October 2, 2014 Board of Director Meeting Minutes

Board of Directors Wide

OCTOBER 2, 2014

President Glenn called the October 2, 2014 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, and Kristen Larington. Lee Humrich was absent. Tommy Skul arrived at 6:34. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Whitfield moved for the absence of Director Humrich to be excused due to advance notice to the board. Director Larington seconded. Motion passed unanimously.


MOTION: Director Larington moved for the approval of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.

MOTION: Director Whitfield moved for approval of the Minutes of August 21, 2014, as presented. Director Larington seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input.


1. Eagle Scout Presentation – Brandon Sheldon, Dylan Murphy and Joe Norman
Nathan Eaton, District Services, introduced Scout Brandon Sheldon. Scout Sheldon, from Troop 476, addressed the board and stated that his project was taking out a section of grass at the Field house and pouring a concrete pad for a new picnic table that is handicap accessible. Scout Sheldon thanked the board for allowing him to do his Eagle Scout project with the District. Scout Sheldon added that he had the help of about 30 volunteers that put in almost 200 man hours. He received donations from Jordan Lumber, Home Depot and family members. In response to questions from the board, Scout Sheldon replied that his biggest challenge was figuring out how many stakes were needed to hold the forms in place.
Mr. Eaton then introduced Scout Dylan Murphy. Scout Murphy addressed the board and said his project was building two kiosks out at Long Lake Ranch. Scout Murphy added that he received donations from Jordan Lumber and Ace Hardware. He built the kiosks at his home and then installed them at Long Lake. In response to questions from the board he said his biggest challenge was getting the donations.
Mr. Eaton then introduced Scout Joe Norman. Scout Norman addressed the board and stated that his project was building a pergola at the Simms Street Center. The District will lay a flagstone patio around the pergola and the area will be enjoyed by staff and pickleball players. Scout Norman stated that it was a fun project and he had a lot of family members helping with donations. In response to questions from the board, Scout Norman replied that his biggest challenge was keeping the volunteers motivated.
President Glenn and the board expressed their appreciation and commended Scouts Sheldon, Murphy and Norman for their hard work and contribution to the District and community.

2. 2015 Budget Public Hearing Date
Mr. Miles stated that the board must officially set the date for the public hearing for the 2015 budget.

MOTION: Director Whitfield moved to schedule the 2015 Budget Public Hearing for November 6, 2014. Director Skul seconded. Motion passed unanimously.

3. District Project Information Update
Mr. Miles stated that the entrance deck to the Racquetball and Fitness Center is being replaced by District Services staff. The original deck was very large and difficult to maintain, the new deck will be smaller and more functional. The footers of the original deck were deteriorating and rotting because the bare wood was put in the ground and concrete was poured around it. The Trex boards were also warping due to age and weather. We have received some comments from users that the installation is taking too long but we have had some unexpected weather and inspection delays. District Services is about half way through the installation process of the new deck.
Mr. Miles reminded the board that tomorrow, Friday, October 3, at 11:00am is the soft opening ceremony of the second set of 8 courts at the Pickleball complex at the Simms Street Center, and the new restrooms will be open as well. The crevice garden is installed with a few plants but more planting will happen in the spring. We have a crevice garden club that is interested in assisting with the maintenance of the garden. The irrigation on the west side of the property and around the courts is finished with the delivery of plants in the spring. There was some deterioration of the surface on the original 8 courts and that has been fixed.
Mr. Miles stated that the District was required to participate in the storm water drainage along the Simms Street Center site and after some discussion with the City they agreed to partner with the District by taking on the street portion at a cost of about $90,000. The City has been very supportive with this project and we are very appreciative.

Mr. Miles then stated that as we move forward to plan for a bond renewal election we have updated the list of projects identified by the Vision 2020 committee as priorities.
The East Side Recreation Center was a high priority and we are identifying it at the Secrest site now that the Arvada Center site is no longer an option. In the 2006 election the expansion of the Secrest Center was defeated. So we are changing the proposal to include an indoor turf field and consider covering the pool. But the pool is 45 years old and it may not make sense to cover an aging pool. Also to consider, this would be a very large building, with a field house addition, for a neighborhood park.
The Apex center upgrades would include the remodel of the indoor playground and an addition of an outdoor splash pad and slides adjacent to the pool area.
Lutz sports complex would include the completion of the second 4-field pod with concessions and restrooms. The lighting needs replacing but we would like to get the new pods in before the lights are replaced.
Long Lake Ranch includes the addition of sports fields. Association input indicates support for completion of the original 5 field baseball area and a designated football only stadium. Staff suggestion is to complete the baseball pod and add multi-use turf fields as per the master plan.
Tennis center renovation would include the re-construction of the existing 8 courts to post-tension subsurface and possibly cover 4 courts for year round play. Another consideration would be to add more courts depending on site restrictions.
The maintenance building at Indian Tree Golf Course is very old and needs major renovation. The building is built in a horse shoe shape and covering the existing open area in the center would provide much needed additional storage space for equipment, as well as an expanded work area, during the winter months.
Mr. Miles proposed that public meetings should begin in early to mid 2015 to gather input on these projects. The City will also be working on their parks master plan. There may be some consideration for joint public meetings. These meetings should include invitations to the original Vision 2020 committee members. Their input along with public session opportunities for input should help develop a solid plan for moving forward toward an election. Board discussion ensued.


a) Mr. Miles reported that an issue concerning a user of the Meyers Pool arose yesterday. Her allegations are that staff is not controlling the quality and condition of the pool water. Her concerns are that we are not forcing people to shower before entering the pool and we are not monitoring whether or not they are urinating in the pools. Her allegations are that these actions, along with the chemicals in the pool, are putting swimmers at risk. Staff has met with her and explained that the District meets every standard and requirement set by the health department and State of Colorado to meet quality water regulations in all of our pools. The District has never had a pool closure due to non-compliance with health department standards. We do not monitor every patron’s actions and would find it difficult to do so. The pool is backwashed on a daily basis and drained and cleaned on an annual basis. We suggested that she talk to the health department about her concerns.


Director Skul reported that he attended the SDA Conference. It was a great conference and he found that the information about bond elections was very informative. Chamber events coming up include 2 breakfasts next month.

Director Larington reported that she attended the Apex Foundation meeting where they discussed their annual golf tournament. They were down in sponsors this year but had a full tournament of golfers. They were very excited that it ran smooth and projected revenue was about $20,000. They are wrapping that up and prepping for the next event. Bob Dyer attended the meeting and proposed the Apex Foundation cosponsor with AVA to host a marathon golf tournament that raises about $18,000 for the Arvada Food Bank. The proposal includes the use of Indian Tree Golf course for the day and Foundation members volunteering at the event which is the day after the Annual Foundation Car Show. The Foundation will discuss this at a future meeting.

Director Whitfield reported that he also attended the SDA Conference and Federal Mine Leased Districts were approved. There was also a session on going paperless that was very interesting. There was discussion on the economic outlook for the State and City. Keep your eye out for a possible market downturn early in 2016. The Conference was well attended, all talks were well attended.

President Glenn reported that he survived the Ralston House .5k in Belmar. It was a lot of fun. The Apex Foundation golf tournament was also a great event enjoyed by all. The Coordinating Committee reported that the bathrooms and concession at Long Lake are now open. The concession is outfitted with everything, it’s great.

MOTION: Director Skul moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:35 p.m.

Respectfully submitted, ATTEST:
Luann Levine, Recording Secretary Lee Humrich, Secretary/Treasurer