February 16, 2012 Board of Director Meeting Minutes

Board of Directors Wide


FEBRUARY 16, 2012


President Jim Whitfield called the February 16, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Jeff Glenn and Ken Harrell. Bob Loveridge arrived at 6:35 Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


Mike Miles, Executive Director, asked the board to add 2 additional agenda items, Agenda #5 to discuss the Apex Trademark issue and Agenda #6 to consider a funding request for an employee fitness challenge.

MOTION: Director Glenn moved to approve the addition of Agenda #5 to discuss the Apex Trademark issue, Agenda #6 to consider a funding request for an employee fitness challenge and the remainder of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.


MOTION: Director Harrell moved for approval of the Minutes of January 19, 2012, as presented. Director Glenn seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input


1. Summertree Lane Issue

Mike Miles, stated that the District owns about ½ mile of walking trails that run between houses and along Quaker Street in the Summertree Lane subdivision in North West Arvada. The trail along Quaker, which is more of a right of way, has several trees, some of which have died and have been removed. There has also been some trail damage that we are repairing. Mr. Miles added that the Summertree Lane Home Owner’s Association believes that the District is responsible for maintenance of trees along the right of way area. Jefferson County has not been able to give us an answer on whether we are responsible for this area or not. Board discussion ensued. Mr. Miles stated that he will continue to pursue this matter with the County to determine the extent of our responsibility. The District will repair the trail damage for now and upon determination of actual responsibility address the tree issue if it is our responsibility. Once the County locates the Plat file with the requirements we will know what needs to be done.

2. Jefferson County Open Space Funding Request

Mr. Miles stated that the District received a letter from Jefferson County Open Space requesting funding and to become a partner in developing the Plains to Peaks Trail that will ultimately connect Denver International Airport to Glenwood Springs. Jefferson County will join Clear Creek County in a joint application to fund construction in Clear Creek Canyon that totals over $13,000,000. Great Outdoors Colorado selected this project concept and invited Jefferson County to submit a full application for a grant. JCOS is asking the District, along with other local Governments in the area, to each contribute $10,000 toward this $13,000,000 project. Districts are asked to contribute $10,000 and cities $25,000. Mr. Miles stated that there are funds available in the District’s Park Fund account that could be used for this project. Board discussion ensued.

MOTION: Director Glenn moved to approve partnering with Jefferson County Open Space and contribute $10,000 to the Clear Creek Canyon Trail project. Director Loveridge seconded. Motion passed unanimously.

3. Consideration of Ralston House Sponsorship

Mr. Miles stated that this is a sponsorship that the board usually does every year. Board discussion ensued concerning the various levels of sponsorships.

MOTION: Director Humrich moved to approve the donation of $1,000 to the Ralston House. Director Glenn seconded. Motion passed unanimously.

4. Garrison Site Update

Mr. Miles stated that there have been no takers for the turf at Garrison Street. We have investigated removing the turf and we will start after March 1. If the project is feasible, the turf will be rolled up and stored under tarps at District Services. In the meantime, Jefferson County and Arvada Swat teams, Arvada Fire Department and K-Nine units have all used the building for training. After March 1 power and heat will be shut down at the facility. Asbestos removal has begun on the Pottery building and the Garrison facility will be next. Demolition of the buildings could begin in 6-8 weeks.

5. Apex Trade Mark Issue

Mr. Miles briefed the board on the status of the trademark issue including the timing of the application of Apex Academies for a trademark. Board discussion ensued. The board instructed Mr. Miles to obtain additional information concerning trademark application and the possibility of a meeting with Apex Academies.

6. Staff Fitness Challenge

Mr. Miles stated that staff has recommended a new 3 month employee fitness challenge and is requesting $1000.00 funding from the board for prizes. The board has donated funds for employee fitness challenges in the past.

MOTION: Director Harrell moved for approval of $1000 for the Staff Fitness Challenge. Director Loveridge seconded. Motion passed unanimously.


a) Election – Call for Nominations was posted in today’s edition of the Arvada Press and the Golden Transcript.

b) Sponsor Update – Rachel VanWinkle submitted an update on facility sponsorships.

c) Aquatics Maintenance – Next week the aquatics slides will be closed Wednesday through Friday for maintenance. Also, interior gutters will be installed in the North West corner of the pool area to control moisture that is seeping out through the exterior cinderblock wall.

d) Ice Arena Maintenance – The heating device in the ice arena area for spectators has been down, we are waiting for parts that should be here Monday.


Director Glenn reported that he attended the Foundation Silent Auction last week. It was a good event. The food display was very nice.

Director Harrell reported that he received a call today about beer being consumed at hockey events at the Apex Center. Alcohol consumption is not allowed on the Apex Center property so this will be investigated.

Director Humrich reported that he was impressed with the organization and quality of items at the Foundation Auction. He felt it was a very successful event.

Director Humrich also reported that May 19 is the scheduled grand opening and dedication of the Skate Park. This will be a big event with people coming from all over the region. There are several seminars scheduled to teach skate board etiquette and safety.

Director Whitfield reported that AEDA is offering $500 rebates to businesses that hire an employee for an annual salary of $45,000 or more if the employee remains with that business for at least one year.


MOTION: Director Glenn moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:50 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary


Ken Harrell, Secretary/Treasurer