September 15, 2011 Board of Director Meeting Minutes

Board of Directors Wide


September 15, 2011


President Jim Whitfield called the September 15, 2011 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:32 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Bob Loveridge, Ken Harrell, Jeff Glenn and Lee Humrich. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Glenn moved for the approval of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.


MOTION: Director Glenn moved for approval of the minutes of September 1, 2011, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input


1. Intern Program Report and Introduction

Scott Melin, Apex Facility Assistant, introduced Megan Hamilton, an intern from the University of Northern Colorado and Kasha Garneau, an intern from Metro State. Mr. Melin stated that Ms. Garneau just started her internship and will be with the district through December 3rd. He added that this is the first year the District has had 2 interns and he would like to build the program to the point of having several interns a year. One of Ms. Garneau’s projects is to meet with district managers and identify who is interested in utilizing interns in their divisions. In response to questions from the board Mr. Melin stated that he would be the main contact for the internship program and would work with the intern’s college supervisors. Mr. Melin then stated that Ms. Hamilton has finished her internship and that she did an outstanding job. He added that she is currently working part-time at admissions at the Apex Center and assisting with lacrosse at Garrison St. Megan Hamilton addressed the board and thanked everyone for allowing her to complete her internship at Apex. She stated that one of her projects was to run a youth program at the Apex for 5-10 year olds called Boredom Busters which included gym activities, rock climbing and swimming. She added that it was a pretty successful program. She also assisted the Community Recreation Center with the Strawberry Brunch event, scheduled games and tournaments and helped the staff at Garrison St. with the Fourth of July activities. She added that she shadowed Mr. Melin learning the Manager-On-Duty responsibilities, was trained on RecTrac. Ms. Hamilton stated the entire internship gave her a lot of experience and that everyone was very helpful and positive. The board thanked Ms. Hamilton for her report and wished her luck in her future career. Mr. Melin then stated that Kasha Garneau’s grandfather, Furman Griffis, was Executive Director for North Jeffco from 1970-1971 and also created the Leisure Studies Program at Metro State. He added that during her internship, Ms. Garneau will spend time at the Community Recreation Center, Garrison St., Racquetball and Fitness and with Rachel Van Winkle in Marketing. Her main project will be co-coordinating the annual Halloween Carnival at the Apex Center. Kasha Garneau then addressed the board and stated that she chose Apex for her internship because it is a special district and she would like to expand her knowledge of special districts. The other reason she chose Apex was because of the Apex Center. She added that she would like to learn as much as she can from all the divisions to help her decide her career path. In response to questions from the board Ms. Garneau stated that currently she is starting the pre-planning process for the Halloween Carnival. She added that everyone has been very welcoming and every day at Apex is fun. The board welcomed Ms. Garneau to the District and asked her to come back at the end of her internship to report on her experience.

2. Leyden Rock Metropolitan District Overlap Request

Mike Miles, Executive Director, stated that this request is typical when developers are forming metro districts to build the infrastructure and improvements which typically include trails, parks and recreation amenities. He added that before forming the metro district the developer needs approval of overlapping boundaries if the development lies within a park and recreation boundary. Board discussion ensued. In response to questions from the board, Mr. Miles stated that the district will not give up anything and the homeowners will become residents of the Apex Park and Recreation District. Mr. Matt Cavanaugh with Remington Homes was in the audience and answered questions from the board. Mr. Cavanaugh stated that the development will have certain improvement amenities such as sewer, water, roads and drainage. He added that the community center and the pool that is planned in the development will be operated by the HOA and there will not be any active recreation programming. There will also be a trail system throughout the development and the development will include about 66% open space. Board discussion continued.

MOTION: Director Loveridge moved for approval of Resolution APRD2011-06, Overlapping District Consent Resolution of the Board of Directors of the Apex Park and Recreation District. Director Glenn seconded. Motion passed with Director Harrell abstaining.

3. Arvada Tennis Center Proposed Name Change

Mr. Miles stated that this agenda item is just to make the board aware that a letter was submitted to the City of Arvada to request changing the name of the Arvada Tennis Center. He added that this will be a decision made by the City of Arvada. Board discussion ensued concerning criteria the city may require to rename facilities and the board’s thoughts on renaming facilities. President Whitfield stated that the district board is historically more location-oriented when naming a facility. Board discussion continued. Mr. Miles stated that the Arvada Park Advisory Board will review this and it may go to City Council for approval.

4. Apex Center Trademark Issue

Mr. Miles stated that the trademark attorney is out of town and unable to attend tonight’s meeting but provided information about the situation. Mr. Miles added that this unauthorized use of the Apex trademark is more critical to us because of the geographic proximity of this Apex Academies to the Apex Center and the confusion to the consumers in the regional area. The trademark attorney’s recommendation is to send a letter to the Apex Academies and address the issue which will be registered with the trademark office. The letter asks for assurance of discontinued use of “Apex Academies” and states that a reasonable amount of time will be allowed to transition to another name. The letter asks that they notify the district of their intent to cooperate by a certain date. Mr. Miles stated that ultimately the board may have to decide to move to litigation. Director Harrell stated that the letter should be sent just so it is documented. Board discussion ensued and consensus was to send the letter to Apex Academies asking that they discontinue use of the Apex name. Mr. Miles stated that if there is no response from Apex Academies concerning this matter then legal counsel may send a letter.

5. Apex Simms Street Center Schedule

Mr. Miles stated that October 16 is the planned date to begin moving into the Simms Street Center and October 24 is the planned start date for programs at that site. The move of the pottery center will be delayed 2-3 weeks following the initial move. The Grand Opening will be planned for some time in November after the pottery program is moved. The Field House should open early to mid December.


a) Taste of Arvada will be November 3, 2011.

b) Two tort claims have been filed against the District this week. A lady claims that she fell in a hole at Indian Tree Golf Course and broke her leg. Also, a lady claims that when she sat in a chair at the Secrest Pool, she fell over backwards and broke her wrist. Our special district insurance group has been notified and will follow up with these claims.


Director Humrich stated that he received many positive comments about Apex at the Harvest Festival Parade.

Director Harrell reported that the Apex Foundation Golf Tournament is tomorrow. There will be an Audi for the Hole-In-One prize.

President Whitfield reported on the SDA Conference he is attending this week.


MOTION: Director Glenn moved that the meeting be adjourned. Director Harrell seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:43 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary


Ken Harrell, Secretary/Treasurer