February 7, 2013 Board of Director Meeting Minutes

BOARD OF DIRECTORS

FEBRUARY 7, 2013

CALL TO ORDER

President Jeff Glenn called the February 7, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:32 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Bob Loveridge and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Humrich moved for the approval of the Agenda as posted. Director Loveridge seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF January 3, 2013

MOTION: Director Whitfield moved for approval of the Minutes of January 3, 2013, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input.

NEW BUSINESS

1. Seniors Who Shine Recognition

Nancy Wellnitz, Community Adult/Senior Services Director, addressed the board and expressed her thanks to the board for allowing the volunteers to be honored this evening and noted that twelve volunteers will be honored. Ms. Wellnitz, Lynn Weis and Laura Schwenker, Recreation Coordinators, presented awards to the following volunteers:

Division Fish of the Year

Every December each Apex Division manager is asked to select one staff member who consistently goes above and beyond to provide quality customers service, exemplifying the Fish concept of choosing a good attitude, keeping a playful nature, making others day, and being present with the customer.

Gail Hussin

It was an easy decision to select Gail Hussin as the Community Recreation Center’s Customer Service recipient of the year. Gail always has a friendly, positive attitude and is willing to help out wherever she is needed. She serves weekly volunteer shifts both at the front desk and gift shop and often volunteers in the kitchen. Besides her regular shifts she is willing to substitute for other volunteers, many times on the spur of the moment. Gail has volunteered at the Center for 8 years and has recorded 4548 hours. Gail is calming and tends to be on the quiet side, but is very witty and makes you smile. She is positive and friendly with the customers, and tries to make sure they get what they expect. Gail often stays after a special event, until the last dish is washed, dried and put away. Gail served as the lead ArtReach volunteer to help disseminate donated event tickets to seniors in need, until this program was discontinued.

Review of Awards

The next group of senior volunteers received recognition for their volunteer efforts either from the Volunteer Connection who annually provides the opportunity for Jefferson County agencies to nominate Outstanding Volunteers who are then recognized at a county-wide luncheon, or from the Arvada Sunrise Rotary who honors one Senior Hero every other month at their breakfast meeting.

Elizabeth and Hugh Lindsey

Elizabeth and Hugh Lindsey are both Colorado natives and will celebrate their 70th wedding anniversary this March. At the Community Recreation Center they volunteer together in the Center’s library sorting and mending the hundreds of books which cycle through the library each week. Elizabeth started volunteering in 1998, and has logged 616 hours. Hugh joined her in 2006 and has logged 297 hours. They help to keep the world of books ready for our customers. For their dedication to serving the community they were awarded as Senior Heroes in 2012 by the Arvada Sunrise Rotary.

Edna Graham

Edna Graham is over 90 years young and going strong. She has volunteered since 2008 at the Community Recreation Center and has logged 702 hours. She volunteers with the Crafty Seniors group, who takes donated craft supplies and makes them into items to donate to local charities or sell in our gift shop to benefit the Center. For Edna volunteering keeps her active, lets her feel useful, and helps others. It was a good way to connect with and meet new people, which was especially helpful when she moved to Colorado five years ago. The Community Recreation Center is blessed to have Edna share her kindness and craftiness with us. Edna was honored in 2012 both as a Senior Hero by the Arvada Sunrise Rotary and as an Outstanding Volunteer in Jefferson County by Volunteer Connection.

Patricia DeVorss

Pat Devorss has worked in the Craft Carousel Gift Shop at the Community Recreation Center since 2007, logging in over 1205 hours. Weekly she serves over 5 hours examining the books as the shop’s treasurer. Pat’s accuracy with numbers and attention to detail help to balance the books, pay the consignors, and submit sales tax. This is quite the feat, with 20 different volunteers serving as clerks, each with their own accounting style, and more than 100 consignors which are paid monthly. Pat says that what motivates her more than the funds the shop raises for the Center, is that the shop provides a recreational outlet for many crafters. Pat’s behind the scenes efforts are the heart of a well-run shop. Pat’s recognition as a Senior Hero in 2012 by the Arvada Sunrise Rotary and as an Outstanding Volunteer in Jefferson County by Volunteer Connection in 2011 was well deserved.

Carol Labenz

Carol Labenz’s extraordinary efforts earned her recognition as a Senior Hero with the Arvada Sunrise Rotary. The Community Recreation Center is blessed to have Carol sharing her time and talents since 2006, where she has donated more than 1464 hours. Carol brought her keen business sense to the Center which has been a huge asset to our operations. While serving as co-chairperson for the Craft Carousel Gift Shop, she led the group through the process of becoming a Colorado non-profit corporation and they are currently finalizing their Federal non-profit status. This is not a simple process, but Carol stuck to it, contributing many hours, knowing it would allow over 100 consignors to sell their hand-crafted gifts, while raising funds for the Community Recreation Center. Additionally, she volunteers as a clerk in the gift shop, and substitutes for extra shifts when volunteers can’t make it. She also helps in the kitchen for many special events, and has served on the Center’s Senior Advisory Council.

Bette Eaton

The Community Recreation Center is privileged to have Bette in her 5th year of volunteering and she was honored as a Senior Hero by the Arvada Sunrise Rotary. She has donated over 938 hours. Bette’s quick smile and welcoming personality makes her a perfect fit in her volunteer position as front desk receptionist. She greets customers with a smile, and often wears hats or costumes to celebrate holidays or themed events. Additionally, she volunteers in the Center’s gift shop, both as a clerk and as an officer on the executive board. She also serves on the Center’s Senior Advisory Council. Bette has a willing heart and is one of the first to volunteer if we need an event host or a Mrs. Claus for the Santa Breakfast. She says she volunteers to meet great people and to help fill a need. Bette believes you should smile, laugh and remember that nothing is as bad as it seems, and if it is, it will pass.

Evelyn “Eve” Burchell

The Community Recreation Center is fortunate to have Eve Burchell’s warm and welcoming personality on our team as a front desk receptionist. For her contributions, she was recognized as a Senior Hero by the Arvada Sunrise Rotary. She began volunteering at the Center in 2006 as she wanted to keep her mind mentally challenged. Over the years she has recorded 1074 hours. As a front desk volunteer, Eve welcomes participants to the Center, answers the phones, registers and directs people to their classes and gives center tours. She enjoys the people she has met through volunteering, and likes to greet customers by name. Additionally, she helps with special events and has served on the Senior Advisory Council. Several years ago Evelyn helped to get the monthly Book Club off the ground, and she also shared her expertise from the Arvada Center to organize the Center’s check out system for the assistive listening device.

Wally White

Wally White was honored by the Arvada Sunrise Rotary as a Senior Hero in 2011, and this year we have him back as he was honored in 2012 as an Outstanding Volunteer of Jefferson County by the Volunteer Connection. Wally has volunteered for 7 years and has recorded 823 hours in the weight room at the Community Recreation Center. Wally’s deteriorating eye sight does not hinder him, as he volunteers with a ready smile and conversation to assist people in the proper use of the exercise equipment. He helps new participants learn to use the equipment, and ensures that all are exercising safely. In the past he has served on the Senior Advisory Council, and taught the AARP Driver Safety class. Wally advocates for others with low vision encouraging them to find available resources. We appreciate Wally’s positive attitude and dedication to the Center, but he says volunteering does as much for him, as it does for others.

Sally Granados

Sally Granados was honored as a 2012 Outstanding Volunteer of Jefferson County by the Volunteer Connection. Sally brought her culinary talents to the Community Recreation Center, both serving as an Apple Dumpling volunteer who helps cook and serve food for our events, as well as teaching cake decorating and Mexican cooking. Additionally, her gregarious personality helped her serve as a clerk in the Craft Carousel Gift Shop selling homemade gifts. Sally has volunteered since 2008 and has donated 764 hours. Sally is currently on leave, but hopes to come back soon.

Elva Wise

Elva Wise was honored as a Senior Hero by the Arvada Sunrise Rotary in 2011 and this year as an Outstanding Jefferson County Volunteer by the Volunteer Connections. After retiring Elva wanted to stay busy, so she began volunteering at the Community Recreation Center, where she has served for 5 years and over 989 hours. Most Wednesday mornings you’ll find Elva volunteering at our front desk to scan in the many fitness participants, answer phones, take registrations and welcome all who stop in. Additionally, Elva works with our Apple Dumpling Gang who cooks and serves meals for special events. Elva’s past experience in cleaning is greatly appreciated, and you know when Elva has worked an event, as the kitchen shines. Elva often stays after her shift making sure things are as clean as possible.

Lynda Bean

Lynda Bean was honored as a 2012 Outstanding Volunteer of Jefferson County by the Volunteer Connection. At the Community Recreation Center Lynda served as a Crafty Senior volunteer making splendid items that were sold in our Gift Shop and donated to various charities. Lynda worked tirelessly from home, as well as attended the weekly group. She also would substitute as the coordinator of Mahjongg. From 2007 until 2012 Lynda donated 2004 hours to our Center. Although Lynda has moved out of the state, we want her to know we appreciated all she contributed.

Crafty Seniors

We would like to recognize and thank the Crafty Seniors for their 2012 donation of $6000 to Apex Park and Recreation District for the purchase and installation of the digital marquee. Already numerous people have been intrigued by one of our activity postings and have wandered in to find out what we are all about. We appreciate the many crafty hands of the volunteers who put in hundreds of hours and tons of creativity to make handcrafted items to sell to benefit the Community Recreation Center and this project. For 30 years the Crafty Seniors handiwork has provided funding for many projects that make the Community Recreation Center better. Thanks!

Craft Carousel Volunteers

We would like to recognize and thank the Craft Carousel volunteers for their 2012 donation of $6000 to Apex Park and Recreation District for the purchase and installation of the digital marquee. Already numerous people have been intrigued by one of our activity postings and have wandered in to find out what we are all about. We appreciate the many volunteers who put in hundreds of hours to consign and sell handcrafted items to benefit the Community Recreation Center and this project. For 30 years the Craft Carousel as provided funding for many projects and events, as well as provided an outlet for community crafters to sell their wares. Their efforts enhance the Community Recreation Center. Thanks!

President Glenn thanked Nancy and her staff for being here tonight. He also thanked all the volunteers for their thousands of volunteer hours and support of the Community Recreation Center.

2. Consideration of Resolution APRD2013-04 – Scientific and Cultural Facilities District Grant Request for the Cultural Entertainment and Arts

MOTION: Director Harrell moved for approval of Resolution APRD2013-04 stating their complete support for a Scientific and Cultural Facilities District grant request for the 2014 Humanities Enhancement Series. Director Loveridge seconded. Motion passed unanimously.

OLD BUSINESS

1. Update on GreenPlay Community Input Process

Rob Anna, Marketing Director, reviewed the MindMixer website with the board. Board discussion ensued.

2. Simms Street Center Park Site

Mike Miles, Executive Director, stated that the County Commissioners will meet on February 12th and the grant for the pickleball courts at the Simms Street Center site will be considered for approval. A zeriscape garden is being considered for the landscaping at that site.

EXECUTIVE DIRECTOR REPORT

a) Employee Fitness Challenge – Mr. Miles stated that the board has contributed in the past to the annual Employee Fitness Challenge. Mr. Miles added that the District’s average employee sick leave is down by 16 hours per employee. The board agreed to support the Employee Fitness Challenge with $1200 for prizes.

b) Arvada TRYathlon – This event has been very successful. We have had over 700 participants at the midpoint of the 8 week event and anticipate about 1200 by the end.

c) North Metro Chamber Business After Hours will be held at Indian Tree Clubhouse on June 13

d) Next Tuesday, February 12th, will be the next public Focus Meeting at 6:30 at Indian Tree Clubhouse.

e) The Boys and Girls Club has tentatively selected North Arvada Middle School for their site.

BOARD MEMBER REPORTS

Director Whitfield reported on the Apex Foundation. The Sweet Heart Auction will be Friday February 22 at Indian Tree Club House. The Foundation is still in need of auction items. Director Whitfield stated that he will be attending the North Metro Chamber Gala Saturday night as the Apex Board representative.

Director Loveridge stated that he has been asked by a number of people wondering if there is signage on 58th to indicate that the Field House is an Apex facility. Director Loveridge suggested a large logo or sign be put on the building.

Director Loveridge also reported that he had lunch with Steve Camins, an Arvada Chamber Board member, and it was a very positive meeting.

President Glenn reported that he had a very productive meeting with Dot Wright, Arvada Chamber President, discussing the Apex/Chamber relationship and how the two entities can work together more effectively.

BREAK – At 7:39 p.m., President Glenn called for a 10-minute break prior to resuming the board meeting in Executive Session.

EXECUTIVE SESSION

MOTION: Director Harrell moved to go into executive session pursuant to §24-6-402(4)(e), C.R.S., for the purpose of discussions regarding correspondence related to the Apex Simms Street Center. Director Loveridge seconded. Motion passed unanimously.

The meeting resumed in executive session at 7:48 p.m.

MOTION: Director Harrell moved to go out of executive session. Director Loveridge seconded. Motion passed unanimously.

The open meeting resumed at 8:14 p.m.

During Executive Session the board expressed concerns about the letter from Mr. George Pramenko. President Glenn stated that Mr. Pramenko’s input is appreciated related to this matter. The board has requested District Counsel to contact Mr. Pramenko regarding the resolution of this issue.

ADJOURNMENT

MOTION: Director Harrell moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 8:16 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer