August 2, 2012 Board of Director Meeting Minutes

BOARD OF DIRECTORS
August 2, 2012
CALL TO ORDER

Vice-President Ken Harrell called the August 2, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Field House, 5724 Oak Street, Arvada, Colorado. Apex board members in attendance were: Ken Harrell, Jim Whitfield, and Bob Loveridge. Jeff Glenn and Lee Humrich were absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Whitfield moved for the absences of Director Glenn and Director Humrich to be excused due to advance notice to the board. Director Loveridge seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

Mike Miles, Executive Director, asked the board to add Agenda Item #4 to approve the addition of Agenda Item #4 to consider Resolution APRD2012-11 approving the nomination of Director Jim Whitfield to serve on the SDA Board of Directors and the remainder of the Agenda as posted. Director Loveridge seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF JUNE 21, 2012
MOTION: Director Loveridge moved for approval of the Minutes of June 21, 2012, as presented. Director Whitfield seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Arvada Chamber of Commerce
Mike Miles, Executive Director, introduced Dot Wright, Arvada Chamber President. Ms. Wright spoke about upcoming Chamber events. She also spoke about the Chamber’s role concerning the Visitor Center and the organization of a new relocation packet. Ms. Wright asked the board to let her know if there is anything that the board would like to see the Chamber become more involved with. The board thanked Ms. Wright for attending the board meeting.

2. Jeffco GOCO River Corridor Project
Mr. Miles stated that with the help of matching grants contribution from several agencies including Apex Park and Recreation District, OSAC was awarded a $4.6 million grant from GOCO to construct the 6-mile Clear Creek Canyon segment of the Peaks to Plains Trail. The board viewed a video presentation showcasing the features of the project. Board discussion ensued concerning the timeline of the project.

3. Master Plan Update
Mr. Miles stated that, in accordance with the District’s Master Plan, we are moving forward and interviewing 2 survey companies next week. They will be asked to prepare a sample survey and a cost line for this community survey. The survey will be developed and ready to go the first quarter of 2013, we’ll roll it out to the community in the second quarter and evaluate the results in the third quarter. Board discussion ensued concerning the development of the plan.

4. Consideration of Resolution APRD2012-11 Approving the Nomination of Director Jim Whitfield for the SDA Board of Directors
Mr. Miles stated that this resolution is required for the nominating process of Jim Whitfield for the SDA Board of Directors.

MOTION: Director Loveridge moved for approval of Resolution APRD2012-11 to approve the nomination of Jim Whitfield for the SDA Board of Directors. Director Harrell seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

a) The Board of County Commissioners has been briefed on the status of the deed for Simms Street. It will be on their consent agenda in September.

b) The OSAC grant request cycle is in November. We are considering the development of a dog agility training site at the Simms Street Center. We are meeting with the City about the project, also with Animal Control, organizers of the Arvada Dog Park and a premier dog agility event manager. It is a concept that we are researching at this point along with sorting out details to see what this might cost.

c) Another idea for the Simms Street park site is outdoor pickle ball courts. Pickle ball is a fast growing sport, especially for the 50+ crowd. We have a large group that plays at the Apex Center and they are asking for more time.

BOARD MEMBER REPORTS

Director Whitfield reported on some upcoming tasks he may have as a SDA board member.

ADJOURNMENT
MOTION: Director Whitfield moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

Vice-President Harrell adjourned the meeting at 7:19 p.m.

Respectfully submitted,
Luann Levine, Recording Secretary
ATTEST:
Lee Humrich, Secretary/Treasurer