December 13, 2012 Board of Director Meeting Minutes

BOARD OF DIRECTORS

DECEMBER 13, 2012

CALL TO ORDER

Vice-President Ken Harrell called the December 13, 2012 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Ken Harrell, Jim Whitfield, Lee Humrich and Bob Loveridge. Jeff Glenn was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Whitfield moved for the absence of Director Glenn to be excused due to advance notice to the board. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Humrich moved to table Agenda item #5 and the Board Study Session until the January 3, 2013 Meeting and to approve the remainder of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF NOVEMBER 1, 2012

MOTION: Director Humrich moved for approval of the Minutes of November 1, 2012, as presented. Director Whitfield seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Consideration of Resolutions APRD2012-16 and APRD2012-17 for Budgetary Transfers for 2012

Mike Miles, Executive Director stated that this is a typical housekeeping measure that is done each year to revise the budget numbers as we get closer to the end of the year.

MOTION: Director Loveridge moved for approval of Resolution APRD2012-16 for Budgetary Transfers for Fiscal Year 2012 authorizing the increase of the 2012 appropriation for Capital Projects Fund by $2,515,157 for a total budget of $2,789,282. Director Humrich seconded. Motion passed unanimously.

MOTION: Director Loveridge moved for approval of Resolution APRD2012-17 for Budgetary Transfers for Fiscal Year 2012 authorizing the increase of the 2012 appropriation for Golf Fund by $189,110 for a total amended Golf Fund Beginning Balance. Director Humrich seconded. Motion passed unanimously.

2. Consideration of Resolution APRD2012-18 to Adopt 2013 Budget

Mr. Miles stated that this resolution will approve the 2013 budget and set the mill levies for Jefferson County and the City and County of Broomfield.

MOTION: Director Humrich moved for approval of Resolution APRD2012-17 to adopt the 2013 budget to a sum of $17,489,435; to certify setting the 2013 refund/abatement mill levy at 0.277 and setting the 2013 debt service mill levy at 1.480 mills for assessment of all taxable property within the area of the City and County of Broomfield encompassed by the district; to certify setting the 2013 operating mill levy at 3.641 mills, with 0.090 mills for refund/abatement purposes, and setting the 2013 debt service mill levy at 1.757 mills for assessment of all taxable property within the area of Jefferson County encompassed by the district; to adopt appropriate sums of money to a sum of $17,489,435. Director Whitfield seconded. Motion passed unanimously.

3. Healthcare Update

Mr. Miles stated that there will be a 2.5% decrease in cost for the District’s health insurance plan through Kaiser Permanente. In addition, regarding the national healthcare plan, if District part-time employee’s hours exceed 1500 hours annually the employee must be offered healthcare benefits. We are prepared to track the hours worked by part-time employees and there may be a few employees that will qualify for benefits.

4. Arvada Chamber 2013 Annual Sponsor Packages

Mr. Miles stated that the Arvada Chamber of Commerce has several levels of sponsor packages for the Annual Dinner. There are also annual sponsorship packages that will cover several events throughout the year. Board discussion ensued.

MOTION: Director Humrich moved for approval of the $3,000 Platinum Arvada Chamber of Commerce Sponsor package for 2013. Director Loveridge seconded. Vice-President Harrell opposed the motion. Motion passed 3 to 1.

EXECUTIVE DIRECTOR REPORT

Meyers Pool – Things are operating smoothly. We brought in a structural engineer who said we have done a reasonable job at the repairs and he stated that he will do some more research to determine the impacts of the stress changes to the support beams. That will give us a better sense of the timeline of future repairs, but right now, structurally, we are fine.

BOARD MEMBER REPORTS

Director Whitfield stated that he would like the board to consider Metro North Chamber of Commerce 2013 sponsorship packages.

Director Whitfield reported on the SDA Away Day that he attended and the topics concerning Special Districts in State Legislation.

ADJOURNMENT

MOTION: Director Humrich moved that the meeting be adjourned. Director Whitfield seconded. Motion passed unanimously.

Vice-President Harrell adjourned the meeting at 7:04 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer