April 19, 2012 Board of Director Meeting Minutes
BOARD OF DIRECTORS
APRIL 19, 2012
CALL TO ORDER
President Jim Whitfield called the April 19, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, and Bob Loveridge. Jeff Glenn and Ken Harrell were absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
MOTION: Director Loveridge moved for the absences of Director Glenn and Director Harrell to be excused due to advance notice to the board. Director Humrich seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add Agenda Item #4 to consider Resolution APRD2012-07 for Budgetary Transfers for 2011.
MOTION: Director Humrich moved to approve the addition of Agenda Item #4 to consider Resolution APRD2012-07 for Budgetary Transfers for 2011, and the remainder of the Agenda as posted. Director Loveridge seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF MARCH 15, 2012
MOTION: Director Loveridge moved for approval of the Minutes of March 15, 2012, as presented. Director Humrich seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Summertree Lane Update
Mr. Miles stated that Jefferson County located documents pertaining to Summertree Lane which determine that the District is responsible for only the trail and not the trees east of the trail. The trees were purchased by the developer. Board discussion ensued.
2. Open Space Advisory Committee Deed Issue Update
Mr. Miles stated that the matter concerning the proposed deeding of property to Special Districts by Jefferson County was recommended unanimously by the Open Space Advisory Committee and will now go to the County Commissioners as an agenda item for a vote.
3. Arvada Junior Baseball Program Update
Mr. Miles informed the board that Arvada Junior Baseball has paid the balance that was owed the District for field rentals and have agreed to the terms set forth. Board discussion ensued.
4. Consideration of Resolution APRD2012-07 for Budgetary Transfers for 2011
Mr. Miles stated that this resolution will authorize the transfer of funds for the 2011 budget which is an annual process. $193,859 will be transferred from the Capital Project Fund to the Capital Construction and Purchases due to the Field House project. This transfer was anticipated because the money for the Field House project was in two different funds. Board discussion ensued.
MOTION: Director Humrich moved for approval of Resolution APRD2012-07 for Budgetary Transfers for Fiscal Year 2011 authorizing the increase of the 2011 appropriation for the Capital Construction and Purchases Fund by $193,859. Director Loveridge seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
a) Community Recreation Center Sign – A digital sign will go up around the end of June. The cost for the sign was covered mostly by senior volunteer group donations. The District will pay only $2,300 of the $15,000 total cost.
b) Skate Park Grand Opening – June 2. No other details at this point.
c) Board Meeting Schedule – 2013 fees and rental rates will be presented to the board on June 7, 2012. The next meeting on June 21, 2012 will include public input and board approval of 2013 fees and rental rates. The Vision 2020 Review Committee recommendations will be presented at the June 21st meeting also.
BOARD MEMBER REPORTS
Director Humrich stated that he has spoken with a few Apex guests concerning the noise levels in the rental rooms of the Apex Center.
Director Loveridge stated that the City of Arvada has approved funding for the restrooms at Long Lake.
President Whitfield stated that his interview with Mayor Marc Williams should be on channel 8 in the next week or two.
MOTION: Director Loveridge moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.
President Whitfield adjourned the meeting at 7:11 p.m.
Luann Levine, Recording Secretary
Ken Harrell, Secretary/Treasurer