March 7, 2013 Board of Director Meeting Minutes

BOARD OF DIRECTORS

MARCH 7, 2013

CALL TO ORDER

President Jeff Glenn called the March 7, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, and Ken Harrell. Bob Loveridge arrived at 6:35. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF February 7, 2013

MOTION: Director Whitfield moved for approval of the Minutes of February 7, 2013, as presented. Director Harrell seconded. Motion passed unanimously.

PUBLIC INPUT – Jeff Muller, President of North Jefferson Junior Baseball, addressed the board and stated that he appreciates the District’s efforts in working with them on field usage. He then went into the back ground of the baseball association which was formed in 1991 and currently registers approximately 1000 kids in the Spring and 600 in the Fall season. He then introduced Tim Spencer, Vice President and Catherine Hunt, Office Manager. In response to questions from the board Mr. Muller stated that they lease a space for their offices, equipment storage and indoor practice facility in the Arvada Plaza shopping center where there is a proposed plan to build a Wal-Mart. Mr. Muller added that the association would like to stay in Arvada but they will have to look for another location that will accommodate their needs. The board thanked Mr. Muller for coming to the meeting and introducing himself to the board.

Tommy Skul, President of the Arvada Colts Baseball Team, addressed the board and thanked them for the use of the facilities for the Arvada Colts. He also thanked the District for working with him to put together a baseball camp for kids and stated that they will offer two scholarships for underprivileged kids. Mr. Skul added that he is very appreciative of the District’s field crew that works hard on field issues. Mr. Skul then invited the board to the Arvada Colts’ home opener on May 31st, 7:00 at Long Lake Ranch. There will be pregame events going on so come early. Mr. Skul also informed the board about the 3rd Annual Arvada Colts Golf Tournament on June 1st at Applewood Golf Course. The board thanked Mr. Skul for coming to the meeting.

NEW BUSINESS

1. Introduction of Dan Davies, Ice Hockey Director

Bob Jones, Apex Ice Arena Manager introduced Dan Davies, the new Apex Ice Hockey Director. Mr. Jones described how he met Mr. Davies and stated that Mr. Davies is doing a great job with the hockey leagues. Mr. Davies then addressed the board and spoke about how he grew up in Iowa and has played hockey since he was 3 years old. He decided to pursue a hockey career and played in Canada and Des Moines, Iowa before being recruited by the Air Force Academy, graduating in 1999. He then coached Hockey in Iowa before moving to Colorado with his wife and 4 children, who all play hockey. Mr. Davies stated that the hockey program here at the Apex is a very strong league and he has 3 solid divisions. He would like to grow the program and add a higher level skate with eventually adding some adult tournaments. He recently took over the Learn to Skate program and that’s going well also. The board thanked Mr. Davies and welcomed him to the District.

OLD BUSINESS

1. Update on GreenPlay Project

Mike Miles, Executive Director, stated that the GreenPlay project is comprised of 2 elements; the engageapexprd.com website, which has a series of questions that the public can log on and answer, and a survey that will be mailed to District residents. Mr. Miles asked the board if they had any suggestions for questions for the engageapexprd.com site because the questions will be changed soon. Postcards were mailed this week notifying a random group of District voters that they will be receiving a survey in the next couple weeks. Mr. Miles stated that GreenPlay will have the results of the online questions and the mail-in survey at the first board meeting in June. Board discussion ensued.

2. Update on Simms Pickleball Project

Mr. Miles stated that the Pickleball Court project at the Simms Street Center site is moving forward. Soil samples were taken and we are working on the overall site master plan. An excavation company has agreed to dump dirt that is being removed from another construction project at the Simms Street site. We are also working with a couple different companies on concrete work. Mr. Miles added that we are probably looking at a Fall opening for the courts and we are meeting with a group about naming rights.

3. Update on Recreation Center Footprint Design Concept

Mr. Miles stated that the board received a conceptual drawing for another possible option for the Recreation Center at the Arvada Center site in their board packet. This is still very preliminary. Mr. Miles added that The Arvada Center is looking at how a Recreation Center at that site might affect their facility and programming. We hope the Arvada Center, art community and District can reach a mutual conclusion on if this is a good site for the Recreation Center or not. Board discussion ensued concerning the Arvada Center site and the future of Meyers Pool. In response to questions from the Board Mr. Miles stated that in 4-6 weeks we should have an answer from engineers on the remaining life span and further repairs for Meyers.

4. Update on Ralston Central Park Splash Pad

Mr. Miles showed a PowerPoint presentation of conceptual drawings of what the splash pad will look like at Ralston Central Park. Mr. Miles noted that the target date for opening of the park is Spring 2014. Board discussion ensued.

EXECUTIVE DIRECTOR REPORT

a) The next scheduled board meeting, if held, will be held at another location other than the Randall Room at the Apex Center due to a prior booking.

b) Rachel Van Winkle, Marketing Coordinator, has given her notice and will be leaving us the end of May due to her family relocating to Seattle.

c) We have a meeting scheduled with the City next week concerning potential water restrictions this summer.

BOARD MEMBER REPORTS

Director Whitfield reported that there is a very strong likelihood that there will be a water initiative through SDA this year.

Director Whitfield also reported that the Apex Foundation had a successful Silent Auction event clearing around $8,900 which is up from last year. The Foundation is now concentrating on the annual Car Show/5k on Father’s Day.

Director Humrich explained why he was not at the Foundation’s Silent Auction due to work issues and was very sorry that he missed it.

President Glenn reported that we gave a presentation to AURA about the GreenPlay project it was a very productive meeting.

Also, there was a Coordinating Committee today with the City. Ralston Central Park is coming along, Garrison St. should open in April. The City is putting bids out for final phase work at Ralston Central Park and Wolff Park is 99% done.

ADJOURNMENT

MOTION: Director Whitfield moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:21 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer