November 7, 2013 Board of Director Meeting Minutes
BOARD OF DIRECTORS
November 7, 2013
CALL TO ORDER
President Jeff Glenn called the November 7, 2013 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Lee Humrich, Ken Harrell and Bob Loveridge arrived at. Jim Whitfield was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
MOTION: Director Harrell moved for the absence of Director Whitfield to be excused due to advance notice to the board. Director Humrich seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Mike Miles, Executive Director, asked the board to consider adding agenda item #4 under Old Business to consider sign verbiage in the pool area addressing the use of photography.
MOTION: Director Humrich moved to approve the addition of agenda item #4 under Old Business to consider sign verbiage in the pool area addressing the use of photography and to approve the remainder of the Agenda as posted. Director Harrell seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF OCTOBER 17, 2013
MOTION: Director Loveridge moved for approval of the minutes of October 17, 2013, as presented. Director Humrich seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. 2014 Budget Public Hearing
At 6:33 p.m., President Glenn opened the public hearing on the 2014 Proposed Budget. A notice of the budget public hearing was published in the Golden Transcript on October 31, 2013, pursuant to §29-1-106 of the Colorado Revised Statutes.
Overview of 2014 Budget: Mike Miles, Executive Director, stated that this is an annual procedure and is a required public hearing based on state statutes. Mr. Miles asked the board if there were any questions or any changes they would like to make concerning the budget. The board did not have any concerns or questions at this time. The board will approve the final budget at the next board meeting on December 12, 2013.
A) Public Input on Proposed 2014 Budget – There was no public input.
President Glenn closed the public hearing at 6:36 p.m.
2. Set 2014 Board Meeting Schedule
Mr. Miles stated that the board must decide the schedule for 2014 board meetings. Board discussion ensued and consensus was to continue with the current schedule of 1st and 3rd Thursdays of the month at 6:30 p.m.
3. Reschedule 12/05/13 Board Meeting to 12/12/13
Mr. Miles recommended rescheduling the December 5, 2013 board meeting to Thursday, December 12, 2013 due to budget approval deadline requirements. Board discussion ensued.
MOTION: Director Humrich moved to reschedule the December 5, 2013 board meeting to Thursday, December 12, 2013 due to budgetary deadline requirements. Director Harrell seconded. Motion passed unanimously.
4. Cancel 12/19/13 Board Meeting
Mr. Miles recommended that the board cancel the December 19, 2013 board meeting since there are currently no items for the agenda.
MOTION: Director Loveridge moved for cancellation of the December 19, 2013 board meeting. Director Humrich seconded. Motion passed unanimously.
1. Meyers Pool Update
Mr. Miles reported that the JVA engineers have finished their review and they have made some recommendations to the aquatics area, focusing on reinforcing the glulam beams and managing the HVAC system. The gutters and roof have been repaired. Mr. Miles stated that currently we are looking at details and drawings and there will be 3 parts to the recommended repair work. First will be the interior pool area beams and HVAC air handling systems. Second will be the mezzanine area that requires further study at this point. Third is the northeast corner handicap entryway where there are issues with ice, snow and water coming off the roof at that corner over the entryway. The solution would be to extend the roof to keep the water, snow and ice off that entryway. Saunders will provide pricing on the repair work. We will move forward with interior repairs while we discuss the issue of the mezzanine problems with the City.
2. Apple Meadows Playground Update
Mr. Miles informed the board that the Apple Meadows playground project is complete and the billing document to Jefferson County is being finalized. Jefferson County awarded up to $125,000 and the total cost of the project was about $113,000. Jefferson County will reimburse the District the final amount.
3. Simms Site Update
Mr. Miles stated that tomorrow, Friday, November 8 at 11:00am will be a soft opening for the outdoor pickleball courts at the Simms Street Center, refreshments will be provided. The courts will be open for play on a regular basis depending on weather.
4. Photography in Pool Area
Mr. Miles stated that per the Board’s discussion at the last Board meeting there will not be a policy implemented banning photography in the District’s aquatics areas. Staff recommendation is to post signs in the aquatics area stating “Please respect the privacy of other Apex guests by restricting your photography to your family/group”. Board discussion ensued. Board consensus was that the proposed language for the signage was sufficient.
EXECUTIVE DIRECTOR REPORT
The Apex Foundation breakfast with the Board will be December 5th, 7:30am at Indian Tree Clubhouse.
The Youth Sports banquet is December 3rd at Indian Tree Clubhouse.
We have been notified by Tablerock HOA that there is an issue with the settling of abutments on a bridge that is on District property. District Services staff will investigate the issue to determine the necessary action to resolve the issue.
In the Apple Meadows open space area there is section of a trail which has sunken due to running water issues that is washing the dirt away. Somewhere upstream there is a water leak or possibly just some natural drainage that we are trying to pinpoint. We are asking Jefferson County to look at it also. One option may be to put a small bridge over the area.
BOARD MEMBER REPORTS
President Glenn reported on the Coordinating Committee meeting. Location for the East Side Center was discussed. The City is investigating the Pomona/Lake Arbor site and will host some public input meetings down the road.
A councilmember requested that a path be put into the Simms Street site which would connect the neighborhoods to the North and West.
Bathroom construction has begun at Long Lake Ranch.
The City has applied for grants to improve trails at 52nd and Carr. They have also applied for the Rocky Mountain Greenwood Project and Healthy Places grant to fund trails and health and wellness.
MOTION: Director Humrich moved that the meeting be adjourned. Director Loveridge seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 7:17 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer