October 4, 2012 Board of Director Meeting Minutes

Board of Directors Wide


OCTOBER 4, 2012


President Jeff Glenn called the October 4, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich and Bob Loveridge. Ken Harrell was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Whitfield moved for the absence of Director Harrell to be excused due to advance notice to the board. Director Loveridge seconded. Motion passed unanimously.


MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.


MOTION: Director Loveridge moved for approval of the Minutes of September 20, 2012, as presented. Director Whitfield seconded. Motion passed unanimously.


David Atencio, President of North Jeffco Swim Team Board, introduced himself to the board and thanked the board for allowing him to attend and speak at the meeting. Mr. Atencio spoke about how the closure of Meyers Pool has impacted the North Jeffco Swim Team. He added that the team is comprised of 140 kids, ages 6-18 years old, which swim in the pool every day, and this issue is very disruptive and we would like to partner with Apex to help solve this issue. President Glenn stated that we are still in an exploratory phase as to what the options are and this is disruptive to all of our programs. Director Loveridge commented that District staff reacted immediately when this problem arose and have been doing everything they can to help get the programs moved to other facilities. Mr. Atencio added that HOA facilities that they have notified are not an option at this point so the team will have to depend on the District for solutions. He reiterated that they are here to work this out.

Brett Stoyell, Head Senior Coach with North Jeffco Swim Team, addressed the board and stated that the swim team parents are very concerned and the team is on a timeline, that they are a feeder program for all the high school teams. He added that they are looking to see if an outdoor pool is an option. The board thanked Mr. Atencio and Mr. Stoyell for attending the board meeting and speaking to the board.


1. 2013 Budget Public Hearing Date

Mr. Miles stated that the board must officially set the date for the public hearing for the 2013 budget.

MOTION: Director Loveridge moved to schedule the Budget Public Hearing for November 1, 2013. Director Humrich seconded. Motion passed unanimously.

2. Meyers Pool Update

Mr. Miles stated that the issue with the structural damage at Meyers Pool is the one that we are focusing on right now. The first phase is to get the engineering study completed and they have been working every day since this issue was brought to our attention. We are about 2/3 of the way through that process and the engineers and city staff have been working diligently. We then will have contractors come in and we have contacted 3 agencies who are waiting for the engineer reports to submit proposals. Then we will have them go to work as quickly as possible. Mr. Miles added that another primary focus is getting an outdoor pool for the interim. Lake Arbor is a prime candidate but the mechanical room is an open area which will cause a problem and we are working on how to adapt that. Leasing a bubble structure or hard structure is an option but the size of the structure may violate city code. There are many issues to work out, such as pool lights at night, but we are working on it and doing everything we possibly can and hope to have a solution soon. Board discussion ensued.

3. Community Survey Tool Status

Mr. Miles stated that the community survey information was presented at the last board meeting and the board needs to make a decision. Director Whitfield commented that the last survey was adequate at that time but now with the emergence of social media we may want to look at going that route also. The written survey is valuable but the addition of social media options is needed. Board discussion ensued.

MOTION: Director Humrich moved to contract with GreenPlay as the lead on the community survey with National Research Center as a sub contractor. Director Loveridge seconded. Motion passed unanimously.

4. Consideration of Resolution APRD2012-14 – Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites

Mr. Miles stated that Jefferson County has notified the District of fees-in-lieu of land funds, which are available to the District, that have been on deposit for more than 10 years and must be requested by the end of the year or Open Space Parks may apply for these funds.

MOTION: Director Whitfield moved for approval of Resolution APRD2012-14 – Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites for $215.10, plus any accrued interest, to be used for the construction of 8 outdoor pickleball courts at the Simms Street Community Center located at approximately West 82nd Avenue and Simms Street, Arvada, Colorado. Director Loveridge seconded. Motion passed unanimously.

5. Jefferson County Playground Funding Update

Mr. Miles stated that he has followed up with the County concerning playground funding. Churchich Recreation has given the District a quote of $175,000 to renovate Apple Meadows Park. Mr. Miles stated that he has submitted the quote to Tom Hoby with Jefferson County. Board discussion ensued.


a) Mr. Alan Abrams, Head Golf Pro at Indian Tree, has been named to receive the 2012 Golf Professional of the Year for the Colorado Section PGA.


Director Whitfield reported on the SDA Conference.


MOTION: Director Loveridge moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:32 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary


Lee Humrich, Secretary/Treasurer