January 3, 2013 Board of Director Meeting Minutes

Board of Directors Wide


JANUARY 3, 2013


President Jeff Glenn called the January 3, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:32 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Bob Loveridge and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Loveridge moved for the approval of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.


MOTION: Director Harrell moved for approval of the Minutes of December 13, 2012, as presented. Director Humrich seconded. Motion passed unanimously.


Rachel Van Winkle, Apex Marketing Coordinator, introduced Alan and Crystal Dunkle with Eye Level Learning Center, a new District sponsor. Mr. Dunkle addressed the board and spoke about his business and how he is looking forward to being a District sponsor. The board thanked Mr. Dunkle for attending the meeting and for his sponsorship and support of the District.


1. Consideration of Resolution APRD2013-01 for Designating Location to Post 24 Hour (Agenda) Notice

MOTION: Director Humrich moved for the approval of Resolution APRD2013 01, 24-Hour Agenda Notice Posting, designating the Apex Center at 13150 W. 72nd Avenue, Arvada, as the official location for posting 24-hour Agenda Notices. Director Loveridge seconded. Motion passed unanimously.

2. Consideration of Resolution APRD2013-02 for Posting Locations of Notice of Board Meetings for 2013

MOTION: Director Whitfield moved for the approval of Resolution APRD2013 02, setting forth the Posting Locations of Notices of Board Meetings to be the Jefferson County Clerk and Recorder’s Office, Indian Tree Golf Course, Apex Community Recreation Center, and Apex Center. Director Humrich seconded. Motion passed unanimously.

3. Consideration of Resolution APRD2013-03 to Set Day of Month, Time and Location of 2013 Regular Board Meetings

MOTION: Director Loveridge moved for the approval of Resolution APRD2013 03 setting the days, time and location of the 2013 regular board meetings to be the first and third Thursday of each month at 6:30 p.m., at the Apex Center. Director Whitfield seconded. Motion passed unanimously.

4. Metro North Chamber 2013 Sponsorship Packages

Mike Miles, Executive Director, asked staff for input on the Metro North Chamber Sponsorship packages. Terry Goldwater, Apex Center Manager stated that she is currently in the Metro North Chamber’s Leadership Program. The program is a yearlong program that began in September and covers diverse topics such as government, economics, education and communication just to name a few. It has been a great program and my experiences have been very positive. Ms. Goldwater added that there will be a fundraising program in June which all program participants will be charged with finding sponsorships for their project. Ms. Goldwater stated that the sponsorships will range from $200 to $1500 but that there was not any information yet on the project or details about the different sponsorships. Mr. Miles stated that the District also participates in the Arvada Leadership Program which painted the entire interior of the CRC in one day and provided a new sound system as their project in 2010. Mr. Miles then added that the District had agreed to host the Business After Hours event for Metro North Chamber but only one date was available which we are not able to accommodate at Indian Tree, so we have asked for a date in 2014. Rachel Van Winkle stated that last year she utilized the Metro North Chamber to promote our annual Father’s Day 5K/Fun Run and that the $1500 Contributing Sponsor package would allow a better opportunity to promote our 5K at their event. Board discussion ensued.

MOTION: Director Whitfield moved for approval of earmarking $2000 for North Metro Chamber Sponsorships, $1500 for the Contributing Sponsor package and up to $500 for the Leadership Program fundraiser which will be determined when more information is available on the fundraiser. Director Loveridge seconded. Motion passed unanimously.

5. Barker Rinker Seacat East Side Project Concept

Mr. Miles stated that Barker Rinker Seacat, architects, have formulated very preliminary site plan concepts for the East Side Center and showed them to the board. Board discussion ensued. Mr. Miles pointed out that these are very early concepts and will be evolving as we move through this process.


a) Meyer’s Pool is fully operational. The engineers will develop a protocol for monitoring the roof repair and the air flow issues to determine if there are things we can do better to monitor the environment. Humidity and temperature are also being constantly monitored in the facility. The monitoring will help with determining the life of the facility and if any further repairs to the facility will be needed in the short term future.

b) Segway rounds use at Indian Tree were up 20% this last year.

c) The Apex Foundation is putting together their Sweetheart Silent Auction fundraiser which will be held at Friday, February 22 at Indian Tree Clubhouse.

d) The TRYathlon kickoff is Jan 14 at 7:00 am with boot camp at the Apex Center.


Director Whitfield stated that he has tickets for the February 22 Apex Foundation Silent Auction.

President Glenn attended the coordinating committee meeting today and reported that:

Ralston Park is running about 3 weeks behind schedule. There is still a lot of dirt to move and Garrison Street should be open in March.

Wolff Park is nearing completion.

The bathrooms at Long Lake should be completed by fall.

City Council will consider assisting with the cost of repairs at Meyers Pool.

President Glenn also reported that while working out at the Apex Center over the holidays he happened to witness staff assisting a gentleman in distress in the hot tub area of the pool. President Glenn emphasized that staff was very impressive in their response to this emergency and congratulated them on their preparedness.

BOARD STUDY SESSION – John Barnholt, GreenPlay LLC


MOTION: Director Harrell moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 8:09 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary


Lee Humrich, Secretary/Treasurer