September 19, 2013 Board of Director Meeting Minutes

BOARD OF DIRECTORS

SEPTEMBER 19, 2013

CALL TO ORDER

President Jeff Glenn called the September 19, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:34 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Lee Humrich and Bob Loveridge. Ken Harrell and Jim Whitfield were absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Humrich moved for the absence of Director Harrell and Director Whitfield to be excused due to advance notice to the board. Director Loveridge seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

Mike Miles, Executive Director, asked the board to consider adding agenda item #4 to consider the City of Arvada’s request for additional funds for the Long Lake restroom project.

MOTION: Director Loveridge moved to approve the addition of agenda item #4 to consider the City of Arvada’s request for additional funds for the Long Lake restroom project and to approve the remainder of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF AUGUST 1, 2013

MOTION: Director Loveridge moved for approval of the Minutes of August 1, 2013, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input.

OLD BUSINESS

1. Update on Meyer’s Pool

Mr. Miles stated that the lead engineer with JVA has had some unexpected health issues arise and has not been able to submit his final report in time for tonight’s board meeting. Mr. Miles will inform the board as soon as the report is received.

2. Update on Pickleball Project

Mr. Miles stated that the concrete has been poured for the 8 courts, curb and gutter is going in today and asphalt tailings are going in next week. The plan is to move forward with a grant request to OSAC for the second phase of 8 courts and then submit a grant request to GOCO for the park site. Mr. Miles added that construction is about 30 days behind schedule. In response to questions from the board Mr. Miles stated that the area where the 3rd set of 8 courts is planned will be covered in native grasses until the decision is made to construct the courts.

3. Report on Apple Meadows Project

Mr. Miles stated that the playground at Apple Meadows has been installed but the weather has delayed the final pouring of concrete. The flooding caused some other damage to the park. A pedestrian bridge was washed out and there was damage to some trees.

4. City Request for Funds for Long Lake Restrooms

Mr. Miles stated that he received a phone call from the City earlier this week and they have fallen short about $40,000, $20,000 for the roof structure and $20,000 for landscaping, on their estimate for the Long Lake restroom project. They have asked the District to consider contributing additional funds to help make up the shortfall. Board discussion ensued.

MOTION: Director Loveridge moved to approve the allocation of $20,000 for the roof structure for the Long Lake restrooms project. Director Humrich seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

a) Per the request of Director Loveridge we have completed a study for a water tower structure in the splashpad at Ralston Park. The cost for a structure that would look similar to the water tower would be about $50,000.

b) There was considerable flooding in the Campbell Cottages and the preschool has been canceled this week. We have commercial and environmental professionals to assist with the cleanup.

c) The Arvada Parks Advisory Council will tour the pickleball court site at Simms Street on October 9. After the tour they have been invited to play pickleball at the Apex Center.

BOARD MEMBER REPORTS

Director Loveridge stated that he likes the sports figures on the side of the Apex Field House.

President Glenn reported on the recent Coordinating Committee meeting. There were discussions about city council candidates and the proposed recreation center at the Arvada Center site.

ADJOURNMENT

MOTION: Director Humrich moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 6:55 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer