November 6, 2014 Board of Director Meeting Minutes

BOARD OF DIRECTORS
November 6, 2014

CALL TO ORDER

President Jeff Glenn called the November 6, 2014 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Lee Humrich, Tommy Skul and Kristen Larington. Jim Whitfield was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED
MOTION: Director Larington moved for the absence of Director Whitfield to be excused due to advance notice to the board. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Skul moved for the approval of the Agenda as posted. Director Larington seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF OCTOBER 2, 2014
MOTION: Director Larington moved for approval of the minutes of October 2, 2014, as presented. Director Skul seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. 2015 Budget Public Hearing
At 6:33 p.m., President Glenn opened the public hearing on the 2015 Proposed Budget. A notice of the budget public hearing was published in the Golden Transcript on October 30, 2014, pursuant to §29-1-106 of the Colorado Revised Statutes.
Overview of 2015 Budget: Mike Miles, Executive Director, stated that this is an annual procedure and is a required public hearing based on state statutes. Mr. Miles asked the board if there were any questions or any changes they would like to make concerning the budget. The board did not have any concerns or questions at this time. The board will approve the final budget at the next board meeting on December 11, 2014.
A) Public Input on Proposed 2015 Budget – There was no public input.
President Glenn closed the public hearing at 6:34 p.m.

2. Set 2015 Board Meeting Schedule
Mr. Miles stated that the board must decide the schedule for 2015 board meetings. Board discussion ensued and consensus was to continue with the current schedule of 1st and 3rd Thursdays of the month at 6:30 p.m.

3. Schedule Board Study Session on 12/04/14, Reschedule 12/04/14 Board Meeting to 12/11/14
Mr. Miles recommended scheduling a Board Study Session from 5:00-6:00 on December 4, 2014 at Indian Tree Clubhouse for the purpose of reviewing plans, possible options and project ideas for a future election and rescheduling the December 4, 2014 board meeting to Thursday, December 11, 2014 due to budget approval deadline requirements. Board discussion ensued.

MOTION: Director Humrich moved to schedule a board study session on December 4, 2014 and reschedule the December 4, 2014 board meeting to Thursday, December 11, 2014 due to budgetary deadline requirements. Director Skul seconded. Motion passed unanimously.

4. Cancel 11/20/14 and 12/18/14 Board Meetings
Mr. Miles recommended that the board cancel the November 20, 2014 and the December 18, 2014 board meetings since there are currently no items for the agenda.

MOTION: Director Larington moved for cancellation of the November 20, 2014 and the December 18, 2014 board meetings. Director Humrich seconded. Motion passed unanimously.

5. Indian Tree Charity Golf Event Proposal
Mr. Miles stated that Mr. Bob Dyer with Arvada Vitality Alliance (AVA) has requested the Apex Foundation join with them in supporting their annual golf marathon event to raise funds for charities in the community. AVA has used West Woods Golf Course previously and has requested that the District consider donating the use of Indian Tree Golf Course for the 2015 event. Mr. Miles added that the AVA golf event is scheduled for the Monday following the Foundation’s annual Car Show event on Father’s Day. The ability of the Foundation to assist with the golf event will be difficult due to their workload with the car show the day before and their promotional efforts for their own annual golf event. Mr. Miles suggested that the board consider a few different options to support the AVA event, such as donating the full use of Indian Tree Golf Course for the day, donating the use of 9 holes for the day, or donating the normal use revenues from that day to the fundraising event. The board also has the option of designating which charities will receive the funds from the use of Indian Tree. Board discussion ensued. President Glenn suggested designating 9 holes for the AVA marathon event with all proceeds from the use of Indian Tree being donated to the Arvada Food Bank and the Apex Foundation. Board discussion continued. Board consensus was to stipulate that AVA will release the use of Indian Tree 8 days prior to the event if it is determined that they do not have enough golfers to use the course.

MOTION: President Glenn moved to approve the use of 9 holes at Indian Tree Golf course for the Arvada Vitality Alliance 2015 Golf Marathon fundraising event, to promote community recreation, health and wellness, on June 22, 2015 and the designation of all proceeds from the use of Indian Tree, for said event, to be donated to the Arvada Food Bank and the Apex Foundation. Director Skul seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

The Community Center had received requests to extend their hours to later in the evening so participants could work out. Hours were extended in the spring, ceased in the summer and extended again in the fall. There were only 5 participants that utilized the extended hours in the spring and only 1 participant in the fall so the extended hours will be discontinued.

The pickleball courts are going gangbusters so the lights have been extended until the weather dictates otherwise.

BOARD MEMBER REPORTS

Director Larington reported that she attended the Apex Foundation meeting. Net proceeds from the 2014 Foundation Golf Tournament were approximately $20,000. There are 2 positions available on the Foundation board and they are looking for applicants. Friday, February 27, 2015 is their Annual Sweetheart Auction.

Director Skul reported that he attended the Arvada Chamber’s Governors Forum and the Mayoral information luncheon. Both were well attended. Arvada is doing great and there’s a lot of talk about the Gold Line. The Taste of Arvada event is coming up on November 13.

President Glenn reported that he attended the Coordinating Committee meeting and thanked the City for their commitment to the stormwater development at the Simms Street Center. Other than that there are no major developments.

ADJOURNMENT
MOTION: Director Skul moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:10 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer