May 2, 2013 Board of Director Meeting Minutes

BOARD OF DIRECTORS

MAY 2, 2013

CALL TO ORDER

President Jeff Glenn called the May 2, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:31 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Bob Loveridge and Ken Harrell. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF APRIL 4, 2013

MOTION: Director Whitfield moved for approval of the Minutes of April 4, 2013, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input.

NEW BUSINESS

1. GreenPlay Written Survey Preliminary Results Presentation

Mike Miles, Executive Director, introduced John Barnholt, Senior Project Consultant with GreenPlay LLC, to give a statistical report on the written survey that was mailed to a portion of District residents. Mr. Barnholt presented a power point presentation and stated that the findings include demographics, survey and areas of focus. Mr. Barnholt pointed out that the demographic analysis showed that the median age for the District is forecast to be 41.5 in 2017 with the current 55-85+ age group to increase 11% by 2017. Mr. Barnholt added that the response rate for the written survey was 19% which is outstanding. A 10% response is usually a good expectation. The response to questions concerning number of residents using Apex facilities, the quality of facilities and programs and the purpose of District offerings were all favorable. Also, the questions concerning support for capital projects and willingness to continue a mil levy had strong support, willingness to increase a mil levy showed somewhat of a support. Board discussion ensued concerning the findings.

2. District Scholarship Program

Mr. Miles reported to the board that the total discounted fee value to the District for scholarships in 2012 was $6,251. Currently the maximum scholarship amount allowed is $100.00 per individual resident and $200.00 per resident family. These amounts were set approximately 10-12 years ago. Board discussion ensued concerning maximum scholarship amounts.

MOTION: Director Harrell moved to increase the maximum individual resident per year amount for the District Scholarship Program to $200 and the maximum resident family per year amount to $400. Director Whitfield seconded. Motion passed unanimously.

3. Apex Field House Signage

Mr. Miles stated that options for high visibility signage on the Apex Field House would run about $15,000. This signage would include backlit, cutout aluminum sports figure silhouettes.

MOTION: Director Loveridge moved to instruct staff to move forward with ordering and installing illuminated, flat, cutout, sports figure silhouettes, as presented, as signage on the Apex Field House. Director Humrich seconded. Motion passed unanimously.

4. Indian Tree Report

Mr. Miles stated that the weather impact to the golf course has been significant this year. 2013 rounds are down about 50% compared to this time in 2012. Also, the irrigation system will now be finished mid June instead of May due to weather delays.

OLD BUSINESS

1. Update for Arvada Center Site

Mr. Miles stated that the City will form a committee to study the governance of the Arvada Center, the existing Arvada Center Master Plan and the impact of building a recreation center at that site. The City may have a decision on the site by the end of summer. Once we have the final community survey report from GreenPlay and the decision from the City we will make a decision on how to move forward.

EXECUTIVE DIRECTOR REPORT

a) Scott Melin, Apex Facility Assistant, will be leaving June 1 to be a stay-at-home dad. He is a great guy and will be greatly missed. We are in the process of hiring his replacement.

b) We received notification that we will receive an energy rebate of $58,000 for the Apex Field House.

c) The Arvada Colts Golf Tournament is June 1.

MOTION: Director Whitfield moved to sponsor the Arvada Colts Golf Tournament at the Tee Sponsor/Green Sponsor $500 level. Director Harrell seconded. Motion passed unanimously.

d) Friday evening, May 3, is the annual SilverSneakers Prom which is being held at the Arvada Center this year.

BOARD MEMBER REPORTS

Director Loveridge reported that The Indian Tree staff did an outstanding job assisting the Dennison Elementary School folks with their event.

Director Humrich reported that there has been quite a bit of community discussion about the possibility of a recreation center at the Arvada Center site and there seems to be much support.

Director Humrich also stated that his neighborhood had a neighborhood picnic and there was much discussion concerning the opposition to the WalMart coming to Arvada.

Director Whitfield reported on the Apex Foundation meeting. All but a couple items on the project list that the Foundation has been requested to fund were approved. The largest single item that will be funded is the timing system for Meyer’s Pool.

Director Whitfield also reported on several legislative bills that may go through that will affect special districts.

President Glenn reported that there was discussion at the Coordinating Committee Meeting concerning the advantages and disadvantages of odd-year and even-year elections. Also, President Glenn reported that the Arvada Parks Advisory Committee is redoing their Master Plan which will include a new BMX track. Monday was the deadline to submit construction bids for the restrooms at Long Lake. Construction may start this fall with completion by spring of 2014.

ADJOURNMENT

MOTION: Director Whitfield moved that the meeting be adjourned. Director Harrell seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:39 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer