September 6, 2012 Board of Director Meeting Minutes

Board of Directors Wide




President Jeff Glenn called the September 6, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Ken Harrell, Jim Whitfield, Lee Humrich and Bob Loveridge. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Loveridge moved for the approval of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.


MOTION: Director Whitfield moved for approval of the Minutes of August 2, 2012, as presented. Director Loveridge seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input


1. Consideration of Resolution APRD2012-12 Approving Hawthorn Metropolitan District Overlap

Mike Miles, Executive Director stated that the proposed Hawthorn Metropolitan District boundaries will overlap the Apex Park and Recreation District boundaries requiring the approval of the Apex board. This proposed metropolitan district will provide financing, constructing, operating and maintaining parks, open space, trails, and public landscaping within its service area. The Hawthorn Metropolitan District will not duplicate or interfere with any Apex services. Matt Cavanaugh with Remington Homes addressed the board and explained that the Hawthorn Metropolitan District is located at the Golden Peak development near West 58th and State Highway 93. Mr. Cavanaugh asked the board for their support of the Hawthorn Metropolitan District. Board discussion ensued.

MOTION: Director Harrell moved for approval of Resolution APRD2012-12 to approve the Hawthorn Metropolitan District overlap. Director Loveridge seconded. Motion passed unanimously.

MOTION: Director Loveridge moved for approval of the letter of support of the Hawthorn Metropolitan District overlap. Director Harrell seconded. Motion passed unanimously.

2. Community Survey Information Introduction

Mr. Miles stated that he has met with two survey firms, Green Play and National Research Center out of Boulder. National Research Center has submitted a proposal and we should have a proposal from Green Play by the end of the month. Once we decide who we will work with, we will sit down in November and design questions. Board discussion ensued concerning the cost of the survey and if the City will be involved.

3. Update on Health Care Reform Act Impact

Mr. Miles stated that in 2012 we have attempted to cap part time employee hours at 25 per week because, according to the Health Care Reform Act, once an employee works 30 hours a week they will be considered full time and must be offered health insurance benefits if the employer has 50 employees or more, which the district does have. Mr. Miles added that there are still a lot of unknowns and unanswered questions concerning this issue but it will go into effect in 2013 as the model year with implementation going into effect in 2014. In 2012 we have had approximately 25 part time, seasonal employees that did hit the threshold of 30 hours a week. Out of the 25 there are 3-5 employees that are consistently near the 30 hour threshold. We looked at that and decided to add 3 new full time positions in 2013. These full time positions will replace part time positions. Also, we have made a few adjustments going forward into 2013, allowing part time employees to possibly work up to 29 hours a week and we will see how it goes. Board discussion ensued.

4. County Playground Proposal

Mr. Miles stated that Director Humrich was contacted by a county commissioner regarding designating funds towards renovating playgrounds. Director Humrich reported that county funds have already been used to renovate a playground in South Jeffco and the County would like to do the same in our area. Director Humrich stated that the County would like to see a proposal from the District for the renovation of an existing or installation of a new playground. Board discussion ensued and Director Humrich stated that he will get more information from the County.

5. Update on Indian Tree Irrigation System Status

Mr. Miles stated that the irrigation system has been designed, a pre bid meeting was held and we expect bids back next Wednesday. At this point we are on track. We are expecting bids to come in at 1.6-2.2 million and will begin the project in the fall and finish in the spring. In response to questions from the board Mr. Miles stated that the District has set aside $2 million for this project. Board discussion ensued.

6. Consideration of Resolution APRD2012-13 Adopting Rules and Regulations Concerning Proselytizing at the Apex Center

Mr. Miles stated that this resolution concerns a situation regarding an individual that spends time at the skate park playing Christian rock music, giving away free food and trying to convert the youth at the skate park to Christianity. Recently this individual has approached guests and staff in the Apex Center also. District legal counsel has advised us that we can put this resolution in place to prohibit her from approaching people in the Apex Center. We don’t want our guests approached by this person. Board discussion ensued. Suggestions were made that the resolution be changed to include all district facilities, not just the Apex Center. The board decided to change the wording of the resolution to include all district facilities. The item was tabled pending a review of proposed changes at the September 20, 2012 meeting.

7. Review of Open Space Advisory Committee Grant Request Options

Mr. Miles stated that he attended a meeting concerning the fall grant cycle from OSAC. It was discussed what type of grants will be available and there will be 2 types, under $100,000 and over $100,000. There is opportunity to request between 35% and 50% of the project amount. District projects that could potentially qualify for these grants would be the dog training/agility park and the pickleball courts at the Simms Street Center site. Pickleball is a fast growing sport and there is a good opportunity to be in the fore front in Colorado with these 8 courts at the Simms Street site. Board discussion ensued and board consensus was to support this project.

8. Pickle-Ball Demo/Participation

Mr. Miles stated that the board will get a demo and an opportunity to participate in pickleball tonight. Ken Marquardt, Pickleball Ambassador for this region, was in attendance at the board meeting and answered questions from the board.


a) Apex Foundation Golf Tournament – The board usually has a foursome in the Foundation Golf Tournament but none of the board members are available to participate this year. The board could also do a sponsorship instead of a foursome. Board consensus was to purchase a Tee Box Sponsorship.


President Glenn stated that he and Director Harrell attended the Volunteer Appreciation Dinner at the Community Recreation Dinner last week. About 85 people were there.

President Glenn reported that the Coordinating Committee met recently. The City has not made a decision on the Edge Soccer Club field use agreement. Also, the Long Lake restroom project is on hold until the Denver Water Board decides where they will put another water main. There was an update on the Wadsworth Recreation Center site. South from the Arvada Center sign is basically the size of property we have to work with which is more acreage than the Apex Center site.


MOTION: Director Loveridge moved that the meeting be adjourned. Director Whitfield seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:35 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary


Lee Humrich, Secretary/Treasurer