November 1, 2012 Board of Director Meeting Minutes

BOARD OF DIRECTORS

November 1, 2012

CALL TO ORDER

President Jeff Glenn called the November 1, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:32 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Bob Loveridge, Lee Humrich and Jeff Glenn. Ken Harrell was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Loveridge moved for the absence of Director Harrell to be excused due to advance notice to the board. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Loveridge seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF OCTOBER 18, 2012

MOTION: Director Loveridge moved for approval of the minutes of October 18, 2012, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. 2013 Budget Public Hearing

At 6:34 p.m., President Glenn opened the public hearing on the 2013 Proposed Budget. A notice of the budget public hearing was published in the Golden Transcript on October 25, 2012, pursuant to §29-1-106 of the Colorado Revised Statutes.

Overview of 2013 Budget: Mike Miles, Executive Director, stated that this is an annual procedure and is a required public hearing based on state statutes. Mr. Miles asked the board if there were any questions or any changes they would like to make concerning the budget. The board did not have any concerns or questions at this time. The board will approve the final budget at the next board meeting on December 13, 2012.

A) Public Input on Proposed 2013 Budget – There was no public input.

President Glenn closed the public hearing at 6:35 p.m.

2. Metro North Chamber of Commerce, Deborah Obermeyer, President &CEO

Ms. Obermeyer thanked the board for inviting her to tonight’s meeting. She spoke about building the partnership between the Metro North Chamber and the Apex board, role of the Metro North Chamber, how the chamber can help and the tools that are available to members. She pointed out the value in regional partnerships, how Apex can use the Metro Chamber better by hosting a business after hours, becoming a chamber ambassador, utilizing the chamber’s website, developing regional awareness, building a presence and getting involved in major events, and co-marketing. Ms. Obermeyer stated that she appreciates Apex’s membership and hopes to build on the partnership. Board discussion ensued. The board thanked Ms. Obermeyer for attending tonight’s meeting.

3. Set 2013 Board Meeting Schedule

Mr. Miles stated that the board must decide the schedule for 2013 board meetings. Board discussion ensued and consensus was to continue with the current schedule of 1st and 3rd Thursdays of the month at 6:30 p.m.

4. Reschedule 12/06/12 Board Meeting to 12/13/12

Mr. Miles recommended rescheduling the December 6, 2012 board meeting to Thursday, December 13, 2012 due to budget approval deadline requirements. Board discussion ensued.

MOTION: Director Humrich moved to reschedule the December 6, 2012 board meeting to Thursday, December 13, 2012 due to budgetary deadline requirements. Director Loveridge seconded. Motion passed unanimously.

5. Cancel 12/20/11 Board Meeting

Mr. Miles recommended that the board cancel the December 20, 2012 board meeting since there are currently no items for the agenda.

MOTION: Director Loveridge moved for cancellation of the December 20, 2012 board meeting. Director Humrich seconded. Motion passed unanimously.

6. Board Study Session

a) GreenPlay – Teresa Penbrooke, MA, CPRP

Ms. Teresa Penbrooke introduced John Barnholt, Senior Project Consultant who will be the project manager and Ms. Penbrooke will be the principal. Ms. Penbrooke noted that The National Research Center is on board to assist with the mailed survey. Mr. Barnholt presented and detailed the proposed scope of the work including project schedule and project budget. Board discussion ensued.

EXECUTIVE DIRECTOR REPORT

Breakfast with the Foundation – Thursday, December 6, 2012, 7:30 a.m. at Indian Tree.

The strategic kickoff session with GreenPlay will be at the December 13, 2012 board meeting.

Meyers Pool Update – The diagonal beams on the north wall are in place and that phase should be complete by next Wednesday, November 7, 2012. We are still hoping for a November 12 opening. Limited damage has been found on the south wall. We have an engineering group evaluating the dehumidifying system. They have quoted a replacement system at $85,000.

Alan Abrams, Head Golf Pro at Indian Tree, has been inducted into the Colorado Golf Association Hall of Fame as well as being selected by the PGA as the Colorado Golf Pro of the Year.

Board dinner – Wednesday, December 5, 2012.

BOARD MEMBER REPORTS

Director Whitfield asked Mr. Miles if he had invited Mr. T.O. Owens to come in and talk with him about the District. Mr. Miles replied that he had asked Mr. Owens to come in twice earlier this year and Mr. Owens had not set up a time to come in.

ADJOURNMENT

MOTION: Director Loveridge moved that the meeting be adjourned. Director Whitfield seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:37 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer