June 5, 2014 Board of Director Meeting Minutes
BOARD OF DIRECTORS
JUNE 5, 2014
CALL TO ORDER
President Jeff Glenn called the June 5, 2014 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:34 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Kristen Larington and Tommy Skul. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Larington moved for the approval of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF MAY 15, 2014
MOTION: Director Whitfield moved for approval of the Minutes of May 15, 2014, as presented. Director Skul seconded. Motion passed unanimously.
CONFLICT OF INTEREST DISCLOSURE
Mike Miles, Executive Director, reported that Director Skul has filed a Disclosure of Potential Conflict of Interest Statement with the Board and the Secretary of State in accordance with statutory requirements. Such conflict arises from Director Skul’s position as President of Arvada Colts Baseball, an elite summer collegiate and amateur baseball team based in Arvada that does now and/or may in the future have business dealings with the district.
All Disclosure of Potential Conflict of Interest Statements, whether filed for this meeting or previously, were incorporated into the record of the meeting.
PUBLIC INPUT – There was no public input
1. Review of the AT&T Proposed Architectural Design
Mr. Miles stated that we have not received the architectural design from AT&T as was requested but the agreement documents that have been signed stipulate that AT&T cannot move forward until the District approves the design elements. As soon as the design documents have been received we will schedule a time for public comment at the next scheduled board meeting.
2. Consideration of Arvada Junior Baseball Proposal and Status
Mr. Miles stated that we have been in discussions with Arvada Junior Baseball for the past couple months concerning AJB’s status. Susan Brown and Kathy Thaxton, AJB managers, have no objections with the District’s proposal to continue working with the organization through the end of this season and then facilitate the transfer of the youth baseball program to the District. Ms. Brown and Ms. Thaxton were invited to attend tonight’s meeting but were unable to do so. In an email reply to Mr. Miles, Ms. Thaxton stated that they had no objections to the District’s proposal. Board discussion ensued.
MOTION: Director Whitfield moved for approval of the proposed agreement between Arvada Junior Baseball and Apex Park and Recreation District stating in part that at the end of the 2014 spring season Apex Park and Recreation District will take over the management of the Arvada Junior Baseball youth instructional baseball program excluding the World Series event. Director Skul seconded. Motion passed unanimously.
3. Committee Liaison Appointments
Mr. Miles stated that the board discussed the committee assignments at the last meeting. President Glenn added that there is also the option of rotating board members on some of the committees but suggested the following assignments. The board agreed on the following assignments.
Coordinating Committee – Jeff Glenn and Jim Whitfield
Arvada Chamber – Lee Humrich and Tommy Skul
Apex Foundation – Jeff Glenn and Kristen Larington
Meyers Pool staff/City Committee – Lee Humrich
Arvada Issues Breakfast – Rotation beginning in the Fall
Arvada Parks Advisory – As needed
Election Committee – To be determined
1. 2015 Proposed Rental/Admission Fees
Mr. Miles stated the board has received, in their agenda packet, the proposed fees for 2015 which will be presented for approval at the June 19th meeting. Mr. Miles added that the majority of the increases are more market rate driven than a flat percentage to keep the District in the mid to lower half range of the competition. We feel the fees are where they should be based on surrounding competitors. Mr. Miles asked the board to review the proposed fees and bring any questions to the next meeting for discussion. Mr. Miles stated that the proposed fees will be on the agenda for approval at the next board meeting on June 19.
2. Consideration of Resolution APRD2014-08 – For Budgetary Appropriations
Mr. Miles stated that this is a routine appropriation to finalize the 2013 Budget.
MOTION: Director Whitfield moved for approval of Resolution APRD2014-08 for Budgetary Appropriations for Fiscal Year 2013 authorizing additional appropriations of $884 for the 2013 Debt Fund Budget and additional appropriations of $19,519 for the Apex Fund Budget for a total budget of $3,861,612. Director Humrich seconded. Motion passed unanimously.
3. Consideration of Arvada Community Food Bank Sponsorship Request
Mr. Miles stated that the Arvada Food Bank is requesting sponsorship support for their inaugural fundraising event, Top Hats & Ball Caps: Changing the Future of Hunger. Mr. Miles added that for many years the District has supported the Arvada Food Bank with food drives, and will continue to do so, but has rarely been asked for sponsorship funds. Board discussion ensued.
MOTION: Director Humrich moved for approval of $1,000 Bonnet Silver Level Sponsorship for the Arvada Community Food Bank Top Hats and Ball Caps fundraising event. Director Whitfield seconded. Motion passed unanimously.
4. Discussion of Board Study Session Date
Mr. Miles stated that this will be a board orientation session at which no board decisions will be made, just a briefing on the status of current District situations. Jim Collins, District legal counsel, will also give a presentation on legal matters regarding the District. Mr. Miles added that public input will not be taken at the orientation session but the public will have an opportunity for input as some of the orientation session topics become board meeting agenda items in the future. Board discussion ensued and board consensus was to schedule the orientation session for Saturday, July 12, 2014, 8:30-12:00 at Indian Tree Clubhouse.
5. Ralston House .5K Sponsorship
Mr. Miles stated that the board has approved a $1000 sponsorship level for this event for the past 4 years. Board discussion ensued and consensus was to remain consistent with the sponsorship and approve the same sponsorship level for 2014.
MOTION: Director Whitfield moved for approval of $1000 sponsorship for the Annual Ralston House .5K Endurance Challenge benefit. Director Larington seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
Mr. Miles reported that there have been some delays with the pickleball court construction because of weather issues. Renner Construction will hopefully start next Monday which puts us about 30 days behind schedule at this point. The pickleball courts have been very busy.
There will be a public annexation hearing on June 18 at 6:30 here at the Apex Center in regards to the proposed annexation and zoning change for the Simms Street Center property. All households within 400 ft of the property line have been notified. City representatives and District staff will be at the meeting to answer any questions or concerns. The board is also welcome to attend.
Mr. Miles informed the board that the Annual Apex Fitness Contest, Mission Slimpossible, was very successful. 49 contestants weighed out with a total of 245 inches lost for an average of -5 inches per person, and 309 lbs lost for an average of -6 lbs lost per person.
BOARD MEMBER REPORTS/INPUT
Director Whitfield suggested that each board member should report on their assigned committee tasks and any other community events or committees that we are involved in
Director Whitfield also reported that AVA, Arvada Vitality Alliance, is a group of more community focused members with an art focus and who have a spin on public art. AVA is hosting is a combo car show/art show at the 58th and Lamar event center on August 15.
Director Larington reported that she attended the Apex Foundation meeting and met some very interesting people. There was lots of conversation about the upcoming Father’s Day car show; they are still looking for non-food vendors and volunteers. The Foundation approved funding for lane ropes at Meyers pool.
Director Humrich reported that he attended the Arvada Chamber breakfast.
President Glenn reported that West Metro Fire District was served with a lawsuit from Colorado Coalition for Taxpayer Privacy. He also reported that the Arvada Center will not allow the Arvada Fire Department to use the vacant land to the south of the Center for their annual car show.
MOTION: Director Humrich moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.
The meeting was adjourned by President Glenn at 7:21 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer