April 4, 2013 Board of Director Meeting Minutes
BOARD OF DIRECTORS
APRIL 4, 2013
CALL TO ORDER
President Jeff Glenn called the April 4, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, and Ken Harrell. Bob Loveridge arrived at 6:35. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to add Agenda Item #3 District Scholarship Program and Agenda Item #4 Fire District Request.
MOTION: Director Whitfield moved for the approval of adding Agenda Item #3 District Scholarship Program and Agenda Item #4 Fire District Request and the remainder of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF MARCH 7, 2013
MOTION: Director Harrell moved for approval of the Minutes of March 7, 2013, as presented. Director Whitfield seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input.
1. Update on Simms Street Project
Mr. Miles stated that engineers are working on the site plans for the 8 pickleball courts at the Simms Street Center site. These plans will then be submitted to the County for building permits which we anticipate could take 30-45 days. Designs for construction bids are being prepared for the bidding process. We are still on target for a September or October opening of the 8 courts.
2. Update on Meyers Pool Project
Mr. Miles reported that we are about 25% of the way through the engineering process at Meyers Pool. A draft report of the water test performed by the Fire District has been completed. The water test showed 5 of the 12 glulam beams are compromised at the metal boots with 1 or 2 being severely compromised. JVA is developing a final report from the results of the water test and their own testing which we anticipate receiving by the end of April. Board discussion ensued. Mr. Miles added that monitoring of the glulam beams will continue for another 3 to 6 months and we will take care of any water issues as they arise. By early Fall we should have a better estimation of the life expectancy of the facility.
3. District Scholarship Program
Mr. Miles stated that the District Scholarship Program was created about 12 years ago with input from staff and board approval. The program allows for a $200 maximum scholarship per district-resident-family per year. Minimal financial information is required for application and is then approved by a division manager. Mr. Miles added that recently, there have been a few requests to increase the yearly scholarship amount. Board discussion ensued concerning the number of applications submitted and the total scholarship amount that is awarded each year. In response to questions from the board Mr. Miles replied that there has not been serious abuse of the program and the scholarship program has had a positive impact on the community. The board asked Mr. Miles to gather more detailed information on scholarships awarded in the past and to table this item until the next meeting for more discussion.
4. Fire District Request
Mr. Miles stated that he met with the Arvada Fire District and they have asked the District to provide limited access to District facilities for Fire Personnel that have been injured in the line of duty for rehabilitation purposes. For example a 90-day pass would be issued if approved by a doctor. This could also apply to police officers that are injured on the job. Board discussion ensued concerning the value of this program and the impact on a good working relationship with these agencies.
MOTION: Director Harrell moved to provide a 90-day Facility Pass, with a doctor’s approval, for rehabilitation purposes to Arvada Police Officers and Arvada Fire District personnel injured in the line of duty. Director Loveridge seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
a) The Arvada Colts 3rd Annual Golf Tournament is June 1st.
BOARD MEMBER REPORTS
Director Humrich asked about the Apex thefts. Mr. Miles replied that 2 suspects have been arrested but is not sure about the third suspect.
Director Whitfield reported that a list of projects was presented to the Foundation at their meeting this morning.
Director Whitfield also commented that he had a personal training session with Apex Personal Trainer Tyler Porter. Director Whitfield stated that it was a great training session, recommends it highly, and complimented Tyler, Russell Van Marter and the fitness staff saying they were incredible.
President Glenn commented on the meeting with the Arvada Fire District. The Fire District has offered their 95 seat auditorium to the District if ever needed and also offered to do CPR and first aid classes for staff.
President Glenn reported that he met with folks from the Arts Council of the Arvada Center and discussed the possibility of a recreation center at the Arvada Center site.
President Glenn also reported about attending the Man and Woman of the Year luncheon where Luke Heesacker, long time member of the Apex Foundation, was honored as Man of the Year. Also at the luncheon, the Arvada Chamber recognized the Apex District for 40 years of membership. Our Board Member, Lee Humrich, was also recognized for 35 years of membership.
The board took a 5 minute break at 7:00
MOTION: Director Humrich moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to discuss the Executive Director’s contract renewal. Director Loveridge seconded. Motion passed unanimously.
The meeting resumed in executive session at 7:05 p.m.
MOTION: Director Whitfield moved to go out of executive session. Director Harrell seconded. Motion passed unanimously.
The open meeting resumed at 7:11 p.m.
MOTION: Director Whitfield moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 7:12 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer