October 17, 2013 Board of Director Meeting Minutes
BOARD OF DIRECTORS
OCTOBER 17, 2013
CALL TO ORDER
Vice President Ken Harrell called the October 17, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Ken Harrell, Jim Whitfield and Lee Humrich. Bob Loveridge arrived at 6:34. Jeff Glenn was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
MOTION: Director Humrich moved for the absence of Director Glenn to be excused due to advance notice to the board. Director Whitfield seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF SEPTEMBER 19, 2013
MOTION: Director Humrich moved for approval of the Minutes of September 19, 2013, as presented. Director Whitfield seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input.
1. Eagle Scout Presentation – Joe Harvey
Nathan Eaton, District Services, introduced Scout Joe Harvey. Scout Harvey, from Troop 1876, addressed the board and stated that his project was installing a bench and two new bag dispensers at the West Arvada Dog Park. The first day of his project Scout Harvey had 6 volunteers sanding, varnishing and spray painting the bench and cutting the PVC pipe for the bag dispensers. The second day he had 6 volunteers digging holes for the posts that held the bag dispensers and installing the bench. In response to questions from the board Scout Harvey stated that he did fundraising by sending letters to his family and raised enough money to pay for all the supplies. A few items such as the bench and some materials were donated. His biggest challenge was splitting into different groups on the second day and keeping track of the status of the different groups. Vice President Harrell and the board expressed their appreciation and commended Scout Harvey for his hard work and contribution to the District and community.
2. Introduction of John Dalton, Intern
John Dalton was unable to attend the board meeting.
3. Request to Ban Cameras in Pool Area
Mr. Miles stated that a request to ban cameras from the Apex Center pool area came from a patron that recently moved to Colorado from California. This patron stated that pools in California had strict rules about the use of cameras in pools. Mr. Miles stated that we did some research concerning this matter by contacting California Parks and Recreation Association, Westminster Parks and Recreation Department, District’s legal counsel and corresponded with two recreation professionals in California. Key points that came out of this research were that there is some level of banning out there. The biggest problem with putting a ban in place is enforcement. Mr. Miles pointed out that lifeguards may not recognize every type of recording device and they have a more important job to do. The enforcement issue is too difficult and it is a public area. Mr. Miles then added that staff recommendation would be to post a statement asking people to be more aware, considerate and conscientious of other people’s privacy when taking pictures of their own group. Of course we will continue to monitor and approach individuals if it appears that they are taking inappropriate pictures. Board discussion ensued. Board consensus was that a policy banning cameras at District pools would not be considered but signage asking people to be considerate of others privacy when taking pictures would be appropriate. The board asked Mr. Miles to bring the final verbiage of the statement back to the board for approval.
4. 2014 Budget Public Hearing Date
Mr. Miles stated that the board must officially set the date for the public hearing for the 2014 budget.
MOTION: Director Loveridge moved to schedule the 2014 Budget Public Hearing for November 7, 2013. Director Humrich seconded. Motion passed unanimously.
5. Consideration of Resolution APRD2013-06 – Approving Application for Jefferson County Open Space 2014 Joint Venture Grant
Mr. Miles stated that this is the grant that will be submitted this year for Phase II, the construction of an additional eight outdoor pickleball courts, restrooms and related amenities at the Simms Street Center site. The grant request is for $225,000 and will be turned in on November 1, 2013.
MOTION: Director Humrich moved for the approval of Resolution APRD2013-06 stating the complete support of the Board of Directors of Apex Park and Recreation District for a Jefferson County Open Space 2014 Joint Venture Grant request for funding of $225,000 for Phase II, the construction of an additional eight outdoor pickleball courts, restrooms and related amenities at the Simms Street Center site. Director Whitfield seconded. Motion passed unanimously.
6. Consideration of Resolution APRD2013-07 and APRD2013-08 Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites
Mr. Miles stated that this request for the expenditures of monies paid in lieu of dedication of park land is for $2,592.68 to be used for the construction of 8 additional outdoor pickleball courts, Phase II, at the Simms Street Center.
MOTION: Director Whitfield moved for approval of Resolution APRD2013-07 – Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites for $2,592.68, plus any accrued interest, to be used for the construction of 8 additional outdoor pickleball courts, Phase II, at the Simms Street Center located at 11706 West 82nd Ave. Arvada, Colorado. Director Loveridge seconded. Motion passed unanimously.
Mr. Miles stated that this request for the expenditures of monies paid in lieu of dedication of park land is for $120,000.00 to be used for the construction of permanent restrooms at Long Lake Ranch Park.
MOTION: Director Loveridge moved for approval of Resolution APRD2013-08 – Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites for $120,000.00, plus any accrued interest, to be used for the construction of permanent restrooms at Long Lake Ranch Park located at approximately West 64th Avenue and Highway 93 in Arvada, Colorado. Director Humrich seconded. Motion passed unanimously.
7. Consideration of Jam Out Hunger Sponsorship
Mr. Miles stated that he was contacted by City Council Member, Bob Fifer, about sponsoring Jam Out Hunger. This is a fundraiser for the Arvada Community Food Bank and is a new concept combining the annual area High School Battle of the Bands competition with the ever growing demands for the food bank. This event will provide a multi faceted opportunity to promote hunger awareness, and a showcase for the musical and artistic talent of our community’s youth within the local High Schools. Board discussion ensued.
MOTION: Director Whitfield moved to sponsor Jam Out Hunger at the $500 Signature level. Director Loveridge seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
a) Apple Meadows Park playground is about 95% done. We are waiting for woodchips for the final surface. It’s a really nice playground and the guys did a good job. Should be done by next week.
b) The outdoor pickleball courts are about 85% done. The perimeter fences are 8 feet tall and the interior fences are 6 feet. We will do a soft opening this fall and a grand opening next spring.
c) There is a preliminary plan for the Simms Street Center facility after the church vacates the building next February. The previous remodel will allow for group exercise, additional storage, more restrooms, offices and small classrooms.
d) JVA engineers and Saunders Construction have compiled a schedule of repairs at Meyers Pool. Saunders is putting a cost list together which we should receive within the next two weeks.
e) The City has scheduled a community meeting on November 7 concerning the development of the Lake Arbor site. The City is asking the community for input on what they want at that site. .
BOARD MEMBER REPORTS
Director Humrich commented on the Jefferson County Open Space budget and master plan.
Director Whitfield reported that the Apex Golf Tournament raised about $22,000. The SDA convention topics included info about elections and how special districts deal with marijuana, water, xeriscaping and water conservation,
MOTION: Director Whitfield moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.
Vice President Harrell adjourned the meeting at 7:15 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer