May 17, 2012 Board of Director Meeting Minutes
BOARD OF DIRECTORS
May 17, 2012
CALL TO ORDER
President Jim Whitfield called the May 17, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:01 p.m. at the Indian Tree Clubhouse, 7555 Wadsworth Boulevard, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Bob Loveridge, Jeff Glenn and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
SWEARING IN CEREMONY FOR NEWLY ELECTED BOARD MEMBERS
Ms. Levine, in her capacity as a Notary Public, swore in the newly elected board members: Lee Humrich and Jeff Glenn and administered their Oaths of Office.
CONFLICT OF INTEREST DISCLOSURE
Mr. Miles reported that Director Glenn has filed a Disclosure of Potential Conflict of Interest Statement with the Board and the Secretary of State in accordance with statutory requirements. Such conflict arises from Director Glenn’s position as President of Arvada Midget Football Association, a youth sports association that does now and/or may in the future have business dealings with the district.
All Disclosure of Potential Conflict of Interest Statements, whether filed for this meeting or previously, were incorporated into the record of the meeting.
ELECTION OF BOARD MEMBERS POSITIONS
Mr. Miles welcomed the new board members and congratulated them on their successful election. He also spoke to the incoming board regarding the benefits of serving the community in the park and recreation field.
Via secret ballot, the following were elected as officers of the Board of Directors for a two-year term:
President Jeff Glenn
Vice President Ken Harrell
Secretary/Treasurer Lee Humrich
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add Agenda Item #3 to discuss the Summertree Lane Issue.
MOTION: Director Whitfield moved to approve the addition of Agenda Item #3 to discuss the Summertree Lane issue, and the remainder of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF APRIL 19, 2012
MOTION: Director Humrich moved for approval of the Minutes of April 19, 2012, as presented. Director Whitfield seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Ralston Central Park Site Plan Presentation
Mr. Miles introduced Ms. Vicky Reier, Assistant City Manager. Ms. Reier presented conceptual drawings of the elements of the Ralston Central Park renovation to accommodate the widening of Ralston Creek to comply with the flood plain project. The design of the bridge and the structures in the park will complement the design and structure of the neighborhood to the north of Brooks Drive. The historical value of the design of the neighborhood will be preserved by the design of the bridge and park structures. The current schedule for construction is to put the bid out in January 2013; construction will begin in April 2013 with completion by October 2013. In response to questions from the board, Ms. Reier stated that demolition of the Garrison Street building should be around mid June and that 90% of all material removed from that site will be remarketed or reused. Board discussion ensued concerning traffic routing and construction timelines. The board thanked Ms. Reier for her report.
2. Committee Liaison Appointments
President Glenn asked the board members to consider the committee options and return to the board meeting on June 7th with their suggested choice of committee assignments.
3. Summertree Lane
Mr. Miles stated that the Summertree Lane HOA has produced documents from the County Planning and Zoning Department and a deed showing the developer deeded the property in questions as trail or open space property to the District. The developer also purchased and planted the trees on the property. The homeowners are requesting that the trees be cared for. Some trees have died and others are in poor condition because there is no irrigation system. Justin Howe, District Services Manager, is investigating options for watering the trees. The District also has the responsibility of trail maintenance which is coordinated with the City. Board discussion ensued concerning how to take care of the trail and the trees. Mr. Miles stated that this issue will be on the June 7 board meeting agenda.
EXECUTIVE DIRECTOR REPORT
a) Community Center Electronic Sign – Several community center groups have donated the majority of the funds for the electronic sign. The District’s portion will be $2,300.
b) Apex Center Electronic Sign – $35,000 is being funded by the Apex Foundation.
c) Vision 2020 Report – June 21, 2012 – The committee wrapped up its services last month and a report is being put together to present to the board on June 21, 2012.
d) Skate Park – Grand Opening is scheduled for June 2 with a ribbon cutting at 2:00. The City has requested that our board president speak at the event.
e) Concert in the Park – June 28 is sponsor night and the board president will speak at that event.
f) Financial report for Indian Tree Restaurant.
BOARD MEMBER REPORTS/INPUT
a) Director Whitfield reported that the Field House took 2nd place for Steel Building of the year.
b) President Glenn recognized Director Whitfield’s appointment to the SDA board.
MOTION: Director Humrich moved that the meeting be adjourned. Director Harrell seconded. Motion passed unanimously.
The meeting was adjourned by President Glenn at 6:53 p.m.
Luann Levine, Recording Secretary
Ken Harrell, Secretary/Treasurer