center on Saturday, July 30. From 4-9pm.

BOARD MEMBER REPORTS

Director Glenn reported on the Coordinating Committee meeting. At this meeting Director Glenn asked about the restrooms at Long Lake but was told that the Harvest Festival Grounds are a priority before the restrooms at Long Lake Ranch.

President Whitfield reported on the Chamber breakfast and the Coordinating Committee also. The Vision 2020 Committee will be reactivated in January.

ADJOURNMENT

MOTION: Director Glenn moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:06 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer