June 21, 2012 Board of Director Meeting Minutes
BOARD OF DIRECTORS
JUNE 21, 2012
CALL TO ORDER
President Jeff Glenn called the June 21, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:32 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Ken Harrell and Bob Loveridge. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Harrell moved for the approval of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF JUNE 7, 2012
MOTION: Director Humrich moved for approval of the Minutes of June 7, 2012, as presented. Director Harrell seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. 2012 Vision 2020 Citizen’s Review Committee Report
Mike Miles, Executive Director, introduced Randy Greenwood, spokesperson for the Vision 2020 Citizen’s Review Committee. Mr. Greenwood presented a power point presentation detailing the recommendations of the committee. (The committee report is attached to these minutes.) Board discussion ensued. The board commented that this is valuable information to move forward with and to go out into the community with something solid. The board thanked Mr. Greenwood and the Vision 2020 Review Committee for their hard work. The report will also be posted on the District web site.
2. 2011 Comprehensive Annual Financial Report
Bob West, Chief Financial Officer, introduced Mr. Dan Cudahy, C.P.A. with McMahan and Associates, an independent auditing firm who audited the report, to present the report to the board. Mr. Cudahy then addressed the board and explained that the District received a clean opinion for 2011 financial statements and that the internal controls of the District are in good shape and no formal adjustments or recommendations for improvement were made. There were no misstatements detected during the audit and no disagreements with management during the audit. The highlight of 2011 was the construction of the Field House and the remodel of Simms Street. Mr. Cudahy added that the district is in strong financial condition and continues to remain strong due to operating expenses being very well controlled. Operating expenses have declined while revenues have increased. The District has also received the Certificate of Achievement for Excellence in Financial Reporting for the 17th year in a row meaning that the district goes above and beyond the requirements for financial reporting and displays a great degree of competence. Mr. Cudahy stated that this is a difficult certificate to get because it is quite a bit more work to put this together and he then congratulated the staff for their hard work. Board discussion ensued.
3. Approval of 2013 District Admission and Rental Fees
Mike Miles, Executive Director, stated that these fees, if approved, will be included in the 2013 budget process. In response to questions from the board Mr. Miles stated that we have not received feedback from any of the user groups, we make no exceptions for user groups and our fees are in the top of the lower third of fee ranges compared to other districts. Board discussion ensued.
MOTION: Director Harrell moved for approval of the Proposed 2013 Facility Admission and Rental Fees as presented to the board on June 7, 2012. Director Whitfield seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
a) We had a minor water issue here at the Apex Center in the ground in front of the ice arena. Arvada Fire was called because of the possibility of a gas leak and it was determined that it was a water leak due to problems with irrigation lines
b) The Indian Tree irrigation project was kicked off today with a Request for Proposal for irrigation design published in the Arvada Press and Golden Transcript. Bid packets will be available beginning Monday.
c) The OSAC meeting to discuss the actual Simms Street Center deed is on July 12, 2012. Overall there is broad support to approve and move forward with the deed process. However, there is a legal technicality that may delay the actual transfer of the deed to a later date.
BOARD MEMBER REPORTS
Director Whitfield reported that at the last Chamber Breakfast meeting, Tommy Skul, with the Arvada Colts, gave the District staff a compliment stating that the fields are in great shape but also pointed out that fields in other communities have stands and concessions.
Director Humrich reported that in conversations with the Hoskinson family he discovered that they are concerned that the Hoskinson name is going to go away with the renovation and renaming of the North Jeffco Park.
Director Humrich reported that several people have commented to him that the sprinklers on the sports fields are running during very hot days and should be watering at night. Mr. Miles stated that the City schedules the watering cycles.
President Glenn stated that he was asked to join in a meeting with the City concerning design concepts for restrooms at Long Lake. Apex and user groups have been asked if they would like storage space added on to the restroom facilities at the organizations expense.
Coordinating Committee – Jeff Glenn and Ken Harrell, Bob Loveridge (substitute)
Arvada Chamber of Commerce Breakfast – Lee Humrich
Northwest Chamber of Commerce – Jim Whitfield
Round Table Issues Meeting – Jeff Glenn and Lee Humrich
Apex Foundation – Jim Whitfield, Ken Harrell (substitute)
Survey Development and Election Committee – Bob Loveridge
MOTION: Director Harrell moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 7:29 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer