March 15, 2012 Board of Director Meeting Minutes

BOARD OF DIRECTORS

MARCH 15, 2012

CALL TO ORDER

President Jim Whitfield called the March 15, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Jeff Glenn, and Ken Harrell. Bob Loveridge arrived at 6:34. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Glenn moved for the approval of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF MARCH 1, 2012

MOTION: Director Humrich moved for approval of the Minutes of March 1, 2012, as presented. Director Glenn seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Spring Intern Introductions, Ryan Cook and Brianna Besser

Randi Santifer, Apex Facility Assistant, introduced Brianna Besser and Ryan Cook. Ms. Santifer stated that Brianna attends CU Denver and is working with Rachel VanWinkle in marketing. Ryan attends Metro State College, has been working with Scott Melin and is currently working at the Simms Street Center. Ms. Besser addressed the board and stated that she will graduate with a business degree with an emphasis in marketing. She picked Apex Park and Recreation District because she considered a career in sports marketing. Ms. Besser is assisting with preparations for the Father’s Day 5k/Fun Run and helped with the brochure distribution. She will continue with her internship through June. In response to questions from the board Ms. Besser stated that she likes meeting and working with people in person.

Mr. Cook addressed the board and stated that this is his last semester at Metro, his internship will go through the first week in May and then he will graduate. Mr. Cook picked Apex for his internship because he wanted to compare the difference between special districts and cities. Mr. Cook added that he has been helping prepare for the 9Health Fair, Skate Park programming, creating a Family Night Out project, assisting at Guest Services and is now helping Kay Palmer with flag football. In response to questions from the board Mr. Cook stated that he grew up in Lakewood and was a swimmer. He also now prefers special districts because the total focus is on recreation.

The board thanked Ryan and Brianna for attending the board meeting and asked them to report back at the end of their internships.

2. Apex Trademark Issue

Mike Miles, Executive Director reviewed the agreed upon settlement with Apex All Stars with the board and stated that a reasonable compromise was reached.

3. Youth Baseball Program

Mr. Miles informed the board that there have been recent discussions with Arvada Junior Baseball due to issues with them paying their 2011 fees. AJB disagrees with the amount they were billed; however, the District has received partial payment. Mr. Miles added that we are now in negotiations with them concerning their finances and the amounts that they are disputing.

EXECUTIVE DIRECTOR REPORT

a) Field House Revision – Saunders Construction will rip out and pour new concrete on the east side of the Field House near the north arena access doors. The original concrete was not poured correctly causing ice buildup. Key areas will have heat elements installed to facilitate drainage away from the building. This will probably begin in a couple weeks

b) The Apex Foundation golf tournament will be played in the morning, tee off at 8:00am. The Silent Auction went very well and raised about $8,000.

c) Vision 2020 – At the next meeting, citizen groups will rank Master Plan projects at 2 levels, as groups and individually. Recommendations from this meeting will be brought to the board at a future board meeting. We will begin discussions in mid to late summer with a professional survey company to develop a proposal for a community survey in early 2013 concerning the Master Plan.

d) The Apex Center sound system has developed problems with the master units. We have taken bids for replacement of the key elements of the sound systems and a decision will be made mid to late next week.

e) The April 5th board meeting is the same date as the OSAC board meeting where they will vote on approving deeding property to special districts. If approved, OSAC will pass this issue on to the county commissioners for their vote in May. So the April 5th board meeting will probably canceled.

BOARD MEMBER REPORTS

President Whitfield reported that he met with Ann Terry from SDA concerning the deed issue.

President Whitfield formally thanked Mr. Miles on the District’s efforts to remove the turf from Garrison Street.

ADJOURNMENT

MOTION: Director Humrich moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Whitfield adjourned the meeting at 7:08 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer