August 1, 2013 Board of Director Meeting Minutes

BOARD OF DIRECTORS

August 1, 2013

CALL TO ORDER

Vice-President Ken Harrell called the August 1, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Ken Harrell, Jim Whitfield, and Lee Humrich. Bob Loveridge arrived at 6:34. Jeff Glenn was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Humrich moved for the absence of Director Glenn to be excused due to advance notice to the board. Director Whitfield seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF JUNE 20, 2013

MOTION: Director Whitfield moved for approval of the Minutes of June 20, 2013, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT –

Jim Root, Arvada Park Advisory Committee member, addressed the board concerning the Arvada Park Advisory Committee Master Plan. Mr. Root also shared with the board information on the Arvada Bike Park Facebook page created for the community to share ideas on shaping a vision for a new bike park in Arvada. The board thanked Mr. Root for attending the meeting and speaking to the board.

OLD BUSINESS

NEW BUSINESS

1. Eagle Scout Presentation – Hayden Green

Nathan Eaton, District Services, introduced Scout Hayden Green. Scout Green, from Troop 814, addressed the board and stated that he chose to contact Apex about his Eagle Scout project because his brother works for the District. Scout Green contacted Nathan Eaton in January about various projects and decided working outside appealed to him. He decided on a project at Meadow Brook Village Park where there was a water overflow problem on the path. Scout Green stated that he began getting donations in May from Home Depot and Timberline Gardens. His plan was to start the project on June 1 and install a pipe underneath the path to alleviate the water flowing over the path and to also place a bench alongside the path. Scout Green stated that he could not complete the project on June 1 because there was two feet of muddy water so they had to return the following weekend. In response to questions from the board Scout Green stated that he had a group of 20 scouts and adults assisting him and it took a total of 8 hours to complete the project. He added that his biggest challenge was delegating responsibilities and getting people to do what needed to be done. Being a leader involves a lot of responsibility, improvising and delegating. Vice President Harrell and the board expressed their appreciation and commended Scout Green for his hard work and contribution to the District and community.

2. Discussion Concerning Future Study Session on East Side Recreation Center

Mike Miles, Executive Director, stated that this is a discussion point to talk about the contents of and date for a future study session at a regular board meeting. Mr. Miles added that he will give a presentation on the proposed East Side Recreation Center at the Arvada Center site and answer any questions at the Arvada City Council Meeting on August 12. The City is completing their study on the governance issue of the Arvada Center. City Council’s decision on that site will be key to how the District proceeds with the Vision 2020 and community survey elements. Mr. Miles stated that this study session will be based on the response from City Council and will help determine if we go forward with an election in November of 2014. It will be critical to complete this study session by the end of October if it is determined to go for a November 2014 election. Board discussion ensued. Board consensus was to schedule the study session at the board meeting on October 3, 2013.

EXECUTIVE DIRECTOR REPORT

a) Meyers Pool – Engineers should have a report next week concerning additional repairs for the roof issue. There will be a remodel on the north east corner of the building where the handicap entrance is located. This remodel will be funded in part from Capital Maintenance funds and in part from insurance. Insurance will pay for about half.

b) Pickleball Courts – We met with Bellco earlier this week concerning naming rights for the pickleball courts. We have run into some difficulties with the County concerning construction but are still on schedule for a late September or October opening.

c) Employee Fitness Challenge – 70 employees lost a total of 490 pounds in the Fitness Challenge. The Challenge promotes health and fitness among the employees.

BOARD MEMBER REPORTS

Director Loveridge reported on the Apex Foundation meeting. They are gearing up for their annual Golf Tournament on September 20. There has been some discussion with Hyland Hills about swapping golf courses for both district’s golf tournament fundraisers. They would host their tournament at Indian Tree and we would host our tournament at their course.

Director Humrich reported that he will be golfing in the Arvada Chamber Golf Tournament tomorrow.

Director Whitfield reported that Foothills Park and Recreation District has teamed up with Denver Water to determine how they can conserve water and save money. Director Whitfield also reported that he has registered for the SDA Conference in Keystone in September.

ADJOURNMENT

MOTION: Director Harrell moved that the meeting be adjourned. Director Whitfield seconded. Motion passed unanimously.

Vice-President Harrell adjourned the meeting at 7:05 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer