May 15, 2014 Board of Director Meeting Minutes
BOARD OF DIRECTORS
MAY 15, 2014
CALL TO ORDER
President Jeff Glenn called the May 15, 2014 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:01 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Kristen Larington and Tommy Skul. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
SWEARING IN CEREMONY FOR NEWLY ELECTED BOARD MEMBERS
Ms. Levine, in her capacity as a Notary Public, swore in the newly elected board members: Jim Whitfield, Kristen Larington and Tommy Skul and administered their Oaths of Office.
ELECTION OF BOARD MEMBERS POSITIONS
Mike Miles, Executive Director, welcomed the new board members and congratulated them on their successful election.
Via secret ballot, the following were elected as officers of the Board of Directors for a two-year term:
President Jeff Glenn
Vice President Jim Whitfield
Secretary/Treasurer Lee Humrich
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Humrich moved for the approval of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF MAY 1, 2014
MOTION: Director Whitfield moved for approval of the Minutes of May 1, 2014, as presented. Director Humrich seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Committee Liaison Appointments
Mr. Miles stated that there are various committees that the directors serve and that a decision on committee assignments does not need to be made tonight. President Glenn added that there is also the option of rotating board members on the committees. President Glenn then asked the board members to consider the committee options and table this discussion until the June 5th board meeting.
MOTION: Director Whitfield moved to table the discussion on committee liaison assignments until the June 5th board meeting. Director Larington seconded. Motion passed unanimously.
1. Simms Street Center Project Update
Mr. Miles stated that lights for the original 8 courts have been installed and will be tested next Monday. Renner Construction will begin pouring concrete for the next 8 courts on Wednesday. At this time lights are not planned for these courts but conduit will be put in the ground so if we decide in the future to light the courts we can. In response to questions from the board Mr. Miles stated that the lights will be scheduled to turn off at 9:30p.m. It is an automated system so the times they come on and go off can be adjusted. Board discussion ensued. Mr. Miles then added that the bids on the restroom project are due tomorrow; the project should begin next week with a completion in about 90 days.
EXECUTIVE DIRECTOR REPORT
Mr. Miles reported that he has had conversations with AT&T about the board’s concerns about the contract for the cell antennas at the Simms Street facility. The façade issue is in AT&T’s hands as we have concerns with weight bearing on the facility and wind loads. AT&T is working on a concept proposal on the architecture. Mr. Miles stated that he requested an independent electrical meter and that AT&T would take full responsibility of installation and billing. Concerning hazardous material in walls, we will not assist with removal but they don’t think there is any asbestos and they don’t think they will penetrate the walls anyway but the new contract will state they are responsible. We also found out that other companies cannot use the same antenna but can put a separate antenna up. Mr. Miles suggested that we have an agenda item for the June board meeting asking for public input on the antennas on the building. Board consensus was to add that agenda item. Board members also asked for concept drawings of the façade for that meeting with public input.
Mr. Miles informed the board that Pioneer Park had a large tournament this last weekend, parking was a nightmare and City Council received several complaints from the surrounding neighborhood residents. Mr. Miles added that because the District leases the fields to user groups, we do not manage the tournament schedules so we have no control of when teams are coming and going. We will address this with the City Parks Division and staff to try to alleviate this issue. One solution may be to require the event manager to hire extra security for parking assistance. There is another event this weekend and it could happen again but Mr. Miles assured the board that staff is doing their best to address this.
Mr. Miles reported that there was an episode with a guest at the Apex Center late Monday afternoon, a gentleman collapsed on the indoor track. Staff was on scene in less than a minute performing CPR and utilizing an AED to revive him before emergency personnel arrived. He was then transported to the hospital. Staff performed flawlessly and did a tremendous job.
Mr. Miles stated that we have been notified that our request for a GOCO grant for the Simms Street Center Community Park has been denied. We may have a chance to reapply again; we believe the next grant cycle is in the fall. We can proceed with a lot of internal pieces and worst case it will just take us longer to build it.
Reminder, tomorrow night is the Senior Prom at the Arvada Center.
Mr. Miles informed the board that we had a major technology meltdown this week and email has been up and down. The IT department has been working around the clock and registration is back up but we still have a ways to go to get back to fully operational.
BOARD MEMBER REPORTS/INPUT
Director Humrich congratulated and welcomed the new board members. We are excited to have you on the board.
Director Whitfield reported that the Arvada Vitality Alliance golf marathon fundraiser is June 23; keep your eye out for that event. Also, Arts and Cars on August 15.
SDA – There was a dispute with regard to fracking and mineral rights with one of the water districts. One district is suing the county and it turned out to be a split vote. If interested in more details contact Director Whitfield.
Healthy Practices Initiative soccer tournament this weekend.
President Glenn congratulated the returning and new board members. He added that he and Director Whitfield are entering their 6th year together on the board. President Glenn then reported that he was at Long Lake and saw the restroom construction project and it’s coming along nicely. It’s good to see that it’s almost done.
MOTION: Director Humrich moved that the meeting be adjourned. Director Skul seconded. Motion passed unanimously.
The meeting was adjourned by President Glenn at 6:40 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer